NewAccounts Payable Specialist JobotAccounts Payable SpecialistWest Palm Beach, FL$23–$26 / hourInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This position requires you to have a keen eye for detail, a strong understanding of basic bookkeeping and accounting payable principles, and the ability to accurately carry out high volumes of data entry.
NewReservation Specialist Vaco LLCReservation SpecialistOrlando, FL$17–$18p> Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Canadian residents may access our policies in English here and in French here.
Administrative Assistant - Sales UlineAdministrative Assistant - SalesDavie, FLJoin Uline as an Administrative Assistant supporting our Ft. Lauderdale sales team as we continue to grow as a top distributor of shipping, industrial and packaging materials. Uline, a family-owned company, is North America’s leading distributor of shipping, industrial, and packaging materials with over 9,800 employees across 14 locations and 17 sales offices.
Senior Administrative Assistant First Horizon BankSenior Administrative AssistantTampa, FLHeadquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. Position Summary: The Senior Administrative Assistant provides advanced executive support to the Market President and market leadership team, enabling smooth market operations, outstanding client experiences, and effective community engagement.
Administrator - Internal Mail Specialist System OneAdministrator - Internal Mail SpecialistPensacola, FLProvide distribution services and administrative support to internal customers and enterprise initiatives. Receive, interpret, and deliver inbound correspondence, packages, and internal documents.
Virtual Tour Desk Specialist Marriott Vacations WorldwideVirtual Tour Desk SpecialistOrlando, FLp/>POSITION SUMMARY: Perform general office duties to support Sales - Marketing (e.g., filing, sending emails, typing, sending outgoing faxes, delivering incoming faxes, copying, opening or distributing mail). We are currently looking for driven individuals with outgoing personalities who are financially motivated to work with guests at Marriott® hotel properties to promote the Marriott Vacation Club Destinations® Program.
NewLoan Support Specialist Triad Financial Services IncLoan Support SpecialistAtlantic Beach, FLEssential Functions: Order third-party services (e.g., appraisals, title commitments, tax certificates, flood certifications/determinations) based on Processor direction and authorization Confirm vendor receipt of orders, required documentation, and expected turnaround times Proactively follow up with vendors and internal stakeholders to ensure timely return of all third-party items Route completed documents to the Processor for review and approval, and ensure proper upload to the loan file Track all outstanding orders, statuses, and timelines; manage re-orders or revisions as needed Identify and escalate delays, discrepancies, or missing information to the Processor to minimize potential closing impacts Key Focus Areas: Cycle Time Management: Maintain momentum on all third-party items to support timely closings Communication: Provide clear, consistent updates to vendors, Processors, and Originators Accuracy: Ensure all orders and documentation are complete and correct, including property details, borrower information, and loan identifiers Work Experience Requirements, Knowledge, Skills, and Abilities: Experience in mortgage operations or a related role, with familiarity in third-party vendor management and ordering platforms Strong organizational and time management skills, with the ability to prioritize multiple tasks effectively Proven ability to follow up persistently and manage vendor relationships Detail-oriented with a focus on documentation accuracy Comfortable working within defined service level agreements (SLAs) and turnaround expectations Excellent communication skills, both verbal and written, with the ability to interact professionally with internal and external stakeholders. Success in this role is measured by the ability to maintain efficient loan flow, minimize delays, and ensure all third-party documentation is accurate, complete, and delivered on time to support a smooth closing process.
Construction Administrative Assistant Sunbelt RentalsConstruction Administrative AssistantMiami, FL$21.38–$29.39 / hourul>Labor & Scheduling Logistics: Coordinate labor schedules alongside the Construction Manager; keep the lines of communication open between Sales, the Field, and our Customers. Sunbelt offers team members the following paid time off from work, subject to Sunbelt's policies (unless specified in a collective bargaining agreement): 12-25 vacation days depending on years of service.
NewSpecialist NOA Audit & Origination Marriott Vacations WorldwideSpecialist NOA Audit & OriginationOrlando, FLEnsure an efficient flow of the processing of contracts, entity and other typical contracts and loans from the time the initial contract package is received through review, closing document preparation, closing, loan origination and final recordation. Respond to internal and external requests for information regarding closing disbursement, issuance of checks, preparation of affidavits to Escrow Agent to release funds, and preparing and distributing reports to appropriate parties.
