994 Results for

Administrative Specialist Jobs in Massachusetts

Jobs

North Attleborough, MA30+ days ago

Full-time

The Administrative Assistant is a front-office administrative position that supports the Authority’s management and maintenance departments in a variety of ways.

New!

Hudson, MA1 day ago

The successful candidate will manage complex schedules, coordinate high-level communications, and ensure seamless administrative execution, allowing executive leadership to remain focused on strategic, financial, and operational priorities. The Entwistle Company is seeking a highly organized and professional Executive Administrative Assistant to support the President and Chief Financial Officer in a fast-paced, regulated defense manufacturing environment.

Middleton, MA8 days ago

This role is responsible for scanning, organizing, renaming, uploading, and digitally separating electronic files while maintaining accuracy and efficiency in a fast-paced environment. Our client is a leading environmental solutions provider focused on water, waste, and energy services that drive sustainability and resource recovery.

New!

Boston, MA5 days ago

$75,000–$95,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

New!

Waltham, MA5 days ago

$25–$30

Burlington, MA12 days ago

$27–$35 Per Hour

Join Uline as an Administrative Assistant supporting our Boston sales team as we continue to grow as a top distributor of shipping, industrial and packaging materials. Uline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations and 17 sales offices.

New!

Boston, MA1 day ago

As one of the area's largest staffing firms, we help 2,500 people find jobs a year so chances are good that we can help you too. All ProPivotal job postings are either actual positions we had available at the time of posting and/or are representative of positions we typically fill or expect to fill.

Devens, MA12 days ago

$43.27–$45.90 Per Hour

Minimum of 2+ years of experience working in regulated industries such as Biotech, Pharmaceutical, and Medical Devices familiarity supporting benchtop instruments and applications within a GxP compliant manufacturing or laboratory setting. Review and approve validation lifecycle documents as part of CSV activities, supporting the risk assessments, specifications, pre- and post-approval of qualification testing.

New!

Boston, MA4 days ago

Company DescriptionBonnie Jones Associates, L.L.C. is your source for finding and filling permanent financial, accounting, administrative, legal, executive assistant, accounting and HR positions. This hybrid opportunity is available in Washington, DC, Boston, New York, Houston, Philadelphia, Orange County, San Francisco, Silicon Valley, Seattle, or Chicago.

Shrewsbury, MA8 days ago

$24.58–$29.19 Per Hour

Related experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. The Equipment Rental Specialist is an inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.

Worcester, MA12 days ago

Where relevant, oversee or collaborate with specialty sections such as Pediatric & Adolescent Gynecology, Complex Family Planning, and Complex Benign Gynecology/Minimally Invasive Gynecologic Surgery, and other subspecialty divisions including Maternal-Fetal Medicine, Gynecologic Oncology, Reproductive Endocrinology and Infertility, and Urogynecology. The largest division in the Department, including academic specialists in general obstetrics and gynecology, family planning specialists, complex benign gynecology/minimally invasive gynecologic surgery specialists, pediatric and adolescent gynecology specialists, and advanced practice clinicians.

New!

Head of Westport, MA1 day ago

In this dual-faceted role, you will assist with vital accounts payable functions, handle essential administrative office tasks, maintain precise records, manage vendor communication, and provide general clerical support. Technical Savvy: Proficiency in Microsoft Office Suite (advanced comfort with Excel and Outlook is required); previous experience with dedicated accounting software is a major plus.

Boston, Massachusetts23 days ago

$24–$28 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Middleton, MA19 days ago

$20–$21 Per Hour
Contractor
Full-time

The client offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting, and resource recovery. Client Info / Who they are: Above and Beyond Talent Acquisition proudly represents our Client, a global leader in water, waste, and energy management.

Boston, Massachusetts24 days ago

$30–$30 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our client, a life sciences services company, is seeking an Operations Support Specialist to provide onsite administrative and operational support within a large, well-established research environment in Boston.

