Administrative Assistant Jobs in Phoenix, AZ

MSR TEchnologies

$55228 - $65520

Phoenix, AZ

Receive, direct and relay telephone messages and fax messages, direct the general public to the appropriate staff member, open and date stamp all general correspondences, maintain the general filing systems and file correspondences, maintain an adequate inventory of office supplies, respond to public inquires and coordinates the repair and maintenance of office equipment. The Administrative Assistant/ Receptionist is responsible to providing clerical and administrative support in order to ensure that internal and external customer services are provided in an effective and efficient manner.

Jobot

$23 - $25

Phoenix, AZ

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Davies Auto Care

$22.5 - $24.75

Phoenix, AZ

Key Responsibilities: As an Administrative Assistant at Davies Auto Care, you will play a vital role in supporting our daily operations and ensuring smooth communication across departments. Davies Auto Care is a trusted leader in providing exceptional automotive repair and maintenance services.

Vaco LLC

$28 - $35

Phoenix, AZ

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Modern Law PLLC

$23 - $26

Phoenix, AZ

You’ll work with the team to prepare a variety of legal documents, and handle office correspondence like answering emails and phone calls, scheduling meetings and travel, and reminding the team of upcoming deadlines. Handle office correspondence and administrative tasks such as responding to emails and phone calls, communicating with opposing attorney offices, taking dictation, and letting the team know about upcoming deadlines.

Jobot

$30 - $40

Scottsdale, AZ

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. The best fit for our team is an experienced individual who can stay organized and multi-task in a fast-paced environment and who shares a passion for the preservation of medical liberty and the protection of civil rights.

CenterWell Senior Primary Care

$40000 - $52300

Phoenix, AZ

As the largest provider of senior-focused primary care, a leading provider of home healthcare and a leading integrated home delivery, specialty, hospice and retail pharmacy, CenterWell is focused on whole health and addressing the physical, emotional and social wellness of our patients. The Medical Assistant 2 performs clinical duties such as discussing symptoms, obtaining vital signs, medication/vaccine administration, phlebotomy, collecting specimens, performing diagnostic screening tests, sterilizing/cleaning equipment, maintaining examination rooms, and documenting information into the electronic medical records system.

CenterWell Senior Primary Care

$40000 - $52300

Phoenix, AZ

The Medical Assistant 2 performs clinical duties such as discussing symptoms, obtaining vital signs, medication/vaccine administration, phlebotomy, collecting specimens, performing diagnostic screening tests, sterilizing/cleaning equipment, maintaining examination rooms, and documenting information into the electronic medical records system. As the nation’s largest provider of senior-focused primary care, one of the largest providers of home health services, and fourth largest pharmacy benefit manager, CenterWell is focused on whole-person health by addressing the physical, emotional and social wellness of our patients.

Careers Integrated Resources Inc

Phoenix, AZ

The Certified Medical Assistant supports clinical operations by assisting healthcare professionals with patient care activities and administrative tasks. Possess a Medical Assistant certification from an organization accredited by NCCA or ANSI (candidate must also have completed a Medical Assistant training program).

Salt River Pima-Maricopa Indian Community

Scottsdale, AZ

Definition : Under the administrative direction of the Community Manager, directs and coordinates the departments of the Salt River Pima-Maricopa Indian Community asassigned by the Community Manager; resolves operational problem/issues; may serve as Acting Community Manager at the discretion of the President. Essential Functions: (Essential functions may vary among positions, but may include the following tasks, knowledge, abilities, skills, and other characteristics.

MSR Technologies

$15 - $18

Phoenix, AZ

Primary duties for this position include verifying incoming appeals, retrieving accurate exhibits for a hearing, entering case documentation into appropriate repositories, assisting Administrative Law Judges with case research, interpreting necessary procedures for research and analysis of case files for hearings, and uploading legal decisions and dispositions for the department to take action on a case. This function is mission critical, as ASA requires this position to review requests for an appeal, select exhibits for hearings, and distinguish between the different programs and issues of appeals to create packets that will be sent to all parties and used as exhibits in scheduled hearings with multiple parties.

JPMorgan Chase

Tempe, AZ

As an Executive Assistant in Dealer Services Credit, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products.

HOAMCO

Scottsdale, AZ

Since 1991, HOAMCO (Homeowners Association Management Company) has been a leader in community association management, currently managing over 600 communities across six states—and we’re still growing! We are looking for a detail-oriented employee who will thrive by prioritizing daily duties and provide excellent customer service with professional communication skills both verbal and written.

TEEMA

$48 - $52

Phoenix, AZ

Executive Onboarding: Partner with Human Resources to coordinate the hiring and onboarding of executive members or consultants, ensuring IT equipment, workspace, and introductory meetings are prepared prior to start dates. You will act as a proactive partner, providing project management and organizational support while maintaining the highest level of confidentiality and professionalism.

NoGigiddy

$45760 - $58240

Phoenix, AZ

The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment. • High school diploma or equivalent; additional qualifications as an administrative assistant or in related fields are a plus.