Legal Administrative Assistant - Immigration No Limit Legal, P.A.Legal Administrative Assistant - ImmigrationFort Lauderdale, FL$40,000–$59,000 / yearOur vision is to grow from approximately $1.7M in 2025 revenue to $4M in 2026 and $10M in 2027, expand to 4–5 locations, and grow from 3 lawyers to 7 lawyers in 2026 and 14–16 lawyers by the end of 2027, supported by 11–13 legal assistants and strong leaders. Core Value Alignment: You must embody our 7 Core Values: Be the Bar, 3-Way Winners, Extreme Ownership, Adversity Is Opportunity, Under Promise Over Deliver, Growth/Learning Are Minimum Requirements, and Radical Transparency.
NewEquipment Rental Specialist Sunbelt RentalsEquipment Rental SpecialistStuart, FL$21.38–$25.38 / hourRelated experience may include: Account Manager, Rental Sales, Parts Sales, Service Manager, Customer Service Representative, Construction Manager, Tools Manager, Counter Sales Representative, Equipment Associate, Manager Trainee, Manager in Training, Skilled Craftsman, Brand Ambassador. The Equipment Rental Specialist is an inside sales role responsible supporting telephone and walk-in customers with rentalsof all types of construction/industrial equipment.
NewSpecialist, Facilities Operations Marriott Vacations WorldwideSpecialist, Facilities OperationsMiami, FLli>Monitor building systems, including security and access control (PCSC), and serve as a backup for building badge access and security protocols, including issuing badges to associates, recovering guest badges, and coordinating maintenance or service calls as needed. In addition, this role serves as the coordinator for print/postage actuals/accruals and a backup to the HQ Mailroom, ensuring continuity of mailroom operations during staff absences or peak demand periods.
NewReal Estate Sales Specialist Strata GroupReal Estate Sales SpecialistOcala, FLp>Strata Group is one of Florida's most premier real estate teams with $250M+ in annual volume, over $1 billion in lifetime sales, and more than 2,000 families served. We’ve built the systems most agents spend years trying to create alone, including Zillow Preferred lead flow, a full contract concierge team, and zero desk fees.
NewReal Estate Buyer’S Sales Specialist Strata GroupReal Estate Buyer’S Sales SpecialistOrlando, FLStrata Group is one of Florida's most premier real estate teams with $250M+ in annual volume, over $1 billion in lifetime sales, and more than 2,000 families served. We’ve built the systems most agents spend years trying to create alone, including Zillow Preferred lead flow, a full contract concierge team, and zero desk fees.
NewEntry-Level Real Estate Sales Specialist Strata GroupEntry-Level Real Estate Sales SpecialistOrlando, FLWe will have you set up and ready on all of the industry's leading tech, including : Follow Up Boss (a customer relationship management tool aimed to help you stay in contact with your leads, so you can stay top of mind and close more deals), Fello (a platform for automatically nurturing and tracking your leads so you don't miss future business opportunities), Custom home-search app so you can see every house that clients are looking at in their free time and know exactly which homes to show them. In-person + virtual training — daily huddles, weekly in-person sales meetings, and Strata Live (a 2-hour open virtual room twice a week where you can ask leadership and top producers anything, in real time).
NewMortgage Lender Officer Assistant American Mortgage Services, IncMortgage Lender Officer AssistantTampa, FL$75,000–$85,000 / yearp>American Mortgage Services, Inc. (AMS) is hiring a high‑level Loan Partner / Co‑Originator to work alongside a producing Loan Officer in a true partnership role. This position is designed for experienced mortgage professionals who actively support production, borrower interaction, deal structure, and referral partner relationships — not administrative or processing‑only work.
Administrative Assistant Elliott Wealth ManagementAdministrative AssistantSummerfield, FL$45,000–$55,000 / yearFull timeThis role is critical in maintaining daily office operations, delivering exceptional client service, and ensuring efficient processing of financial tasks. We are seeking a proactive and detail-oriented Administrative Assistant to support a Financial Advisor practice.
Administrative Assistant (# 26-12356) US Tech SolutionsAdministrative Assistant (# 26-12356)Melbourne, FL$18–$20 / hourContractorFull timeThe Administrative Assistant provides essential support to multiple principals within the organization, assisting in various administrative tasks to ensure smooth operations. US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions.
