Sales Administrative Assistant

This position plays a key role in maintaining daily administrative processes, providing customer service support, and ensuring efficient communication throughout the office. Hands-on administrative role with a strong focus on paperwork, documentation, and office support.

We are seeking a dependable and team-oriented Sales Administrative Assistant / Receptionist to support a busy sales team and assist with front office operations. This position plays a key role in maintaining daily administrative processes, providing customer service support, and ensuring efficient communication throughout the office.

Key Responsibilities:

• Serve as a secondary receptionist, answering and directing incoming calls as needed
• Provide administrative support to the sales team, including updating order information and maintaining records
• Create and maintain job files, quote folders, and other documentation
• Assist with filing, copying, scanning, faxing, and general office organization
• Prepare correspondence, draft letters, and update Excel spreadsheets
• Distribute orders and documentation to various departments
• Allocate materials to jobs and assist with order tracking
• Monitor and replenish office supplies, including copier paper and common area needs
• Support sales representatives who do not have dedicated administrative assistance
• Assist with general office tasks and special projects as assigned

Qualifications:

• Previous administrative, sales support, receptionist, or customer service experience
• Strong communication and interpersonal skills
• Positive attitude with a willingness to assist where needed
• Basic to intermediate Microsoft Excel skills
• Ability to manage multiple tasks and work in a fast-paced environment
• Strong attention to detail and organizational skills

Additional Information:

• Temporary-to-hire opportunity with long-term potential
• Casual office environment
• Hands-on administrative role with a strong focus on paperwork, documentation, and office support
• Ideal for someone who enjoys supporting a team and contributing to daily office operations

HOUWD51