81 Results for

Administrative Assistant Jobs in Madison, WI

Jobs

Madison, WI

$23–$24 / hour
Full time

p tabindex="0">Extension is seeking an Office Assistant for a contract-to-hire opportunity with one of our premier clients located in Madison, WI.

5 days ago

This position plays a key role in supporting curriculum initiatives, budget management, reporting requirements, enrollment coordination, department communications, and special projects while maintaining a high level of professionalism, confidentiality, and customer service. The Administrative Assistant to Assistant Superintendent of Learning provides high-level administrative, operational, and organizational support to the Assistant Superintendent of Learning and the Learning department.

30+ days ago

Madison, WI

If you excel at managing complex schedules, coordinating high-level meetings, handling confidential information with discretion, and keeping executives operating at their best, this is a great opportunity to make a meaningful impact. We're looking for a highly organized, proactive Executive Administrative Assistant who thrives in a fast-paced environment supporting senior leadership.

Today

Madison, WI

Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time.

We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following:

U.S.

1 day ago

Madison, Wisconsin

This Administrative assistant will also be in charge of sending and receiving correspondences as well as carry out administrative duties such as on-boarding of new employees, filing, typing, copying, binding, scanning, maintain a filing system, ordering of office supplies, provide general support to visitors, handle multiple projects, handle sensitive information in a confidential manner, resolve administrative problems in a timely manner, ect; Any other clerical duties set forth by the reporting manager. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

20 days ago

Madison, WI

This position is a high level administrative assistant position that provides financial and secretarial leadership which will support the District Office administration. The School District of Jefferson is accepting applications for an Administrative Assistant III - Bookkeeper in the District Office.

30+ days ago

Madison, WI

This is an exciting opportunity to join our growing organization in offering exceptional care to seniors in a warm and caring environment. As a smaller company, we cater to our resident's needs and take pride in providing an employee friendly work environment.

Today

Madison, WI

$44,701–$72,654 / year

The Administrative Assistant provides specialized technical and administrative support to probation officers in a wide range of areas, including proofreading and editing documents, assisting with conducting investigations, compiling criminal histories, maintaining case files and documents in the office's automation tracking program, and other similar duties. Location Madison, WI Opening and Closing Dates 06/18/2026 - 07/17/2026 Appointment Type Permanent Classification Level/Grade CL 23 - CL 24 Salary $44,701 - $72,654 Link to Court Careers Information https://www.wiwp.uscourts.gov/career-opportunities

12 days ago

This position plays an essential role in supporting the day-to-day operations of the school office while maintaining positive relationships with students, families, staff, and the community. The successful candidate will provide confidential administrative support to the Principal, assist with student records, coordinate office operations, and contribute to a welcoming and efficient school environment.

13 days ago

Madison, WI

Working closely with our Administrative Assistant, Clubhouse Manager, and General Manager, this individual will help support daily club operations while serving as a welcoming and professional presence at the club's front desk during evening dining hours.

Nakoma Golf Club is seeking an organized, energetic, and service-oriented Administrative Assistant to join our team.

Today

Baraboo, WI

Full time

li style="line-height:normal">Providing administrative support to REMS team including correspondence, coordinating appointments, handling office mail, scanning and assembling documents, etc,

Assisting tenants and property owners with requested information, delivery of documents and payments, and general inquiries. We manage properties across Wisconsin including Door Country, Fort Atkinson, Mauston, Marshfield, Portage, Reedsburg, Sun Prairie, Tomah, Wausau, Wisconsin Dells-Lake Delton, and our corporate headquarters in Baraboo.

20 days ago

Madison, WI

Process interoffice memos, letters, transmittals, labels, contracts, forms, BODs, Concept Reports, meeting notes, etc., from verbal communication, email, handwritten notes, dictation, or transcription.

Financial health and wellness benefits - retirement savings plan; fiduciary advisor; identity theft plan; Section 125 flexible benefits; income protection – life insurance, short-term disability, long-term disability; Employee Assistance Program (EAP) .

1 day ago

Madison, WI

Employee may be called upon to perform any or all of the following functions: Prepare transmittal package to be distributed to clients which includes: typing transmittal letters, managing drawing lists, following up with reminders. Responsible for monthly departmental credit card logs/expense reports; distribute to teams, compile and check validity of information submitted, collect backup documents.

14 days ago

This position works directly with the high school principal and Athletic Director, and collaborates daily with the high school counselor, other administrators, administrative assistants, and secretaries in the District.