Remote Medical Document Specialist {169303} A-Line Staffing Solutions LLCRemote Medical Document Specialist {169303}Stuart, FLRemote$18–$18 / hourWe’re seeking a detail-oriented medical documentation review professional (not insurance verification-focused) to review and validate clinical documentation for billing and compliance purposes. The hiring manager is specifically looking for candidates who have reviewed documents to locate key details such as diagnosis, frequency, and permanence .
Data Science Specialist (Configuration Analyst 3) - 28627 Company ConfidentialData Science Specialist (Configuration Analyst 3) - 28627Pensacola, FL$72,745–$90,000Full timeUtilizes advanced qualitative and quantitative techniques to analyze and measure the effectiveness, efficiency, and productivity of organizational programs, establishing study methods and techniques and analyzing and evaluating the effectiveness of software running government applications. a division of HII, is seeking a skilled and detail‑oriented Data Science Specialist (Configuration Analyst) to support configuration management (CM) activities across complex systems, programs, and engineering environments.
A/R Invoicing Specialist Company ConfidentialA/R Invoicing SpecialistPompano Beach, FL$22–$28 / hourTemporaryContractorJoin an industry-leading manufacturing organization that specializes in chemical solutions, supporting financial operations and billing processes across multiple locations. This role plays a key part in ensuring accurate invoicing, timely payment processing, and overall efficiency within the accounts receivable function.
Administrative Specialist I/II Florida Gulf Coast UniversityAdministrative Specialist I/IIFLli>Fulfills purchasing requirements for assigned area, researching and soliciting suppliers, obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases. Establishes and maintains systems for record administration, including electronic files, records, and databases used to track student Castlebranch requirements, CJIS certification, professional licensure and course registration data.
Administrative Specialist University of South FloridaAdministrative SpecialistTampa, FLThe department serves all USF Health mission areas (education, research, and clinical) and is composed of the USF Health Office of Strategic Initiatives, an internal consulting function; the USF Health Project Management Office; and operational and administrative functions such as MDD Building Concierge Services and USF Health space scheduling administration. This position will provide administrative support to the department''s leaders and is a member of the Building Concierge Services Team who provide front desk reception services, scheduling and reservation management and general support at the Morsani College of Medicine, Taneja College of Pharmacy, and Heart Institute (MDD) Building located in downtown Tampa.
Administrative Specialist - Risk Management Watson Civil ConstructionAdministrative Specialist - Risk ManagementSt. Augustine, FLWatson Civil Construction is a leading heavy civil construction company dedicated to delivering high-quality infrastructure projects throughout Florida, including FDOT projects, large site infrastructure, underground utilities, roadway construction, and site development work. This position supports claims administration, insurance tracking, reporting, document management, and coordination between internal departments, insurance carriers, subcontractors, and project teams.
Legal Administrative Specialist US Offices & UnitLegal Administrative SpecialistMiami, Floridaul>Regularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed. Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Specialist (LAS) to support the Litigation Practice Group.Administrative Specialist Florida State UniversityAdministrative SpecialistTallahassee, FLOne of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Monitors work study awards to ensure students work within their allocation (to include tracking award balance and available semester hours) and advise the Senior Administrative Specialist and departmental supervisor of pertinent information in order to prevent overawards.Administrative Specialist I University of FloridaAdministrative Specialist IGainesville, FL$27.77–$29.69 / hourThe incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:- Associate Dean for Research- Associate Dean for Educational Affairs- Associate Dean for Undergraduate Programs- Associate Dean for AI and Innovation- Executive Director of Finance and AdministrationThe Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties.Administrative Specialist II University of FloridaAdministrative Specialist IIGainesville, FL$55,000–$60,000 / yearProvides administrative support to the Division Chief(s) and division faculty on special projects including programmatic expansion, building relationships with multidisciplinary departments/divisions, developing handouts, and working with marketing and the Chair’s office to advertise new services. Organizes the scheduling and participation of division faculty, fellows and staff in departmental meetings, UF Health committee meetings, academic programs such as Grand Rounds and Fellow Conferences, interdisciplinary and interdepartmental courses, and community lectures.Administrative