Worcester, MA27 days ago

$23.80–$25 Per Hour

Assist with main office functions, such as ordering and restocking office supplies as needed/requested; assisting with mail and packages; submitting work orders for maintenance and keys as needed; planning, scheduling, and coordinating catering for departmental functions; replying to email, telephone, or in-person inquiries re: information about SSPS-related academic offerings and programming. Support faculty with various needs, such as scheduling committee meetings; photocopying, printing, and/or scanning documents; proofreading documents prior to printing; creating targeted email lists and databases as requested by faculty; creating flyers for events.

Boston, MA14 days ago

$53,615–$75,728.75 Per Year

Lead end-to-end logistics for department events including the visiting seminar speaker series, faculty interviews, Industrial Advisory Board (IAB) meetings, student town halls, orientation sessions, seminar series, and departmental celebrations - from initial planning through post-event closeout. Operating with a high degree of independence and professional judgment, the Administrative Specialist provides an advanced level of administrative support across the full range of department operations: reception and constituent services, office and facilities management, event coordination, financial processing, and faculty support.

BOSTON, MA30+ days ago

$56,310–$69,930 Per Year

The position requires knowledge of Institute policies and the ability to interface with senior leadership and a wide range of internal and external stakeholders-including cross-functional partners and government/community officials-using a high level of tact and diplomacy. Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute's mission.

BOSTON, MA30+ days ago

$56,310–$69,930 Per Year

Housed within SO, the Division of Adult Palliative Care is comprised of an interprofessional team of physicians, NPs/PAs, nurses, and social workers that provide state-of-the-art palliative care to seriously ill patients in our inpatient and outpatient services. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations.

Attleboro, MA30+ days ago

$56,310–$69,930 Per Year

Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute's mission. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations.

BOSTON, MA30+ days ago

$56,310–$69,930 Per Year

Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty members, or departments in their clinical, academic, research, and leadership roles in support of the Dana Farber Cancer Institutes mission. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds and design programs to promote public health, particularly among high-risk and underserved populations.

BOSTON, MA30+ days ago

$50,070–$60,730 Per Year

Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute's mission. We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations.

Brighton, MA14 days ago

$50,070–$60,730 Per Year

Cambridge, Massachusetts30+ days ago

$101,375–$118,272 Per Year

The purpose of this position is to provide senior-level administrative, financial, and operational leadership to the Office of the Director, supporting the SAO Director, Deputy Director, Chief Operating Officer (COO), and other members of the CfA Executive Management team. Manage day-to-day administrative operations supporting the COO and the Office of the Director, serving as a central coordination point across SAO divisions, CfA leadership, Harvard University offices, and Smithsonian stakeholders.

BOSTON, MA13 days ago

$50,070–$60,730 Per Year

Southbridge, MA30+ days ago

$3–$5 Per Hour

Insurance & Payments: Verify insurance coverage, collect copayments, and assist clients with necessary intake or consent forms, ensuring seamless billing and documentation processes. Administrative Support: Assist with various administrative tasks such as copying, faxing, scanning, filing, and providing support for clinicians and administrative staff as needed.

Malden, MA14 days ago

ESSENTIAL FUNCTIONS: Provide administrative supervision, guidance and feedback to clerical and/or receptionist staff to facilitate smooth operations of the facility while maintaining appropriate coverage, scheduling and training. Provide staff management to including hiring, development, training, performance management and communication to ensure effective and efficient department operation.

Chestnut Hill, MA13 days ago

$28.21–$35.27 Per Hour

Assists the Chair in planning and carrying out all aspects of the Departmental Mission, including organizing faculty searches, coordinating tenure and promotion, organizing and taking minutes at meetings, managing seminar series, colloquia, and student programs. The Department of Engineering seeks an Administrative & Program Specialist to support the daily operations of the Department and the Human-Centered Engineering undergraduate program.

Boston, MA19 days ago

Managing the creation of the general and special conditions, safety requirements and scope requisitions for the Project - withsupport from Operations - to ensure that the scope, schedule, M/WBE requirements, insurance and bonding requirements are clearly defined for the bidders. Overseeing current insurance certificates, bonds, and consent of surety for reserve reductions, off-site material payments and final payments.

