Finance & Operations Manager

Finance & Operations Manager Job Description May 2026 ABOUT THE CLIMATE REGISTRY The Climate Registry (TCR) is a nonprofit organization bac ked by U.S. and Canadian subnational jurisdictions, with nearly 20 years of experienc e helping corporations, governments, nonprofits, and universities measure and manage their em issions, report credible data, and demonstrate climate leadership. TCR provides tools, guidan ce, and support for third-party verification and assurance to help organizations meet tod ay's disclosure requirements and build trusted public records. ABOUT THE ROLE The Finance & Operations Manager is a dual-function role responsible for maintaining the organization's financial health while keeping day-to-day ope rations running smoothly. This position manages a $2M+ annual budget across multiple rev enue streams - including membership, events, grants, and contracts - while simult aneously overseeing office operations, technology systems, payroll, HR administration , and vendor/contractor management. If you are the right person for this role, you will bring both analytical precision and operational agility: detail-oriented enough to close clean bo oks every month, and hands-on enough to solve a facility issue or onboard a new contra ctor without missing a beat. This position follows a hybrid work model, providing remote work flexibility with a requirement of at least one in-office day per week. The employee is also ex pected to participate in weekly staff meetings held in a hybrid format. Function Allocation Focus Finance Management 50% Accounting, budgeting, grants, finance, audit & tax Operations & Administration 30% Office, technology, vendor & contractor management Payroll 10% Payroll processing, coding, and recordkeeping HR Support 10% Onboarding, offboarding, compliance, staff admin Finance (50%) 600 Wilshire Boulevard, Suite 202 · Los Angeles, CA 900 71 · phone 866-523-0764 www.theclimateregistry.org Day-to-Day Accounting • Manage all accounts receivable, accounts payable, and daily transactions using QuickBooks • Ensure all financial activity is recorded accurately and o n time • Process and track employee expense reimbursements t hrough Expensify • Record and categorize event income and expenses in Q uickBooks, capturing direct costs and staff time allocations • Maintain QuickBooks organization, including class tracking, bill pay, and budget settings Monthly Financial Management • Close the books each month - reconcile accounts, rev iew transactions, and produce clean monthly financial reports • Track cash flow closely so the organization always know s its financial position • Meet weekly with program managers to align financial tra cking with program activity • Lead monthly Finance Committee meetings to review repo rts and discuss financial performance; Budgeting & Forecasting • Build the annual operating budget each year with the E xecutive Director and the Board of Directors, including an update mid-year as needed • Monitor actual spending and income monthly; flag and ex plain variances • Keep financial forecasts current throughout the year , especially during tight cash flow periods • Build and manage budgets for grants, contracts, and events - including first-time events without historical data • Adjust contract budgets as project needs and delivera bles shift Grants & Contracts Finance • Build grant budgets during the application process and manage spending throughout each grant period • Prepare financial reports for funders at the close of each grant cycle • Track staff and contractor time allocations across gr ants, contracts, and events - maintaining accurate hourly rates for reporting and comp liance • Ensure grant and contract spending remains within app roved budgets and complies with funder requirements Membership & Systems • Responsibility for membership collections in collaboration wit h the Registry Services team, invoicing through Wild Apricot, and keeping QuickBook s in sync • Coordinate the annual membership renewal process, inclu ding pricing updates, billing, and renewal communications • Oversee vendor relationships for financial system integr ations, including the Wild Apricot and QuickBooks data sync Audit & Tax • Manage the full annual audit cycle - prepare financial st atements, respond to auditor requests, and meet the February submission deadline with audit closure by March 600 Wilshire Boulevard, Suite 202 · Los Angeles, CA 900 71 · phone 866-523-0764 www.theclimateregistry.org • Oversee 1099 preparation and filing in January • Prepare and submit all tax documents by April for the 990 filing due in May • Manage the relationship with the organization's externa l audit and tax firm Operations & Administration (30%) Office & Facilities • Keep the office running day to day - manage supplies, logistics, and ensure the space is functional and welcoming • Manage building access, safety training, and facility req uests for staff and the organization's sublease partner • Track and manage office equipment and ensure staff have what they need • Lead office relocation projects if and when needed, inc luding space selection, lease negotiation, and physical move coordination Technology & Systems • Manage all software subscriptions and ensure staff ha ve appropriate system access • Set up and enforce company-wide password managemen t and multi-factor authentication (MFA) for all staff and contractors • Coordinate with vendors on technology projects such a s syncing the member database with Salesforce • Research and implement new tools when needed, and tr ain staff on how to use them Contractor & Vendor Management • Handle the full contractor process - draft contracts , obtain signatures, track renewals, and coordinate onboarding • Use Adobe e-signature for all contractor documents a nd maintain a clean, organized process • Review time tracking submissions from contractors and staff for