Specialist - Risk Management Watson Civil Construction IncAdministrative Specialist - Risk ManagementSt. Augustine, FLp>Watson Civil Construction is a leading heavy civil construction company dedicated to delivering high-quality infrastructure projects throughout Florida, including FDOT projects, large site infrastructure, underground utilities, roadway construction, and site development work. This position supports claims administration, insurance tracking, reporting, document management, and coordination between internal departments, insurance carriers, subcontractors, and project teams.Administrative Specialist, Research Operations University of South FloridaAdministrative Specialist, Research OperationsTampa, FL$39,000–$47,000 / year25% - Assists with Accounts Receivable for USF Research, including but not limited to prepares Tax Free Alcohol and service fee invoices and interdepartmental transfers for service fees; responses to billing questions; assists with tracking incoming payments and helps ensure accounts are in compliance with financial procedures and policies; and sends bill reminders to clients regarding outstanding accounts. Administrative Specialist performs a wide range of administrative and fiscal duties including preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, providing purchasing and billing support, and assisting with travel.Administrative Specialist, Senior Lee, County Of (Inc)Administrative Specialist, SeniorFort Myers, FL$24.04–$28.85 / hourDental Insurance Vision Insurance Flexible Spending Accounts Medical Reimbursement Account Dependent Care Reimbursement Account Pharmacy, including Mail-Order Pharmacy Informed Health Lines (Nurse Hotline) Basic Life Insurance (1x or 2x Annual Salary at no cost to employee) Optional Life Insurance Long-Term Disability (60% of pre-disability salary at no cost to employee) Short-Term Disability Sick Leave Pool Flu vaccinations Wellness Programs Financial Benefits: Florida Retirement System (FRS) Two Retirement Plan Options: 1) FRS Pension Plan (Defined Benefit) 2) FRS Investment Plan (Defined Contribution) Deferred Compensation (457) Plans Financial Savings/Management Programs Eligible for membership with Suncoast Credit Union Employee Leave Benefits Holiday Pay - 11 Paid Holidays Annually Paid Sick Leave Paid Vacation Leave Bereavement & Civic Duty Leave Family and Medical Leave Military Family & Medical Leave Educational Leave Employee Assistance Program Services available to employees that offers guidance, support, resources and information for personal and work-life issues. High school diploma or GED Some college coursework Associates Degree Bachelor's Degree Masters Degree Currently enrolled in a Master's program (Library/Information Science) Master's Degree in Library/Information Science or related field PhD 02 How many years of experience do you have in administrative support or closely related fields (such as scheduling, records management, program coordination, or general clerical work)?Administrative Assistant (Police Forfeiture Specialist) Fort Lauderdale City CouncilAdministrative Assistant (Police Forfeiture Specialist)Fort Lauderdale, FL$50,667.14–$78,534.56 / yearThe outdoors activities include, but are not limited to, moving vehicles around the police garage and/or the confiscation, meeting with vehicle owners to facilitate their return, inspecting vehicles to determine their condition and value, maintaining vehicle's tire pressure, and jump starting vehicles, when necessary. In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).Property Administrative Specialist Marriott International IncProperty Administrative SpecialistOrlando, FLWhether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.ADMINISTRATIVE SPECIALIST United States Air ForceADMINISTRATIVE SPECIALISTHurlburt Field, FL$61,722–$80,243 / yearExamples of specialized experience includes experience with organizational functions and structure combined with knowledge of the organizations mission and problems in order to perform studies and analyses leading to changes/improvement in military performance reporting, in military decorations, and a variety of administrative processes. ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date.Administrative Specialist (Interdisciplinary Medical Sciences BS Program - Medicine) Florida State UniversityAdministrative Specialist (Interdisciplinary Medical Sciences BS Program - Medicine)Tallahassee, FLp>One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Prepares and presents regular reports to the IMS Deans and Directors to include forecasting course demand and enrollment patterns, Dean's and President's List reports, and other Business Intelligence reports as needed.NewAdministrative Specialist II (Part-Time) Hollywood City CouncilAdministrative Specialist II (Part-Time)Hollywood, FL$22.57–$23.50 / hourEffective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. All regular part-time employees are eligible to participate in the City's Work/Life Assistance Program offering a wide range of services and support, including 10 free face-to-face or virtual visits with licensed counselors, 24/7 telephonic support, free 30-minute consultations with legal or financial advisers, online tools and webinars.Bilingual Administrative Specialist (English-Spanish) Red