BROOKLINE, MA30+ days ago

$59,684–$74,125 Per Year

We strive to create an inclusive, diverse, and equitable environment where we provide compassionate and comprehensive care to patients of all backgrounds, and design programs to promote public health particularly among high-risk and underserved populations. Shares general office duties including, but not limited to ordering office supplies, screening phone calls, faxes and mail, and providing back-up support to other department administrative team members.

Malden, Massachusetts7 days ago

BOSTON, MA11 days ago

$50,070–$60,730 Per Year

Under close supervision, performs the following: Provide clinical administrative support for the department, clinicians, and/or faculty, including managing routine administrative tasks that support day-to-day clinical operations. Under close supervision, the Clinical Administrative Specialist I provides clinical administrative support to physicians, nurses, and other members of the care team in their clinical practices in support of Dana-Farber Cancer Institute's mission.

Boston, MA19 days ago

At least 3 years of clerical experience preparing, processing, and maintaining administrative records or; An Associate's degree with major course work in business, accounting, public administration or related field and 1 year of clerical experience preparing, processing, and maintaining administrative records or; A Bachelor's degree with major course work in business, accounting, public administration or related field. Prepares or directs the preparation of documents, claims, department paperwork, requisitions, purchases, delivery of service, equipment, commodities, materials, and supplies, resolves problems with customers, contractors, agencies, vendors, departments, and/or providers, maintains records of activities to coordinate workflow, maintains schedules, and meets quality requirements.

Worcester, Massachusetts12 days ago

We foster belonging in the workplace by identifying and removing barriers that may prevent individuals of all backgrounds from reaching their full potential, advancing into leadership roles, and fully engaging at all levels of the organization. Eliot is seeking a BilingualAdministrative Support Specialist(Spanish) to join our Massachusetts Society for the Prevention of Cruelty to Children (MSPCC) division.

Boston, Massachusetts12 days ago

Harvard Pilgrim Health Care Institute is currently seeking a highly motivated individual to join our organization as an Administrative/Project Specialist within the Division of Chronic Disease Research Across the Lifecourse (CORAL) within the Department of Population Medicine (www.populationmedicine.org). We value the rich mix of backgrounds, perspectives, and experiences of all of our colleagues, which helps us to provide service with empathy and better understand and meet the needs of the communities where we serve, live, and work.

Boston, MA11 days ago

$24.99–$37.48 Per Hour

Canton, MA20 days ago

$21.57–$23.04 Per Hour

For ideas about how you might be able to protect yourself from job scams, visit our scam-awareness page at https://careers.progressive.com/pages/how-we-hire-faq-job-scams/. In addition to ensuring essential administrative functions run smoothly, you may also interact with customers and medical providers by phone or in person when applicable.

Beverly, MA22 days ago

Remote

Strong communication skills (candidates, hiring managers, internal teams). Comfortable working cross-functionally with HR, TA, payroll, and clinic leadership.

Cambridge, MA25 days ago

The Supply Center Specialist is responsible for ongoing inventory management, product optimization, merchandising and customer experience to ensure Supply goals are met, including: • Provide exceptional customer service by building strong relationships with on-site scientists, lab managers, and procurement teams to anticipate needs and resolve product-related inquiries quickly. Serving as the primary point of contact for Thermo Fisher’s on-site Customer Supply Center, you will ensure customers have immediate access to critical laboratory supplies while upholding branding, safety, and service excellence.

Brockton, MA30+ days ago

The Southeast Area Office (SEA) of the Department of Mental Health (DMH) is seeking a dynamic, self-motivated, and experienced individual who will function as the Office Support Specialist to provide administrative support a variety of secretarial/clerical services to the Director of Child, Youth & Families and staff, Director of Program Management, Director of Housing, Director of Utilization, Director of Quality Management, Risk Manager and other Area staff as needed. '',''Office Support Specialist I'',''Office Support Specialist I'',''United States-Massachusetts-Brockton-165 Quincy Street'',''United States-Massachusetts-Brockton-165 Quincy Street'',''Administrative Services'',''Administrative Services'',''Department of Mental Health'',''Department of Mental Health'',''Full-time'',''Full-time'',''Day'',''Day'',''May 11, 2026, 1:19:10 PM'',''May 11, 2026, 1:19:10 PM'',''1'',''1'',''79,982.50'',''56,730.70'',''79,982.50'',''Yearly'',''Christina

