Administrative Skills, Applicant Tracking System, Beauty Industry, Billing, Calendar Management, Candidate Screening, Communication Skills, Consumer Packaged Goods, Customer Relationship Management (CRM), Customer Relationship Management (CRM) Systems, Customer Support/Service, Detail Oriented, Event Management, Executive Assistant Skills , Executive Recruiting, Expense Tracking, Follow Through, Google Apps, LinkedIn, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Plan Meetings, Podcasting, Presentation/Verbal Skills, Project/Program Coordination, Research Skills, Team Player, Thought Leadership, Writing Skills
About Kalon Executive Search & Staffing
Kalon Executive Search & Staffing is a specialized boutique firm focused on the nutraceutical, wellness, functional foods, CPG, and health & beauty industries. We partner with innovative, science-backed companies to place high-caliber talent across C-suite, VP, Director, and specialized roles. Known for our white-glove service, culture-fit focus, and speed-to-hire, we pride ourselves on building meaningful relationships and contributing to a thriving wellness community through events, thought leadership, and genuine support forour clients and candidates.
*** This person would be remote but located in San Diego California
Role Overview
We are seeking a reliable, organized, and proactive Part-Time Administrative Assistant to support the CEO and provide essential entry-level recruitment support to the team for a 2–3-month period. This is a versatile role ideal for someone who thrives in a fast-paced, small-team environment and is passionate about the wellness industry. You will help keep operations running smoothly while gaining exposure to executive recruiting. This role could morph into a full time recruiter position for the right candidate.
Key Responsibilities
Administrative Support to the CEO (Primary Focus)
- Manage the CEO's calendar, schedule meetings, and coordinate appointments
- Handle email correspondence, draft professional responses, and maintain follow-up systems
- Assist with event coordination, and expense tracking
- Prepare documents, presentations, invoices, service agreements, and client communications
- Support Leading for Wellness (LFW) events, podcast activities, and community initiatives
- Manage general office administration and light project coordination
Entry-Level Recruitment Support
- Assist with sourcing and screening resumes for entry-level and junior roles
- Schedule candidate interviews and coordinate logistics
- Maintain and update the candidate database/CRM
- Conduct basic candidate research and LinkedIn searches
- Help prepare candidate profiles and resumes
- Support team with administrative aspects of the full-cycle recruiting process
Qualifications & Requirements
- 2+ years of administrative experience (recruiting or staffing experience is a strong plus)
- Highly organized with excellent attention to detail and follow-through
- Strong written and verbal communication skills; professional, warm, and polished tone
- Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Google Workspace, and calendar management tools
- Familiarity with LinkedIn, applicant tracking systems (ATS), or CRM tools is a plus
- Genuine interest in the wellness, nutraceutical, or CPG industry preferred
- Ability to work independently while being a collaborative team player
- Discretion and high level of professionalism when handling sensitive information
What We Offer
- Flexible part-time schedule – remote working
- Exposure to executive recruiting, industry events, and thought leadership
- Supportive, values-driven team environment
- Competitive hourly rate commensurate with experience
- Meaningful impact on a growing boutique firm that truly cares about culture, relationships, and elevating the wellness industry
If you are a detail-oriented professional who enjoys supporting leaders and contributing to a positive, wellness-oriented workplace, we would love to hear from you!
Compensation: $20.00/hour
If this sounds like the position you have been waiting for, please apply using the online application or the link below - all inquiries are strictly confidential. Our focus is to assist you to make your best next career move, and we will not use your information for any other purpose.
Kalon Executive Search is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
www.kalonsearch.com