Work AheadBilingual Administrative Specialist (English-Spanish)Miami, Floridadiv class="col col-xs-7 description" id="job-description">Red Work Ahead, LLC (RWA) specializes in temporary traffic control (TTC) services, as well as general construction services including remodeling, waste removal, and specialty services such as finish carpentry, plumbing, and air-conditioning. The Administrative Specialist will play a critical role in ensuring the smooth operation of office functions, supporting various departments including HR, Accounting, and Project Management.Administrative Specialist - UBA/Division of Enrollment Management Florida State UniversityAdministrative Specialist - UBA/Division of Enrollment ManagementTallahassee, FLp>One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Primary contact for new/transfer employees, facilitating new hire paperwork process and coordinates with departmental specialist across campus to ensure the smooth transition of transfer or dual compensation employees.Administrative Specialist - Lakeland, FL DSM Nutritional Products Asia Pacific Pte LtdAdministrative Specialist - Lakeland, FLLakeland, FL$25–$33 / hourManage communications via TV Monitor & Bulletin Board updates - Training, promotions, certifications, New Hires, Anniversaries, B-Days, Winning Behaviors. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere.Administrative Specialist II Broward Sheriff's OfficeAdministrative Specialist IIFL$46,557.08–$68,784.71 / yearli>Three (3) years progressively responsible experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature. Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen.NewAdministrative Specialist II Sarasota County CommissionAdministrative Specialist IIFLThis position serves as a key administrative partner to the Court Administration executive office and acts as a liaison to judicial offices throughout the county, helping ensure court programs and courtroom operations run smoothly and efficiently. This role serves as a key liaison to the Clerk of Court, Sarasota County Sheriff's Office, and General Services staff while assisting the public, coordinating deliveries, and providing backup support for South County operations.Administrative Specialist, Research Integrity and Compliance University of South FloridaAdministrative Specialist, Research Integrity and ComplianceTampa, FL$38,916–$47,000 / yearUSF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. Prepare, format, edit, and distribute correspondence, memorandum, letters, reports, presentations, committee communications, MOUs, inspection letters, and other compliance-related documentation.Senior Administrative Specialist - Sunshine Genetics (Medicine) Florida State UniversitySenior Administrative Specialist - Sunshine Genetics (Medicine)Tallahassee, FLp>Serves as the institute's primary administrative liaison to high-level stakeholders-including state-appointed consortium members, executive leadership across Florida's universities, and external scientific partners-requiring advanced judgment, diplomacy, and knowledge of governance structures. One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking.Administrative Specialist I (Part-Time) Hollywood City CouncilAdministrative Specialist I (Part-Time)Hollywood, FL$19.95–$30.33 / hourEffective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. All regular part-time employees are eligible to participate in the City's Work/Life Assistance Program offering a wide range of services and support, including 10 free face-to-face or virtual visits with licensed counselors, 24/7 telephonic support, free 30-minute consultations with legal or financial advisers, online tools and webinars.Senior Administrative Specialist (Interdisciplinary Medical Sciences BS Program) Medicine Florida State UniversitySenior Administrative Specialist (Interdisciplinary Medical Sciences BS Program) MedicineTallahassee, FLOne of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Provides administrative leadership and comprehensive oversight and management of fiscal operations and programmatic initiatives for the Interdisciplinary Medical Sciences (IMS) Division, serving as a high-level administrative support to the Associate and Assistant Deans and Program Directors.Administrative Specialist (Student Affairs/Admission - College of Medicine) Florida State UniversityAdministrative Specialist (Student Affairs/Admission - College of Medicine)Tallahassee, FLAssists with administrative processes including coordinating submission of paperwork for COM appointment process, tracking psychology continuing education credits in database, completing paperwork for psychology licensure payments, updating of Regional Campus mental health resource database, maintaining the office website and social media accounts, etc. One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking.Network Services Administrative Specialist CoventBridge GroupNetwork Services Administrative SpecialistJacksonville, Florida$17–$18 / hourThe company provides top tier data privacy and security practices, deploys robust case management technology customized to clients’ needs and delivers worldwide coverage via its 1000 employees and affiliates worldwide. CoventBridge Group is the global leader in full-service investigations providing Surveillance, SIU and Compliance, Claims Investigation, Counter-Fraud Programs, Desktop Investigations, Social Media, Record Retrieval, Canvasses and Vendor Management programs.Administrative Specialist III (Weston Center) Broward CollegeAdministrative Specialist III (Weston Center)FL$35,880–$41,262 / yearp>Under general supervision, the purpose of the job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinates the employee onboarding experience and/or specified information-gathering projects and tasks. