Sign upLog in
Administration Jobs

Sr. Administrative Assistant

Suddath Van Lines

Jacksonville, FL

Apply
JOB DETAILS
SKILLS
Administrative Skills, Artificial Intelligence (AI), Billing, Board Meeting, Calendar Management, Catering Services, Communication Skills, Computer Skills, Concrete, Credit Cards, Desktop PC, Detail Oriented, Diversity, Establish Priorities, Event Management, Executive Assistant Skills , Follow Through, Laptop PC, Leadership, Logistics, Logistics Management, Manual Dexterity, Mathematics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Windows Operating System, Microsoft Word, Multitasking, Office Management, On Site Support, Onboarding, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Reconciliation, Reimbursement, Relocation Services, Reporting Skills, Time Management, Transportation and Logistics, Travel Planning, Tuition Reimbursement, Warehousing, Writing Skills
LOCATION
Jacksonville, FL
POSTED
Today
Why Choose Suddath to "Move" your Career to the Next Level?

At Suddath, you can be part of something special and inclusive! Join a team that has a 100+ year reputation for excellence as an innovative, growing and financially stable company that is dedicated to promoting a culture thatthrives on inclusion and diversity. From numerous awards to being recognized as one of the best places to work, Suddath offers a caring, family environment while providing relocation and logistics services to people and companies all around the world.

What We Offer!
  • A competitive wage with a comprehensive benefits package, including a 401(k) plan with company matching
  • Weekly pay for hourly-paid employees. Biweekly pay for salaried employees.
  • Paid Time Off (PTO) and paid company holidays
  • A tuition reimbursement plan where employees are encouraged to continue their education and development
  • For more information on our benefit offerings, please visit and scroll down to view our employee benefits.
Position Summary

The Senior Administrative Assistant provides high level administrative, executive coordination, and organizational support to the President & CEO, the Chairman & Owner, and select members of the corporate leadership team at The Suddath Companies. This role supports a complex executive environment that requires exceptional discretion, sound judgment, adaptability, and attention to detail.

Essential Duties & Responsibilities

Executive Administrative Support
  • Provide day-to-day administrative support to senior executives, including calendar management, scheduling, and meeting coordination.
  • Manage complex and frequently changing calendars, proactively identifying conflicts, priorities, and dependencies.
  • Coordinate executive travel, including air, hotel, ground transportation, itineraries, and last-minute changes.
  • Prepare meeting logistics such as agendas, briefing materials, calendars, and action-item tracking, as requested.
  • Process executive expenses, reimbursements, invoices, credit-card reconciliations, and purchase requests.
  • Support onboarding logistics for incoming executives, including scheduling, office coordination, and administrative setup.
Office & Event Logistics Support
  • Support leadership meetings, board meetings, executive off-sites, and special events through logistical coordination (room set up, catering, schedules, materials).
  • Support employee engagement activities and leadership events, including scheduling, invitations, vendor coordination, and on-site support.
  • Assist with executive office operations, including visitor coordination, office management, and general administrative needs.
  • Track important dates, recurring commitments, and executive deliverables to ensure timely follow-through.
Education and Experience
  • Associate degree preferred or equivalent professional experience.
  • 3+ years of experience supporting senior executives in a fast-paced, high-volume environment (CEO or C-suite support strongly preferred).
  • Demonstrated experience handling confidential, sensitive, and time-critical information.
  • Strong organizational, time-management, and prioritization skills with close attention to detail.
  • Clear, professional written and verbal communication skills.
  • Ability to work independently, anticipate executive needs, and manage multiple priorities.
  • High emotional intelligence, discretion, and strong relationship-management skills.
  • Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) & AI tools.
Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of MS Office products. Experience working with Desktops/Laptops running Windows operating systems

Certificates and Licenses:

No certifications required

Supervisory Responsibilities:

This job has supervisory responsibilities

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

Working Conditions:
  • Cubicle working environment
  • Noise level in the work environment is usually moderate
Physical/Environmental Demands:

Activity:
  • Stand - Under 1/3 Time
  • Walk - Under 1/3 Time
  • Sit - Over 2/3 Time
  • Use hands to finger, handle, or feel - Over 2/3 Time
  • Reach with hands and arms - 1/3 to 2/3 Time
  • Climb or balance - None
  • Stoop, kneel, crouch or crawl - Under 1/3 Time
  • Talk or hear - over 1/3 to 2/3 time
  • Taste or smell - None
  • Other - None
Physical Activity Level:
  • The employee must occasionally lift and/or move up to 10 pounds.
  • While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
  • The employee is occasionally required to reach with hands and arms.
Manual Dexterity:
  • Manual dexterity sufficient to reach/handle items, works with the fingers, and perceives attributes of objects and materials.
Special Vision Requirements:
  • Specific vision abilities required by this job include close vision and ability to adjust focus.


The Suddath Companies is a multifaceted group of companies that specialize in worldwide corporate employee relocations, household moving, warehouse and logistics management and specialized transportation services.

The Suddath Companies provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

About the Company

S

Suddath Van Lines

Similar Job Searches

Administrative Analyst JobsAdministrative Associate JobsAdministrative Clerk JobsAdministrative Coordinator JobsAdministrative Director JobsAdministrative Officer JobsAdministrative Specialist JobsAdministrative Supervisor JobsAssistant Coordinator Jobs