The Waterloo School District has a vacancy for a full-time high school administrative assistant.

24 days ago

Handles daily and routine office procedures which includes; reports, filing, scheduling, projects, first aid, medication administration, and office receptionist duties. The Hayward Community School District is accepting applications for the position of MIDDLE SCHOOL AIDE/ADMINISTRATIVE ASSISTANT, position will be open until filled.

27 days ago

Madison, Wisconsin

p>If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site or contact us at .

Act as the department RCP (Requestor Contact Person for Sourcing and Supply Management), including entering orders into FSA, desktop receiving, and approving invoices as required.

30+ days ago

Janesville, WI

DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings, who is looking to provide administrative support to a Team while making a difference in the lives of our patients and their families dealing with end-stage renal failure or chronic kidney disease. DaVita provides the opportunities for support for you and your family with family resources, EAP counseling sessions, access to Headspace, backup child, elder care, maternity/paternity leave, pet insurance and so much more!

19 days ago

Jefferson, WI

Performs administrative tasks in the ADRC, including but not limited to developing, organizing, and maintaining filing systems for electronic, hard copy, and scanned documents; scheduling appointments; updating forms and brochures with current information; tracking ADRC calls in database and extracting data in report format. Jefferson County Human Services department strives to make sure all citizens have the opportunity to access effective and comprehensive human services in an integrated and efficient manner, in order to enhance the quality of life for individuals and families living in Jefferson County.

Today

Madison, WI

This role provides administrative and operational support to our statewide relocation department and helps ensure a smooth experience for agents, clients, and internal teams. The right candidate will be comfortable managing multiple priorities, communicating with a variety of people, and helping keep department operations running smoothly.

Today

Jefferson, WI

Job Summary: The Lead Administrative Assistant serves as a key member of the school leadership team, providing exceptional organizational, operational, and administrative support to ensure the efficient functioning of the school. The Lead Administrative Assistant works collaboratively with administration and staff to coordinate school operations, maintain accurate records, support communication efforts, and ensure compliance with district and state requirements.

13 days ago

Madison, WI

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Perform computer tasks using Google Suite, Microsoft Office Suite, InDesign, SEEDS Special Education programming, Skyward Education software, general office equipment, electronic communication, and website management.

The School District of La Crosse is accepting applications for a 1.0 FTE - 40 hours per week, 12 months per year, Administrative Assistant to the Office of Special Education in the Instructional Office located in Central High School.

30+ days ago

GENERAL FUNCTION: Assist the Principal/Director of Pupil Services or their designee in all school office functions including, but not limited to, serve and support students, families, staff, and guests; prepare building and principal/program reports; schedule and post meetings; work cooperatively with other secretaries/administrative assistants; handling money; public relations; maintain student records and reports, and correspondence. ESSENTIAL FUNCTIONS: Greet all parents, students and guests in a friendly manner and assist, whenever possible, by handling questions personally or referring the to the appropriate person.

30+ days ago

Work schedule begins approximately three weeks prior to the start of school and ends approximately one week after school ends. The administrative assistant ensures the smooth and efficient operation of the school office.

30+ days ago

The School District of Bloomer is seeking a dynamic, versatile individual to join us as a full-time, school-year employee to fill the position of floating Elementary/Middle/District Administrative Assistant. Exceptional communication skills are essential for interacting daily with students, staff, parents, and community members.

28 days ago

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Collects data using word processing and spreadsheet programs and databases including but not limited to Infinite Campus, Excel, Word, Skyward, Publisher, and Power Point.

Requirements of Essential Functions:

Occasional (1-33%) bending, pushing, pulling, lifting, walking, squatting, reaching and stair climbing in order to perform essential job functions.

7 days ago

Stoughton, WI

p>Qualifications include:

High School diploma or equivalent and two years of responsible administrative experience including customer service, public contact, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
Records and types a variety of reports, memos and other correspondence, interdepartmental reports, annual reports and other financial data as assigned.

Today

Jefferson, WI

Wyandotte Public Schools is seeking an Administrative Assistant, Class B to support students and school operations at Jefferson Elementary School. This position is a part of the Wyandotte Education Administrative Assistants Association (WEAAA) unit.

19 days ago

Madison, WI

Administrative Assistant for Health Services and Personal Counseling Services - Edgewood University.