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.Legal Administrative Specialist (Case Manager) U.S. Department of JusticeLegal Administrative Specialist (Case Manager)Tallahassee, FL$61,722–$80,243 / yearSpecialized experience is defined as performing the following: 1) providing legal and administrative support to one or more attorneys, including examining, preparing, editing, cite-checking, and processing legal documents, tracking cases, and managing discovery; 2) using legal databases and software such as CM/ECF, CaseView, NetDocuments, and/or Everlaw; 3) assisting attorneys with case preparation, including items such as subpoenas, exhibits, information requests, pleadings, and correspondence; 4) conducting factual legal research in legal and non-legal databases; 5) receiving visitors and telephone calls; and 6) establishing and maintaining a variety of files and logs. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office by providing a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and.12345678910Similar Job SearchesAdministrative Analyst JobsAdministrative Assistant JobsAdministrative Associate JobsAdministrative Clerk JobsAdministrative Coordinator JobsAdministrative Director JobsAdministrative Officer JobsAdministrative Supervisor JobsAssistant Coordinator Jobs
Administrative Specialist Florida State UniversityAdministrative SpecialistTallahassee, FLOne of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Monitors work study awards to ensure students work within their allocation (to include tracking award balance and available semester hours) and advise the Senior Administrative Specialist and departmental supervisor of pertinent information in order to prevent overawards.
Administrative Specialist I University of FloridaAdministrative Specialist IGainesville, FL$27.77–$29.69 / hourThe incumbent provides direct administrative support including scheduling, coordination of meetings, administrative processing and coordination of travel to members of PHHP leadership including:- Associate Dean for Research- Associate Dean for Educational Affairs- Associate Dean for Undergraduate Programs- Associate Dean for AI and Innovation- Executive Director of Finance and AdministrationThe Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties. The Administrative Specialist I performs a broad range of administrative duties in support of the Associate Deans, Executive Director, and the college and, as such, must present a professional demeanor and attitude, maintain a high level of confidentiality related to sensitive issues and exercise independent and prudent judgment when completing the tasks and responsibilities associated with these duties.
Administrative Specialist II University of FloridaAdministrative Specialist IIGainesville, FL$55,000–$60,000 / yearProvides administrative support to the Division Chief(s) and division faculty on special projects including programmatic expansion, building relationships with multidisciplinary departments/divisions, developing handouts, and working with marketing and the Chair’s office to advertise new services. Organizes the scheduling and participation of division faculty, fellows and staff in departmental meetings, UF Health committee meetings, academic programs such as Grand Rounds and Fellow Conferences, interdisciplinary and interdepartmental courses, and community lectures.
Administrative Specialist - Risk Management Watson Civil Construction IncAdministrative Specialist - Risk ManagementSt. Augustine, FLp>Watson Civil Construction is a leading heavy civil construction company dedicated to delivering high-quality infrastructure projects throughout Florida, including FDOT projects, large site infrastructure, underground utilities, roadway construction, and site development work. This position supports claims administration, insurance tracking, reporting, document management, and coordination between internal departments, insurance carriers, subcontractors, and project teams.
Administrative Specialist, Research Operations University of South FloridaAdministrative Specialist, Research OperationsTampa, FL$39,000–$47,000 / year25% - Assists with Accounts Receivable for USF Research, including but not limited to prepares Tax Free Alcohol and service fee invoices and interdepartmental transfers for service fees; responses to billing questions; assists with tracking incoming payments and helps ensure accounts are in compliance with financial procedures and policies; and sends bill reminders to clients regarding outstanding accounts. Administrative Specialist performs a wide range of administrative and fiscal duties including preparing statistical reports and spreadsheets, preparing correspondence, reports and presentations, handling information requests, providing purchasing and billing support, and assisting with travel.
