Senior Administrative Coordinator II

Job Title

Senior Administrative Coordinator II

Agency

Texas A&M University

Department

Institute For A Disaster Resilient Texas

Proposed Minimum Salary

$43.00 hourly

Job Location

Houston, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

Who We Are

The Institute for a Disaster Resilient Texas (IDRT) at Texas A&M University brings together research, data, and collaboration to strengthen communities against natural hazards. Established to bridge the gap between science and decision-making, IDRT delivers cutting-edge analytics, tools, and evidence-based solutions that support state agencies, partners, and local communities in preparing for, responding to, and recovering from disasters. Through innovative research and a commitment to public impact, we help build a more resilient Texas for the long term. To learn more, visit https://idrt.tamu.edu

What we want

Senior Administrative Coordinator II works under direction and coordinates administrative support for the Institute For A Disaster Resilient Texas to include the exercise of discretion and independent judgement with respect to matters of significance. Supervises assigned staff.

What you need to know

Pay: $43.00 - $48.00 / hourly

Please Note: This position is grant funded; future employment may be contingent upon future funding.

Qualifications

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience
• Seven years of experience in office administration.

Preferred Qualifications

• Experience as a Senior Administrative Coordinator.

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Ability to organize work effectively and prioritize objectives with a high level of discretion and independent judgment and initiative.
• Strong interpersonal, planning, and organizational skills.
• Excellent verbal and written communication skills.

Responsibilities

Administrative Coordination

• Coordinates administrative support functions.
• Supervises assigned staff and determines work priorities.
• Develops and approves schedules and standards for achieving goals.
• Plans and executes administrative operations.
• Assists in the development of administrative processes and procedures.
• Analyzes internal processes and recommends procedural changes.
• Monitors compliance with policies and procedures.
• Plans and conducts meetings and training programs.

Support to Leadership

• Provides direct support to leadership staff.
• Uses initiative to relieve staff of routine tasks.
• Manages correspondence, calendar, and travel arrangements.
• Coordinates meetings, creates agendas, and takes minutes.
• Prepares presentations and communication materials.
• Serves as secondary coverage for front desk operations as needed.

Academic Program Administration

• Oversees records enrollment and retention for academic programs.
• Serves as an information resource for faculty, staff, and students.
• Assists with tracking and maintaining program expenses.
• Analyzes internal processes for improvements in program support.

Faculty Affairs Support

• Provides administrative support to faculty affairs operations.
• Manages correspondence and schedules meetings for the departmental leadership.
• Monitors compliance with policies and procedures related to faculty.
• Coordinates hiring and promotion processes in collaboration with departments.

Event Coordination

• Plans and oversees college-level events.
• Supports student engagement events and initiatives.
• Assists in the organization of special functions and projects.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

• Living Well, a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.