Office Administrator

Office Administrator
Nashville, TN 37203 / Fully Onsite / M-F 8:00 – 5:00
Salary Range: $50,000 - $55,000
Industry: Commercial Real Estate

About the Opportunity - Office Administrator

Our client is seeking a highly organized and proactive Office Administrator to support daily office operations in a fully on-site environment in Nashville. This role is ideal for a detail-oriented professional who enjoys wearing multiple hats, providing exceptional administrative support, and helping maintain an efficient and welcoming workplace.

Why Work Here?

Join a collaborative team where your contributions are valued and visible. This is an excellent opportunity for someone who enjoys variety in their day, thrives in a people-focused environment, and wants to play a key role in keeping business operations running smoothly. Validated parking provided.

Key Responsibilities - Office Administrator

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• Answer and direct incoming phone calls while serving as the first point of contact for visitors
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• Prepare conference rooms and coordinate meetings, schedules, lunches, and catering arrangements
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• Maintain office supplies, common areas, breakrooms, and overall office organization
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• Manage incoming and outgoing mail, packages, and deliveries
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• Assist with monthly check runs and bank reconciliation activities
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• Prepare and distribute monthly tenant invoices and statements
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• File, scan, and organize invoices and support documentation
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• Update and maintain tenant sales records and related reporting
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• Provide administrative and operational support to multiple departments
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• Assist with special projects, office initiatives, and other assigned ad hoc admin tasks
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• Support data entry efforts related to system migration projects
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Qualifications - Office Administrator

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• Previous experience in office administration, reception, administrative support, or office coordination
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• Comfortable serving as a professional, front-facing representative for the organization
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• Strong organizational skills with excellent attention to detail
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• Experience with high-volume data entry and document management
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• Ability to scan, file, and maintain accurate records
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• Strong verbal and written communication skills
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• Experience coordinating meetings, calendars, and office logistics
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• Ability to manage multiple priorities in a fast-paced environment
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• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
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• Basic accounting or bookkeeping experience, including invoice processing, check runs, or bank reconciliations preferred
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• Positive, self-motivated, and team-oriented approach
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• Ability to work fully onsite in Nashville, TN
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• High school diploma or equivalent required; additional administrative or business coursework preferred
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• Experience with property management, accounting software, or system conversions is a plus
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