Administrative Specialist, Senior Lee, County Of (Inc)Administrative Specialist, SeniorFort Myers, FL$24.04–$28.85 / hourDental Insurance Vision Insurance Flexible Spending Accounts Medical Reimbursement Account Dependent Care Reimbursement Account Pharmacy, including Mail-Order Pharmacy Informed Health Lines (Nurse Hotline) Basic Life Insurance (1x or 2x Annual Salary at no cost to employee) Optional Life Insurance Long-Term Disability (60% of pre-disability salary at no cost to employee) Short-Term Disability Sick Leave Pool Flu vaccinations Wellness Programs Financial Benefits: Florida Retirement System (FRS) Two Retirement Plan Options: 1) FRS Pension Plan (Defined Benefit) 2) FRS Investment Plan (Defined Contribution) Deferred Compensation (457) Plans Financial Savings/Management Programs Eligible for membership with Suncoast Credit Union Employee Leave Benefits Holiday Pay - 11 Paid Holidays Annually Paid Sick Leave Paid Vacation Leave Bereavement & Civic Duty Leave Family and Medical Leave Military Family & Medical Leave Educational Leave Employee Assistance Program Services available to employees that offers guidance, support, resources and information for personal and work-life issues. High school diploma or GED Some college coursework Associates Degree Bachelor's Degree Masters Degree Currently enrolled in a Master's program (Library/Information Science) Master's Degree in Library/Information Science or related field PhD 02 How many years of experience do you have in administrative support or closely related fields (such as scheduling, records management, program coordination, or general clerical work)?
Administrative Assistant (Police Forfeiture Specialist) Fort Lauderdale City CouncilAdministrative Assistant (Police Forfeiture Specialist)Fort Lauderdale, FL$50,667.14–$78,534.56 / yearThe outdoors activities include, but are not limited to, moving vehicles around the police garage and/or the confiscation, meeting with vehicle owners to facilitate their return, inspecting vehicles to determine their condition and value, maintaining vehicle's tire pressure, and jump starting vehicles, when necessary. In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).
Property Administrative Specialist Marriott International IncProperty Administrative SpecialistOrlando, FLWhether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.
ADMINISTRATIVE SPECIALIST United States Air ForceADMINISTRATIVE SPECIALISTHurlburt Field, FL$61,722–$80,243 / yearExamples of specialized experience includes experience with organizational functions and structure combined with knowledge of the organizations mission and problems in order to perform studies and analyses leading to changes/improvement in military performance reporting, in military decorations, and a variety of administrative processes. ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date.
Administrative Specialist (Interdisciplinary Medical Sciences BS Program - Medicine) Florida State UniversityAdministrative Specialist (Interdisciplinary Medical Sciences BS Program - Medicine)Tallahassee, FLp>One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Prepares and presents regular reports to the IMS Deans and Directors to include forecasting course demand and enrollment patterns, Dean's and President's List reports, and other Business Intelligence reports as needed.
NewAdministrative Specialist II (Part-Time) Hollywood City CouncilAdministrative Specialist II (Part-Time)Hollywood, FL$22.57–$23.50 / hourEffective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. All regular part-time employees are eligible to participate in the City's Work/Life Assistance Program offering a wide range of services and support, including 10 free face-to-face or virtual visits with licensed counselors, 24/7 telephonic support, free 30-minute consultations with legal or financial advisers, online tools and webinars.
Bilingual Administrative Specialist (English-Spanish) Red Work AheadBilingual Administrative Specialist (English-Spanish)Miami, Floridadiv class="col col-xs-7 description" id="job-description">Red Work Ahead, LLC (RWA) specializes in temporary traffic control (TTC) services, as well as general construction services including remodeling, waste removal, and specialty services such as finish carpentry, plumbing, and air-conditioning. The Administrative Specialist will play a critical role in ensuring the smooth operation of office functions, supporting various departments including HR, Accounting, and Project Management.
Administrative Specialist - UBA/Division of Enrollment Management Florida State UniversityAdministrative Specialist - UBA/Division of Enrollment ManagementTallahassee, FLp>One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Primary contact for new/transfer employees, facilitating new hire paperwork process and coordinates with departmental specialist across campus to ensure the smooth transition of transfer or dual compensation employees.
Administrative Specialist - Lakeland, FL DSM Nutritional Products Asia Pacific Pte LtdAdministrative Specialist - Lakeland, FLLakeland, FL$25–$33 / hourManage communications via TV Monitor & Bulletin Board updates - Training, promotions, certifications, New Hires, Anniversaries, B-Days, Winning Behaviors. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere.
Administrative Specialist II Broward Sheriff's OfficeAdministrative Specialist IIFL$46,557.08–$68,784.71 / yearli>Three (3) years progressively responsible experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance of files and documents, and generating of reports, memos, and documents of general or confidential nature. Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; written test; computer based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen.