Roth Staffing Companies

$35 - $45

Phoenix, Arizona

The Executive Administrative Assistant provides high-level administrative support to senior leadership, ensuring smooth daily operations and enabling executives to focus on strategic priorities. This role requires exceptional organizational skills, impeccable attention to detail, and the ability to manage multiple tasks in a fast‑paced environment with discretion and professionalism.

Roth Staffing Companies

$22 - $28

Phoenix, Arizona

Writing: Their emails, letters, documents and social media posts reflect upon their employers, so they need to know how to write professionally, using proper spelling and grammar. * Organizational skills: The ability to maintain order helps ensure executives don't miss appointments or deadlines.

IES Residential, Inc.

Phoenix, Arizona

License Required: Yes Job Locations: US-AZ-Phoenix Company Overview: IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.

TEEMA

$99000 - $108000

Phoenix, AZ

The ideal candidate will have experience in healthcare environments, knowledge of government programs (TRICARE, VA, Military Health System), and a strong sense of discretion and professionalism. Company is seeking a high-level Executive Assistant to support the Office of the President and CEO, along with other key leadership (CLT).

Patient's Choice

Tempe, AZ

As a key administrative partner to leadership, this individual will collaborate with the administrative leadership team on high-impact projects that require a high attention to detail and strong computer skills. This role is ideal for a driven professional looking to gain exposure to medical client services, project management, and sales assisting within one of the fastest-growing industries.

Kutak Rock LLP

$50000 - $65000

Scottsdale, AZ

RESPONSIBILITIESWork successfully in a team environment: solving problems, communicating in a positive manner, and supporting the success of the local office, the Firm, and various teams. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development.

V.I.P. Mortgage Inc.

Scottsdale, AZ

In addition to typing, filing and scheduling, performs duties such as greeting clients, contacting clients, retrieving client documents, and working on special projects. We are seeking an energetic and enthusiastic Administrative Assistant/Client Relations Coordinator who is looking to start an upward career path in the mortgage industry.

Ballard Spahr LLP

Phoenix, Arizona

As a Legal Administrative Assistant within our Litigation department, your responsibilities include but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions and documents, as well as e-filing in various state and federal courts, both trial and appellate. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

Orion Placement

$60000 - $70000

Scottsdale, Arizona

They focus on complex litigation, including wildfire litigation, large loss subrogation, product defect litigation, construction defect matters, and general litigation for insurance companies and businesses across the Western United States. Join a respected regional litigation firm handling complex, high-impact matters across the Western U.S. Be the go-to support for a busy team where your organization and follow-through truly matter.

Mauricio Leon-Risemberg - State Farm Agency

TEMPE, ARIZONA

A well-established State Farm Insurance Agency in Tempe, AZ is seeking a Personal Assistant / Administrative Assistant to support daily agency operations, scheduling, and compliance-related tasks. Submit your resume today to join a local State Farm agency and play a key role in daily operations.

Federal Public Defender's Office

$64564 - $93629

Phoenix, Arizona

In the case management function, the Case & Panel Administrative Assistant is responsible for opening, maintaining, and closing case files within the office’s electronic case management systems; monitoring case status to ensure accurate and timely data entry; assisting with statistical reporting and case tracking; supporting the digital conversion of physical case records in accordance with office policy; coordinating with attorneys and support staff regarding case documentation and workflow; and ensuring compliance with internal procedures and judiciary reporting requirements. The position also includes maintaining accurate updated listservs as panel membership changes; granting and removing access to CJA Box folders; tracking continuing legal education (CLE) opportunities provided to panel attorneys for annual reporting to the Defender Services Office; and maintaining organized records and spreadsheets related to panel administration.

CenterWell

$53100 - $72500

Phoenix, AZ

As the nation’s largest provider of senior-focused primary care, one of the largest providers of home health services, and fourth largest pharmacy benefit manager, CenterWell is focused on whole-person health by addressing the physical, emotional and social wellness of our patients. About CenterWell Senior Primary Care: CenterWell Senior Primary Care provides proactive, preventive care to seniors, including wellness visits, physical exams, chronic condition management, screenings, minor injury treatment and more.

NEW EARTH RESIDENTIAL LLC

Phoenix, AZ

The Administrative Assistant to the District Manager provides administrative and operational support to assist with oversight of multiple properties. This role is responsible for organization, communication, reporting, and coordination to support district-level operations in a fast-paced property management environment.

Bowman Consulting Group, Ltd.

Tempe, Arizona

It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.

Alliance Defending Freedom

Scottsdale, AZ

Coordinate logistics and administration for HR operations, including scheduling and setting up HR-related meetings (e.g., new hire orientation, exit interviews, HR leadership meetings), managing HR mail distribution, and processing check requests for HR-related invoices. In this role, you will report to the Vice President of Human Resources and will be responsible for assisting the HR team with a wide variety of administrative tasks and serving the ADF teams with excellent customer service.

