Office Coordinator
Position Summary
The Office Coordinator serves as the primary front office representative and is responsible for managing employee and guest logistics, administrative coordination, and day-to-day office operations. This role ensures a professional, welcoming, and well-supported workplace environment by overseeing receptionist duties, onsite meeting support, vendor coordination, and office supply management.
The Office Coordinator plays a critical role in delivering a positive employee and visitor experience while maintaining organized and efficient administrative processes.
Reports To: Director of Human Resources
Location: Houston, TX 77041
Responsibilities
Reception & Guest Experience
Serve as the first point of contact for visitors, vendors, and employees
Greet and direct guests in a professional and courteous manner
Manage incoming calls and route appropriately
Coordinate visitor check-in procedures, badges, and security protocols
Maintain a welcoming and organized lobby and reception area
Maintain visitor logs in accordance with company procedures
Employee & Office Coordination
Coordinate onsite meeting logistics including room scheduling, setup, catering, materials preparation, and post-meeting reset
Support town halls, leadership meetings, training sessions, and company events
Assist with onboarding logistics, including workspace readiness and first-day coordination
Maintain seating charts and support workplace initiatives
Assist with employee engagement activities and internal office communications
Administrative Support
Manage incoming and outgoing mail, packages, and courier services
Order and maintain office and breakroom supplies
Coordinate with vendors for office services and ensure timely delivery
Track invoices related to office supplies and services for processing
Provide general administrative support to leadership and HR teams
Vendor Coordination
Serve as the primary contact for office-related vendors including catering, supplies, and equipment services
Coordinate vendor schedules and ensure quality and timeliness of services
Maintain organized vendor records and documentation
Qualifications
High school diploma required; associates degree preferred
3+ years of experience in office coordination, receptionist, or administrative support roles
Strong customer service orientation and professional presence
Excellent organizational, multitasking, and communication skills
Proficiency with Microsoft Office including Outlook, Word, Excel, and Teams
Ability to manage multiple priorities with strong attention to detail
Ability to handle confidential information with discretion
Additional Information
Must be authorized to work in the U.S. without sponsorship
Pre-employment background check and drug screen required
HOUSE32