Administrative Assistant Jobs in Rochester, NY
FLACRA
$16.5 - $16.9
East Palmyra, NY
Daily Clinic Support: Assist in managing daily workflow, including answering phones, scheduling, checking in clients for appointments, and providing proactive support to the Clinic Manager and staff. Finger Lakes Area Counseling and Recovery Agency (FLACRA) is a well-established, growing, not-for-profit provider of behavioral health and substance abuse treatment services in the Finger Lakes Region.
FLACRA
$16.5 - $16.9
East Palmyra, NY
Daily Clinic Support: Assist in managing daily workflow, including answering phones, scheduling, checking in clients for appointments, and providing proactive support to the Clinic Manager and staff. Finger Lakes Area Counseling and Recovery Agency (FLACRA) is a well-established, growing, not-for-profit provider of behavioral health and substance abuse treatment services in the Finger Lakes Region.
Sodexo Live! (Hourly)
Canandaigua, NY
This position supports day-to-day administrative functions, serves as a reliable resource for internal and external partners, and helps ensure accuracy, organization, and efficiency across the operation. At Sodexo Live!, we don't just support events - we help create unforgettable experiences at some of the most iconic venues in the world.
LaBella Associates
$60000 - $75000
Rochester, NY
Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). The Program Management Services Division at LaBella provides comprehensive management services for complex projects and multi-year capital programs.
Livingston Development Ventures
$19 - $27
Scottsville, NY
The employee is frequently required to stand; walk; sit; use hands to handle or feel objects, perform computer data entry, reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear; lift and/or move up to 40 pounds. ESSENTIAL FUNCTIONS:Administrative Support to Director of Insurance & Administration including but not limited to: Run, distribute and store various reports using multiple software programs.
LaBella Associates
$25 - $27
Rochester, NY
Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside.
O'Connell Electric Company
$19 - $23
Victor, NY
It is important to O'Connell Electric that potential candidates for this position understand that compensation depends on numerous factors including the geographic location where the role will be performed, skills required, experience, complexity, travel, and market rate. Assist Account Receivable Manager and Accounts Receivable Supervisor with maintenance of customer records related to invoicing and invoice payment.
DePaul
$20 - $20.3
Rochester, New York
The SRO Administrative Assistant assumes primary responsibility for monitoring the reception area and all related duties which include but are not limited to: answering the telephone, minor clerical work, general reception duties, personnel functions, management of resident spending, etc. Responsibilities: Monitors the lobby and entrance areas; courteously greets, welcomes and provides direction to guests, residents, service providers, vendors and family members.
STAFF TODAY
Rochester, NY
a high school diploma (or equivalent), two-year minimum experience working in a professional office setting, excellent working knowledge of Microsoft Office (specifically Word, SharePoint and Excel), the ability to enter data into, and extract data from, electronic databases, the ability to work independently and on a team with different personalities, the ability to handle multiple, shifting priorities, good organizational skills, including an ability to organize information into reports. Job Duties: Must be able to provide high-level admin support by: answers phone calls concerning policy or procedure and directing them to appropriate staff, setting up and coordinating meetings for senior staff, receive and process mail, fax documents and photocopying as needed, maintain paper and electronic filing systems.
CAPREIT
Rochester, New York
Responsibilities: Ensure regulatory compliance with all necessary governing agencies by screening all potential residents for eligibility; performing income certifications and re-certifications; completing all move-in, move-out, interim, and annual re-certifications with a high degree of accuracy and in a timely manner; maintaining waitlist records, resident files, and all monthly, quarterly, and annual reports according to government regulations; and conducting regular, independent file audits in accuracy and track and make any necessary corrections. CAPREIT is committed to fostering a collaborative and supportive work environment where team members can grow professionally and make meaningful contributions to the company’s success.
Prime Care Coordination
Webster, NY
The Administrative Assistant completes agency purchases for all CDS Monarch programs, reconciles expenditures monthly, attends and completes detailed meeting minutes for agency committees and meetings, and uses electronic software systems for creation of purchase orders and other tasks as needed. + Attends and completes meeting minutes for various agency committees and meetings, including agency Operations Meetings, Human Rights Committee, Medical Review Committee, and Board Committees.
Great Lights Electric
$18 - $20
Rochester, NY
Great Lights Electric is not just another electrical service provider; we're a passionate, family-owned business dedicated to powering the Greater Rochester area and Monroe County with excellence since 2012. We're looking for someone who meets the following qualifications: High school diploma or equivalency, possessing an associate's or bachelor's degree is preferred.
BENE-CARE
$30 - $50
Rochester, NY
The Executive Assistant to the President & CEO plays a critical role in supporting executive leadership through high-level administrative coordination, communication management, and strategic alignment. The position is primarily office-based, involving regular computer, phone, and document processing activity with modern tools, adequate lighting, ventilation, and comfortable temperatures.
The Arc Wayne
Newark, NY
In addition you must have one of the following: Associates Degree or higher in Early Childhood Development or related field OR: CDA credential and one year experience caring for children OR; 9 college credits in Early Childhood Development or a related field with a plan of study leading to a Child Development Associate credential and two years' experience caring for children OR; 9 college credits in Early Childhood Development or related field with a plan of study leading to an Associate's Degree in Early Childhood Development or related field and two years' experience caring for children. As a full-time Administrative Assistant at Roosevelt Children's Center you will be assisting the classroom teacher in all aspects of the classroom day, including instructional activities under their direction.