NewAdministrative Specialist II Sarasota County CommissionAdministrative Specialist IIFLThis position serves as a key administrative partner to the Court Administration executive office and acts as a liaison to judicial offices throughout the county, helping ensure court programs and courtroom operations run smoothly and efficiently. This role serves as a key liaison to the Clerk of Court, Sarasota County Sheriff's Office, and General Services staff while assisting the public, coordinating deliveries, and providing backup support for South County operations.
Administrative Specialist, Research Integrity and Compliance University of South FloridaAdministrative Specialist, Research Integrity and ComplianceTampa, FL$38,916–$47,000 / yearUSF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. Prepare, format, edit, and distribute correspondence, memorandum, letters, reports, presentations, committee communications, MOUs, inspection letters, and other compliance-related documentation.
Senior Administrative Specialist - Sunshine Genetics (Medicine) Florida State UniversitySenior Administrative Specialist - Sunshine Genetics (Medicine)Tallahassee, FLp>Serves as the institute's primary administrative liaison to high-level stakeholders-including state-appointed consortium members, executive leadership across Florida's universities, and external scientific partners-requiring advanced judgment, diplomacy, and knowledge of governance structures. One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking.
Administrative Specialist I (Part-Time) Hollywood City CouncilAdministrative Specialist I (Part-Time)Hollywood, FL$19.95–$30.33 / hourEffective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. All regular part-time employees are eligible to participate in the City's Work/Life Assistance Program offering a wide range of services and support, including 10 free face-to-face or virtual visits with licensed counselors, 24/7 telephonic support, free 30-minute consultations with legal or financial advisers, online tools and webinars.
Senior Administrative Specialist (Interdisciplinary Medical Sciences BS Program) Medicine Florida State UniversitySenior Administrative Specialist (Interdisciplinary Medical Sciences BS Program) MedicineTallahassee, FLOne of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Provides administrative leadership and comprehensive oversight and management of fiscal operations and programmatic initiatives for the Interdisciplinary Medical Sciences (IMS) Division, serving as a high-level administrative support to the Associate and Assistant Deans and Program Directors.
Administrative Specialist (Student Affairs/Admission - College of Medicine) Florida State UniversityAdministrative Specialist (Student Affairs/Admission - College of Medicine)Tallahassee, FLAssists with administrative processes including coordinating submission of paperwork for COM appointment process, tracking psychology continuing education credits in database, completing paperwork for psychology licensure payments, updating of Regional Campus mental health resource database, maintaining the office website and social media accounts, etc. One of the nations elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking.
Network Services Administrative Specialist CoventBridge GroupNetwork Services Administrative SpecialistJacksonville, Florida$17–$18 / hourThe company provides top tier data privacy and security practices, deploys robust case management technology customized to clients’ needs and delivers worldwide coverage via its 1000 employees and affiliates worldwide. CoventBridge Group is the global leader in full-service investigations providing Surveillance, SIU and Compliance, Claims Investigation, Counter-Fraud Programs, Desktop Investigations, Social Media, Record Retrieval, Canvasses and Vendor Management programs.
Administrative Specialist III (Weston Center) Broward CollegeAdministrative Specialist III (Weston Center)FL$35,880–$41,262 / yearp>Under general supervision, the purpose of the job is to perform and/or oversee a variety of associated administrative tasks, provide staff support, perform specialized recordkeeping and data management, coordinates the employee onboarding experience and/or specified information-gathering projects and tasks. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.
Legal Administrative Specialist (Case Manager) U.S. Department of JusticeLegal Administrative Specialist (Case Manager)Tallahassee, FL$61,722–$80,243 / yearSpecialized experience is defined as performing the following: 1) providing legal and administrative support to one or more attorneys, including examining, preparing, editing, cite-checking, and processing legal documents, tracking cases, and managing discovery; 2) using legal databases and software such as CM/ECF, CaseView, NetDocuments, and/or Everlaw; 3) assisting attorneys with case preparation, including items such as subpoenas, exhibits, information requests, pleadings, and correspondence; 4) conducting factual legal research in legal and non-legal databases; 5) receiving visitors and telephone calls; and 6) establishing and maintaining a variety of files and logs. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office by providing a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment: Position title; Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); Agency; and.