Hudson, MA30+ days ago

Associate's or Bachelors degree in Business Administration or related field preferred • 5+ years of experience providing administrative support to senior executives • Experience supporting multiple executives simultaneously strongly preferred • Prior exposure to manufacturing, defense, or regulated environments is a plus • Strong proficiency in Microsoft Office (Outlook, Work, Excel, PowerPoint) • Highly organized with strong attention to detail • Excellent communication and time management skills • Professional demeanor with the ability to handle sensitive information. Candidates with the following military job codes or similar may have relevant experience for this position: • Army MOS: 42A - Human Resources Specialist • Navy NEC: YN - Yeoman • Air Force AFSC: 8A200 - Executive Assistant • Marine Corps MOS: 0151 - Administrative Specialist.

Framingham, MA30+ days ago

Remote

Strong communication, organizational and detail skills; Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint); Ability to establish effective working relationships and to work as a team member; Flexibility, and strict adherence to confidentiality; Typing skill of 50 to 60 wpm preferred; Familiarity with advanced Word formatting and editing, and Microsoft Excel; Strong cultural competency and diplomacy skills; Legal office experience a plus; and. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equity and inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members.

Lexington, MA30+ days ago

The ideal candidate has hands-on experience working with EPIC systems, strong communication skills, and the ability to manage multiple priorities while maintaining a high level of professionalism. This role serves as a key point of contact for customers and internal teams, ensuring smooth daily operations through strong customer service, scheduling, and administrative coordination.

Framingham, MA26 days ago

Remote

Senior Admin Assistant'',''Senior Admin Assistant'',''United States-Massachusetts-Framingham - 298 Howard Street'',''United States-Massachusetts-Framingham - 298 Howard Street'',''Legal Services'',''Legal Services'',''Committee for Pub Counsel Srvc'',''Committee for Pub Counsel Srvc'',''Full-time'',''Full-time'',''Day'',''Day'',''May 27, 2026, 12:13:56 PM'',''May 27, 2026, 12:13:56 PM'',''1'',''1'',''87,956.00'',''59,893.00'',''87,956.00'',''Yearly'',''Sandra Strong communication, organizational and detail skills; Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint); Ability to establish effective working relationships and to work as a team member; Flexibility, and strict adherence to confidentiality; Typing skill of 50 to 60 wpm preferred; Familiarity with advanced Word formatting and editing, and Microsoft Excel; Strong cultural competency and diplomacy skills; Legal office experience a plus; and.

Framingham, MA30+ days ago

Industry: Retail & Apparel Typical Roles: Compliance Privacy Project Analyst, Legal Administrative Support, Data Protection Specialist Work Type: Hybrid Formatting Notes: Highly detailed and structured job descriptions with clear sections for responsibilities, required/preferred skills, and benefits. Compliance Watch: Strong focus on global data subject requests (DSRs), privacy law alignment across multiple jurisdictions (North America, Europe, APAC, Middle East), and data protection regulations.

Needham, MA30+ days ago

$29.23–$32.42 Per Hour

In addition, this position performs office & clerical tasks to support the effective operation of the main office, such as greeting parents and other office visitors, answering phones, filing, making copies, and mail distribution. Under the supervision of the principal, the Senior Administrative Assistant will manage the daily flow of the front office, including visitor check-ins, phone inquiries, and student arrival and departures.

Burlington, MA30+ days ago

$21–$28.26 Per Hour

Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

Amherst, MA11 days ago

$22.45–$27 Per Hour

Provides other administrative support to the provost, including preparing correspondence and other documents, spreadsheets, reports, and meeting materials (e.g., for meetings of chairs of academic departments and programs, heads of administrative units that report to the provost, and the provost's entire division); preparing copies and scans of documents and disseminating them, as needed; completing research assignments; providing support for high-level searches for positions in the provost's division; making travel arrangements for the provost and processing related reimbursements; assisting the provost in her role in commencement, including working with the registrar's office, and other administrative, tasks as assigned. Answers the main phone line for the provost's office and monitors the office's email account, forwarding messages, as appropriate; sorts and distributes regular mail; greets guests, creating a welcoming environment for members of the Amherst community and others who meet with the provost; acts as the office's purchasing agent and as contact with vendors, orders supplies and processes invoices; assists with providing general campus information in response to inquiries; and, along with others in the office, updates office web content, as needed.

