Office Manager

Location: Madison, WI Area
Job Type: Full-Time, Direct Hire
Pay: $45,000 - $50,000 annually

Why This Opportunity Stands Out

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• Join a growing, locally owned company where your contributions are visible and valued.
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• Work directly with leadership in a trusted role that combines executive support, office management, and operational coordination.
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• Enjoy a diverse position with responsibilities that span administration, scheduling, customer communication, and business operations.
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• Be the central hub that helps keep projects, processes, and daily activities running smoothly.
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• Gain exposure to multiple areas of the business, including purchasing, accounting support, and project coordination.
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• Collaborative team environment that values initiative, professionalism, and strong organizational skills.
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• Stable, full-time opportunity with competitive compensation and benefits.
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Key Responsibilities

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• Provide administrative and executive support to company leadership, including calendar management, meeting coordination, and correspondence.
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• Serve as a primary point of contact for incoming calls, emails, visitors, customers, vendors, and business partners.
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• Coordinate schedules, project timelines, and communication between internal teams and external stakeholders.
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• Prepare reports, presentations, business documents, and other materials to support leadership and operations.
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• Maintain organized records, project documentation, office files, and business systems.
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• Assist with purchasing, invoice processing, vendor communication, and other office management responsibilities.
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• Support special projects and help identify opportunities to improve administrative and operational efficiency.
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Qualifications

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• 2+ years of experience in an Executive Assistant, Office Manager, Administrative Coordinator, or similar support role.
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• Strong organizational and multitasking skills with exceptional attention to detail.
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• Excellent written and verbal communication skills.
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• Ability to manage confidential information with discretion and professionalism.
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• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
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• Self-motivated, resourceful, and comfortable working in a fast-paced environment with changing priorities.
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Keywords: Office Manager, Executive Assistant, Administrative Coordinator, Office Administrator, Administrative Assistant, Executive Coordinator, Operations Coordinator, Office Support, Business Coordinator, Project Coordinator, Executive Support, Customer Service Coordinator #INSEP2026