Part-time Administrative Assistant II

Responsibilities:

• Provide assistance to AEL program director, coordinator and project team with day-to-day grant-related tasks including but not limited to:
• Assures quality and timely delivery of scheduled grant funded classes by working with site staff to coordinate all aspects of course delivery at assigned sites or campus.
• With coordinator, coordinates grant course schedule and ensures program and/or supplies, materials, textbooks, equipment purchase and set up/maintained as necessary.
• Maintain TEAMS databases and project files according to AEL and SJC requirements.
• Data entry into multiple systems.
• Assures a professional environment is maintained in program meeting rooms and functions for events.
• Assist with event planning and preparation for grant participant recruitment events, workforce readiness seminars and functions.
• Implements any security procedures for equipment, materials and supplies as necessary.
• Assists project staff and participants with registration process.
• Responds appropriately to requests and inquiries from participants, potential participants, affiliated organizations, other educational organizations, partners, etc. in a timely fashion.