Brookline, MA27 days ago

$21–$28.26 Per Hour

Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Experience with computer systems required, including web based applications and some Microsoft Office applications which may include Outlook, Word, Excel, PowerPoint or Access.

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Administrative Specialist Jobs in Massachusetts

Administrative Assistant NORTH ATTLEBORO HOUSING AUTHORITY

Executive Administrative Assistant The Entwistle Company

Middleton Medwaste - Administrative Assistant ECLARO

Legal Administrative Assistant - 2nd shift Vaco LLC

Accounts Payable Specialist Vaco LLC

Administrative Assistant - Sales Uline

Executive Administrative Assistant - $31/hr ProPivotal

TECH SVCS - IT Lab Computing Support Specialist ECLARO

Trademark Docketing Specialist, hybrid, join a dream firm! Bonnie Jones Associates, LLC

Equipment Rental Specialist Sunbelt Rentals

Division Chief-Academic Specialists in General Obstetrics & Gynecology, UMass Memorial Medical Group UMass Memorial Health

Accounts Payable Specialist & Office Administrator RALCO Electric

Administrative Assistant Beacon Hill Staffing Group

Administrative Assistant Above and Beyond Talent Acquisition

Operations Support Specialist Beacon Hill Staffing Group

Administrative Specialist Worcester Polytechnic Institute

Administrative Specialist Northeastern University

Administrative Specialist - Janne Lab Dana-Farber Cancer Institute Inc

Administrative Specialist - Adult Palliative Care Dana-Farber Cancer Institute Inc

Administrative Specialist Dana-Farber Cancer Institute Inc

Administrative Specialist - Multiple Myeloma Dana-Farber Cancer Institute Inc

Administrative Specialist -- iTOX Dana-Farber Cancer Institute Inc

Administrative Specialist I Dana-Farber Cancer Institute Inc

Administration, Finance, and Operations Manager (Administrative Specialist) Smithsonian Astrophysical Observatory

Administrative Support Specialist I: Breast Oncology Dana-Farber Cancer Institute Inc

Administrative Specialist Behavioral Health Seven Hills Foundation Inc

Administrative Specialist Acadia Healthcare Co Inc

Administrative & Program Specialist - Engineering Department Boston College

FEC Procurement Administrative Specialist Turner Construction Co

Administrative Support Specialist, Legal Dana-Farber Cancer Institute Inc

Administrative Specialist Tufts Medicine Behavioral Health Hospital

Clinical Administrative Specialist I Dana-Farber Cancer Institute Inc

Administrative Support Specialist 1 Pinellas County

Bilingual Administrative Support Specialist(Spanish) - Healthy Families Eliot Community Human Services

Administrative and Project Specialist Institute Point32Health

Administrative and Project Specialist Institute Point32Health, Inc.

Claims Administrative Support Specialist The Progressive Corp

Temp - Administrative - Credentialing Specialist (Days) Beverly, MA IMCS Group Inc

Office Administrative and Customer Support - Supply Center Specialist Mindlance

Administrative Support (Office Support Specialist I) - Southeast Area Office Commonwealth of Massachusetts

Executive Administrative Assistant ENTWISTLE COMPANY, THE

Senior Administrative Assistant CAFL Transition Age Youth Office Committee for Public Counsel Services

Administrative Assistant GTT

Senior Administrative Assistant - CAFL Transition Age Youth Office Commonwealth of Massachusetts

Administrative Assistant GTT, LLC

Senior Administrative Assistant [Sunita L. Williams Elementary School] (SY26-27) Needham Public Schools

Administrative Assistant, Employee Health - Lahey Medical Center - Burlington, MA. Lahey Hospital and Medical Center

Administrative Assistant to the Provost Amherst College

Administrative Assistant II, Gerontology Lahey Hospital and Medical Center

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