accuracy • Recognize contractors for birthdays and work anniver saries and maintain clear policies for long-term contractors Compliance & Security • Schedule and track compliance trainings for all staff an d contractors • Roll out and enforce the organization's cybersecurity policy • Manage organizational insurance policies and handle certif icate of insurance (COI) requests as needed Grants & Contracts Tracking • Track grant and contract deadlines and reporting cale ndars to ensure nothing falls through the cracks • Keep grant and contract files organized and up to da te on the shared workspace Events Support • Serve as the operational point of contact on event d ays - solve problems in real time • Coordinate AV vendors, manage technical setup, and s upport presenter and workshop logistics • Manage volunteer and staff assignments for event-da y operations Board of Directors Support 600 Wilshire Boulevard, Suite 202 · Los Angeles, CA 900 71 · phone 866-523-0764 www.theclimateregistry.org • Coordinate quarterly Board meetings - scheduling, logist ics, and materials preparation • Prepare Board Books and record official meeting minute s Staff & Culture • Run the staff recognition program - birthdays, work anniversaries, and milestone moments • Plan and coordinate staff engagement events through out the year • Help build a workplace culture where people feel seen, s upported, and informed Payroll (10%) • Process and manage payroll accurately and on time • Coordinate with finance to ensure proper coding and r ecordkeeping for all payroll transactions • Track and manage paid time off balances and payroll-re lated employee records • Handle final pay processing during employee offboarding HR Support (10%) • Serve as the primary point of contact for day-to-da y HR questions and staff needs • Manage the employee onboarding process - from offer letter to first-day setup - ensuring new hires have system access, equipment, and orientation materials • Track and maintain employee records, HR documentation , and ensure records are organized and compliant • Support performance review cycles, maintaining timelines and ensuring managers have the tools they need • Coordinate employee offboarding, including system acces s removal and equipment return • Schedule and monitor compliance trainings for all staff What We're Looking For • 5-7 years of experience spanning finance/accounting A ND operations or administration; nonprofit experience strongly preferred • Proficiency in QuickBooks is required; experience with Wild Apricot, Expensify, Salesforce, Adobe Sign, and Excel is a strong plus • Experience managing budgets across multiple funding sou rces including grants, contracts, membership, and events • Familiarity with nonprofit financial requirements including 99 0 filings, annual audits, and funder financial reporting • Experience processing payroll and supporting HR functio ns in a small to mid-size organization • Comfortable presenting financial information clearly to no n-finance audiences including board members and program staff • Strong attention to detail with the ability to manage mu ltiple deadlines simultaneously without things slipping • A problem-solver who can build new processes, not just follow existing ones • Bachelor of Science in a relevant field of Finance or Ma nagement • CPA or nonprofit finance certification is a plus but not required What Success Looks Like 600 Wilshire Boulevard, Suite 202 · Los Angeles, CA 900 71 · phone 866-523-0764 www.theclimateregistry.org The books are always current and accurate. Audits clos e on time. Funders get clean reports. Leadership always knows where the organization stands f inancially. Budgets are built thoughtfully and monitored consistently. The office runs smoothly, staff have what they need, contractors are onboarded cleanly, compliance boxes are checked, payroll goes out without issues, and the board is well-supported. When something unexpected comes up - a new contract, a cash flow crunch, a new funder requiremen t, or a facilities issue - you can handle it effectively and efficiently. Compensation TCR offers competitive compensation based on a structu red pay scale, along with a comprehensive benefits package including health and denta l insurance and retirement savings options. Salary details will be shared early in the interview process APPLICATION PROCESS The position is available immediately and located in Los Angele s County. Interested candidates should email a cover letter and re sume to hr@theclimateregistry.org with the subject line "Search: Finance & Operations Manager". Applications without a cover letter will not be considered. All complete applications will be reviewed and considered in th e order they are received. Interviews will be conducted virtually and in person. No tr avel or relocation assistance is available. Once the position is filled, this posting will be removed from TCR's website [https://theclimateregistry.org/about/#careers], and t he application window will be closed. Please check our website to confirm its status. Due to the volume of responses received, we are unable to respond to all applicants individually. If you do not hear from us within two weeks of submitt ing your application, it means that we have not shortlisted your application. We wish you the be st of luck in your employment search. Equal Opportunity Employer We are an equal opportunity employer committed to building a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religio n, sex, sexual orientation, gender identity or expression, national origin, age, disability, vete ran status, marital status, or any other protected characteristic under applicable federal, state, or local law, including the California Fair Employment and Housing Act (FEHA). We encourage applica nts of all backgrounds to apply. 600 Wilshire Boulevard, Suite 202 · Los Angeles, CA 900 71 · phone 866-523-0764 www.theclimateregistry.org