30+ days ago

Madison, WI

$22.51–$26.30 / hour

Madison College offers degrees, diplomas, apprenticeships and certificates in Architecture & Engineering; Arts, Design & Humanities; Business; Construction, Manufacturing & Maintenance; Culinary, Hospitality & Fitness; Education & Social Services; Health Sciences; Information Technology; Law, Protective & Human Services; Science, Math & Natural Resources; and Transportation.

Assists with operational processes by supporting compliance activities, maintaining systems, facilitating communications and assisting with general supervision and scheduling of student employees to ensure effective unit operations.

Today

Madison, WI

Act as the department RCP (Requestor Contact Person for Sourcing and Supply Management), including entering orders into FSA, desktop receiving, and approving invoices as required. Labcorp is a global leader in diagnostic testing and drug development solutions, helping healthcare providers, researchers, and patients make informed decisions that advance care.

30+ days ago

Baraboo, WI

p>Questions regarding Title IX may be referred to the School District of Baraboo's Title IX Coordinator: School District of Baraboo Director of Student Services; 423 Linn Street; Baraboo, WI 53913; Phone: (608) 355-3950, x1530; Email: SEPSDIR@barabooschools.net. Madison Street, Suite 1475; Chicago, IL 60661; Phone: (312) 730-1560; FAX: (312) 730-1576; TDD: (877) 521-2172; Email: OCR.Chicago@ed.gov.

7 days ago

Madison, WI

p>• Assist with tracking and monitoring state and federal grant funds • Maintain accurate records of grant budgets, expenditures, and balances • Lead the preparation and submission of monthly reimbursement claims through WISEgrants to the Wisconsin Department of Public Instruction (DPI) as a core responsibility of this position • Monitor claim deadlines and cash flow timing to ensure timely reimbursement and proper fund management • Work collaboratively with the Business Office to verify claims, reconcile expenditures, and ensure alignment between grant records and district financial systems • Maintain thorough supporting documentation and reconcile claims with budget and expenditure records • Support grant applications, amendments, and required reporting through WISEgrants and DPI systems • Prepare financial reports and assist with reconciliation processes • Ensure compliance with grant requirements and deadlines.

Position Purpose:

This position supports the operational and instructional goals of the Teaching and Learning Department by ensuring efficient administrative operations, accurate financial and grant tracking, timely submission of monthly grant claims, and proper management of instructional resources and inventory.

30+ days ago

Assist with communication and documentation for required special education meetings, including IEP meetings, evaluation/re-evaluation meetings, parent notices, consent forms, placement offers, and related correspondence. Support the proper and timely completion of required state and federal reports, including reports related to students with disabilities, enrollment, special education funding, and other Student Services requirements.

27 days ago

Madison, WI

$23–$25 / hour

We're looking for someone who naturally aligns with our culture and values: Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks.

30+ days ago

Madison, WI

14 days ago

Madison, WI

Responsibilities: • Have excellent attention to detail and high-level accuracy • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities • Excellent verbal and written communication skills • Assist with inputting listings in the MLS • Manage all paperwork in the office • Purchase office supplies as needed • Assist in planning office events (happy hours/team outings) • Manage front desk Receptionist duties such as faxing, sorting mail, and greeting clients in a professional manner • Prepare the office area by making it tidy for visitors and make sure all office supplies are stocked Qualifications: • Real estate experience is a plus, but not necessary • If you enjoy working with a fun, fast-paced company and have a warm, friendly attitude, we want to work with you!

• Have excellent attention to detail and high-level accuracy • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities • Excellent verbal and written communication skills • Assist with inputting listings in the MLS • Manage all paperwork in the office • Purchase office supplies as needed • Assist in planning office events (happy hours/team outings) • Manage front desk Receptionist duties such as faxing, sorting mail, and greeting clients in a professional manner • Prepare the office area by making it tidy for visitors and make sure all office supplies are stocked .

30+ days ago

Janesville, Wisconsin

Qualifications:

High school diploma or equivalent and two years of further education in Human Resource Management, Business Administration, Communication, or Public Relations and two years of equivalent work experience OR four years of equivalent work experience. The ideal candidate is professional and diplomatic in dealing with internal and external contacts, organized and can balance multiple projects and priorities at the same time, and maintains a positive work atmosphere.

30 days ago

Madison, Wisconsin

In addition, this position is bonus eligible.

Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Join our Talent Community to stay updated on the latest news and opportunities at Exact Sciences.