Mint Cannabis

Scottsdale, AZ

The ideal candidate is detail-oriented, discreet, and experienced in supporting attorneys or executive leadership in a fast-paced, regulated environment. Position Summary: The Executive/Legal Assistant provides administrative and legal support to Mint Cannabis’s in-house legal team.

Belcan

Phoenix, AZ

Record Keeping & Data Management:o Maintain filing and records management systemso Scan and electronically manage equipment calibration, PM records, training records, and inspection documentation.o Job Title: Administrative Assistant ILocation: Phoenix, AZZip Code: 85040Duration:12 MonthsPay Rate: $21/hrKeyword's: #Phoenixjobs; #Administrativejobs.

Work Rocket

Phoenix, AZ

This role will support various administrative functions to ensure smooth daily operations and efficient workflow across departments. Familiarity with administrative processes in construction, logistics, or similar industries (a plus, but not required).

Arizona Supreme Court

Phoenix, AZ

This position requires working knowledge of contracts, agreements, procurement, budgetary and/or accounting procedures; skills in MS Word, Excel, PowerPoint, Outlook, and productivity software with proficiency in open-source content management software; and the ability to work with confidential materials in a discreet manner, monitor deadlines and provide appropriate follow-up. This position is responsible for performing advanced administrative work associated with the Information Technology Division, including providing daily support functions for several ITD Managers and staff, and acting as a point contact for the Information Technology Division.

Apidel Technologies

Phoenix, AZ

Manage the Office of Grants Managements SharePoint site, being responsible routine updates to web pages, file structure/organization, naming conventions, and archiving. Coordinate in-state and out-of-state travel for supervisors and managers in collaboration with the MCDPH Travel Coordinator by serving as the Office's Travel Liaison.

Sunland Asphalt

Phoenix, AZ

This position requires the ability to communicate verbally with others on site, in person and over the telephone, ability to read printed materials, signs and directions, stamina to maintain attention despite interruptions. Serves as a safety ambassador by complying with federal, state, and local laws, as well as Company safety policy, enforces safe work practices, and proactively identifies and remedies worksite hazards.

Addison Group

$25 - $30

Tempe, AZ

This role requires excellent communication skills, a professional demeanor, and the ability to juggle multiple tasks efficiently in a fast-paced setting. We’re seeking an organized and personable Administrative Assistant to manage front desk operations and support various administrative functions within the office.

Universal Engineering Sciences

Phoenix, Arizona

Who We Are: At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department.

Grand Canyon Education

Phoenix, AZ

Grand Canyon Education (GCE) is seeking an Administrative Assistant to support the mission of Grand Canyon University through GCE's Student Contact Center. Therefore, all applicants must meet the following eligibility requirements to be considered for student employment: Enrolled at GCU as a full-time student in a Bachelors program or Masters program.

Guidepost Montessori

Scottsdale, AZ

Guidepost Montessori is a growing network of over 100 Montessori schools across the U.S. and Asia, serving children ages 0-6 in our Nido, Toddler, and Children's House programs. This role is a great opportunity for someone who loves working with children, communicating with parents, and helping to keep daily school operations running smoothly.

Addison Group

$38.46 - $43.26

Phoenix, Arizona

Proficient in Microsoft Office Suite (Word, Outlook, PowerPoint), DocuSign, Adobe, Kofax, document management systems (iManage), and time entry software. Excellent verbal and written communication skills; exceptional command of English, including spelling, grammar, and punctuation.

Cerebrocare

Phoenix, AZ

This role is critical to delivering an exceptional patient experience by managing front desk operations, coordinating appointments, handling patient inquiries, and supporting smooth daily clinic workflow in a neurology setting. Schedule, confirm, reschedule, and cancel appointments for providers and diagnostic services.

Outlets North Phoenix

Phoenix, AZ

We embrace and encourage our employees' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status and other characteristics that make our employees unique. Maintain appropriate inventory of all supplies necessary for the efficient functioning of the management office, including kitchen/break room supplies (coffee).

Enpro Industries, Inc.

Tempe, AZ

company focused on critical applications across many end-markets, including semiconductor, industrial process, commercial vehicle, sustainable power generation, aerospace, food and pharma, photonics and. (non-weather related), extreme cold and heat (non-weather related), working near moving mechanical parts or equipment.

Western Milling

Buckeye, AZ

Assist with administrative tasks related to special projects, such as customer mailings, flyer creation and mailing, etc. Open and distribute incoming mail and prepare outgoing mail including UPS/FedEx mailings.

H&R Block

PHOENIX, Arizona

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

Marcus & Millichap

Phoenix, AZ

United Integrated Services (USA) Corp.

Phoenix, AZ

Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination. Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc.

Source of Hope

Goodyear, AZ

The Administrative Assistant plays a vital role in supporting daily operations, ensuring compliance, maintaining documentation, and assisting leadership within our Home and Community-Based Services program. Our Home and Community-Based Services program provides the necessary support for individuals to remain in their own homes and actively participate in work and community activities.

Kimley-Horn

Phoenix, Arizona

Help Desk communication: facilitate daily communication, coordinate responses, escalate/resolve issues associated with general AMEX and travel questions . We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!