Project & Administrative Coordinator

Job Description

Project & Administrative Coordinator, $22-25/hour

Position Overview

We are seeking a highly organized and proactive Project & Administrative Coordinator to support day-to-day operations while assisting with project execution across teams. This role blends traditional administrative support with project coordination responsibilities, making it ideal for someone who thrives in a fast-paced, collaborative environment.

Key Responsibilities

• Coordinate and support multiple projects, tracking timelines, deliverables, and key milestones
• Assist in planning meetings, preparing agendas, and documenting action items
• Maintain project documentation, reports, and status updates
• Provide administrative support including calendar management, scheduling, and correspondence
• Collaborate with cross-functional teams to ensure project alignment and smooth execution
• Track deadlines and follow up on outstanding tasks to ensure timely completion
• Prepare presentations, spreadsheets, and reports for leadership review
• Organize and maintain digital files and systems for efficiency and accuracy
• Assist with process improvements to enhance workflow and productivity

• Bachelor's degree preferred (Business, Communications, or related field)
• 2-5 years of experience in administrative support, project coordination, or related role
• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project tools (e.g., Asana, Monday, Smartsheet)
• Ability to manage multiple priorities with attention to detail
• Self-starter with a proactive, problem-solving mindset

• Experience working in a fast-paced or cross-functional environment
• Familiarity with project management methodologies or tools
• Strong analytical and reporting skills
• Ability to interact with stakeholders at all levels