9 days ago

Fort Atkinson, WI

By submitting your application, you authorize Elite Staffing, Inc. to contact you using the contact information you have provided for employment-related activities via any method, including SMS, email, and phone calls, including through the use of automated technology, AI generative voice, and pre-recorded and/or artificial voice messages. For accommodations or to opt out of AI-assisted communication, you may unsubscribe from any SMS message and/or inform the AI technology of your request to opt out of AI-assisted communications.

30+ days ago

As the literal and figurative central person of the high school office, this individual must foster an inclusive, high-performing culture of growth and community for our approximately 800 students, their families, and our staff. This dual-role position provides confidential, high-level administrative support to the principal while managing the high school's building budget, student activity accounts, and financial procedures.

15 days ago

Madison, WI

We take great pride in being a Triple- A school by giving our students the opportunity to explore academic, athletic, and art offerings in a smaller and much more personalized setting than a high school of 1000+ students. Coordinates online enrollment by creating learner accounts, processing course requests, and managing other course tasks for district learners enrolled in online courses.

30+ days ago

Job Summary: This position serves as the primary assistant to the elementary school principal, handles all building financial matters, and serves to communicate important school information to children, staff, families, and community members. Handles daily work pressures and problem solving, requiring constant attention to a volume of work which must be completed within a limited period of time.

6 days ago

Madison, WI

p>Position Summary:

The Academic Office Administrative Assistant provides essential administrative support to the Chief Academic Officer, the Assistant Dean of Academics, and the academic office operations at St. John's Northwestern Academy.

Demonstrated proficiency with Google Education Suite and/or Microsoft Office Suite and student information systems (SIS); experience with platforms such as Veracross, Blackbaud, PowerSchool, or similar is preferred.

28 days ago

Beaver Dam, WI

$19.83–$21.02 / hour

Know, understand and follow applicable safety policies and procedures, including but not limited to: proper lifting techniques, awareness of eye strain, use of proper wrist support when keyboarding for extended periods of time and office ergonomics. Position Summary: Assist the Director of Student Services by providing administrative support while meeting all legal requirements in regards to special education law and services.

27 days ago

Madison, WI

Responds to a wide variety of calls, concerns and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel. Our relentless pursuit of excellence culminates in exceptional academic achievement and engaging experiences aligned with student passions and pathways.

30+ days ago

Madison, WI

p>Under general supervision, performs responsible clerical, typing, word processing, and office support work requiring individual judgment, initiative, and specialized knowledge in carrying out established procedures, and performs related duties as required.

Manages a relatively simple set of school financial accounts, orders office supplies; initiates work orders and repair orders for office equipment.

30+ days ago

Madison, WI

p>Job responsibilities include processing special education-related paperwork, phoning parents to set up meetings, using the student information system, translations, and answering phones.

Marathon County Special Education is seeking a Special Education Administrative Assistant for the Abbotsford School District.

30+ days ago

Madison, WI

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Mail Processing & Intake: Manage all incoming mail at the District Office, including opening, sorting, and dispersing correspondence and packages to the appropriate departments or staff members.

Office Organization: Keep the office area clean and organized, ensuring that paperwork is filed correctly and that office space is conducive to productivity.

30+ days ago

Madison, WI

The schedule for this position is primarily during the school year, with 1 week after the end of the year, and 2 weeks prior to the start of school.

The Germantown School District is looking for an part-time Administrative Assistant at MacArthur Elementary School.

28 days ago

Janesville, WI

We own or manage over a dozen communities in Wisconsin and beyond, offering independent senior housing, assisted living and memory care, skilled nursing and rehabilitation, low-income senior housing, home health and hospice services via Commonheart , management support and consulting. The ideal candidate will excel at creating positive first impressions, maintaining effective communication, and delivering high-quality customer service to residents, families, and guests.

Today

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Administrative Assistant Jobs in Madison, WI

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Administrative Assistant to Assistant Superintendent of Learning Wisconsin Association of School Personnel Administrators

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Administrative Assistant II Jefferson County

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Administrative Assistant (Lead) Wisconsin Association of School Personnel Administrators

Administrative Assistant to the Office of Special Education Wisconsin Association of School Personnel Administrators

High School Administrative Assistant (Part Time- 9 Month) Wisconsin Association of School Personnel Administrators

Administrative Assistant to the Principal Wisconsin Association of School Personnel Administrators

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Administrative Assistant for Health Services and Personal Counseling Services Edgewood College

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