J.B. Sterling Construction
$20 - $22
Fairport, New York
The ideal candidate will possess strong communication skills, a friendly demeanor, and the ability to manage multiple tasks efficiently in a fast-paced environment. Our highly regarded team of carpenters, project managers, and salespeople are invested in our clients’ projects—and their satisfaction.
LaBella Associates
$65000 - $95000
Rochester, NY
Supports multiple projects at once, ranging from small‑scale tasks to portions of larger initiatives, working under the guidance of senior project managers or engineering staff. LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside.
Just Solutions, Inc.
Fairport, NY
You schedule QBRs, support accounting with credit applications, assist marketing with CRM accuracy, and contribute to the rollout of our developing e-commerce platform. From network infrastructure and cloud solutions to security and system optimization, we provide end-to-end support that keeps our clients connected and competitive.
DePaul
$21 - $21.3
Rochester, New York
Overview: The Payroll Assistant provides clerical and administrative support to the payroll function, with a primary focus on timekeeping data entry, reporting, and employee mileage reimbursement processing. This is a long-term temporary, part-time position expected to continue through January 2027, working approximately 15–20 hours per week.
HR Works, Inc.
$21 - $24
Fairport, NY
REQUIRED EXPERIENCE Minimum 1-2 years HR related experience or 4-yr college degree in HR-related fieldExperience working independently is strongly preferred Benefits and/or Leave administration and HRIS experience is a plus! Duties involve answering general employee questions through phone or email, managing incoming employee paperwork, and providing administrative support to team members as needed.
Ontario County (Department of Human Resources)
Canandaigua, NY
MINIMUM QUALIFICATIONS: Shall have graduated from a regionally accredited college or university, or a New York State registered college or university with an undergraduate degree, followed by a Law Degree from an accredited Law School. SPECIAL NOTE: Unlicensed law degree graduate awaiting bar exam/bar results for admission may be hired at lower salary band and will move to the Associate Level salary band once they have successfully passed the bar.
New York State Insurance Fund
Rochester, NY
Duties Description:NYSIF is seeking an Assistant Insurance Fund Services Representative to perform administrative tasks for the Claims Investigations unit as directed and overseen by an Investigator 3.Responsibilities include, but are not limited to:• Sending email notification of evidence to case managers and point people.• Minimum Qualifications:• Four years of customer service experience that required independence in both verbal and written communication responsibilities; OR• An associate’s degree or higher and two years of customer service experience as described above.
Essilor Luxottica
$20.92 - $31.17
Victor, NY
Delivers quality & improvement to exceed all key performance indicators (KPIs): o Comp Sales, % Sales to Plan; Conversion & Customer Count, Comp Growth; Increased Traffic; Store Operating Profitability; Continuity of Care, Exam Growth & Retention Goals; Net Promoter Score; Current year objectives. If you would like to provide feedback regarding an active job posting, or if you are an individual with a disability who would like to request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at 844-303-0229 (be sure to provide your name, job id number, and contact information so that we may follow up in a timely manner) or email HRCompliance@luxotticaretail.com.
Centers Health Care
Rochester, NY
Nestled in a woodsy enclave, this beautiful facility offers comprehensive short-term rehabilitation and long-term skilled nursing services, all designed to make patients and residents feel right at home. Rochester Center is a 124-bed skilled nursing and rehab facility that is a top choice for post-acute care in Monroe County, New York.
Summit School Services
Rochester, NY
To support the safe and reliable transportation of students by assisting the bus driver with the movement, management and care of students while they are being transported to an assigned destination as well as when they are boarding or leaving the vehicle. Summit School Services companies share a strong commitment to provide the highest level of transportation safety, quality transportation, outstanding customer service and positive employee relations.
DePaul
$20 - $20.3
Rochester, New York
1. Attend staff meetings and trainings as required by supervisor and work as a member of the residential team for each resident. Under the direction of the Residence Manager, this role assists with the case management, care and training to residents.
Church World Service
Rochester, New York
MINISO USA
$18 - $25
Victor, New York
Job Summary: The Assistant Store Manager supports the Store Manager in overseeing daily operations, ensuring exceptional customer service, and driving store performance. Education & Experience: High school diploma or equivalent required; Associate degree or higher in Business Administration, Organizational Behavior, Hospitality or related degrees is preferred.
Tompkins Financial Advisors
$21.5 - $24.5
Pittsford, New York
Overview: The Wealth Management Assistant I provides essential support to Wealth Advisors and Trust Officers by facilitating new account onboarding, assisting with investment and account reviews, coordinating marketing initiatives, and delivering high-quality client service. In collaboration with management, the assistant will engage in ongoing training and skill-building in a chosen focus area—Wealth/Financial Advisory, Financial Planning, Trust Services, Operations/Support, or Investment/Trading—to support long-term career growth and advancement within the organization.
Proof Of The Pudding By Mgr
York, NY
Marigolds and Onions provides customers across the GTA with one stop shop catering experience. Exposure to variable weather conditions and long walking distances on event grounds.
Advantech Industries Inc.
$20 - $25
Rochester, NY
With limited supervision and quality work ethic, functions as a member of a customer-driven quality engineering team whose goal is to ensure that customer requests and product requirements are consistently achieved. JOB SUMMARY: Under the supervision of the Sales Manager, the Sales Administrative Assistant is responsible for the entire quote preparation process starting from receipt of Request for Quote from customers through compilation of complete quote package.
Our Children's Place
Clifton Springs, NY
This role supports children, staff, and partners with excellent customer service while promoting healthy, nutritious meals. The kitchen employee oversees daily food production and the smooth, safe operation of the Clifton Springs kitchen.