Administrative Assistant

Supporting various office tasks and administrative services including: processing and delivery of mail; visitor/customer reception desks and phones; requests for printing; managing supplies and equipment; facility upkeep; and general cleaning (non-janitorial activities). Maximizing work and meeting space utilization by supporting the reservation and meeting space management process working with customers and the team to effectively use office space, including addressing space conflicts and negotiating space needs.

Job Title: Administrative Assistant
Location: Rochester, NY - Onsite Office Requirement
Contract: 6+ Months

Additional Details for Role:
Supporting various office tasks and administrative services including: processing and delivery of mail; visitor/customer reception desks and phones; requests for printing; managing supplies and equipment; facility upkeep; and general cleaning (non-janitorial activities)
Serving as primary customer support assisting or facilitating requests which may include: facility/housekeeping issues, kitchen/pantry management, A/V troubleshooting, administrative tasks, and other office services/daily in-office support needs
Supporting day-of execution for meetings and events including coordination with team/vendors, last minute logistical needs, ensuring effective set-up/execution of event and providing course correcting instructions/directions (e.g. to vendors), when needed
Maximizing work and meeting space utilization by supporting the reservation and meeting space management process working with customers and the team to effectively use office space, including addressing space conflicts and negotiating space needs.

APOLIS2027