Office Administrator

The Office Administrator will support day-to-day office operations, assist with accounts payable and accounts receivable functions, maintain financial information in QuickBooks, communicate with customers and vendors, and provide administrative support to a small, fast-paced team. Assist with accounts payable and accounts receivable, including invoices, purchase orders, payment documentation, and account reconciliations.

Clayton Services is searching for an Office Administrator to join a growing company in West Houston. The Office Administrator will support day-to-day office operations, assist with accounts payable and accounts receivable functions, maintain financial information in QuickBooks, communicate with customers and vendors, and provide administrative support to a small, fast-paced team.

Job Type: Temp-to-Hire
Pay Rate: $30.00-$35.00/hour
Benefits: Excellent benefits are available upon successful completion of the temporary period, including medical insurance and PTO.
Schedule: Monday-Friday, 7:00 AM - 3:30 PM

Office Administrator Responsibilities:

• Support day-to-day administrative and office operations.
• Assist with accounts payable and accounts receivable, including invoices, purchase orders, payment documentation, and account reconciliations.
• Maintain accurate financial and bookkeeping information within QuickBooks.
• Receive and organize AP/AR-related correspondence and documentation.
• Answer incoming phone calls and direct inquiries appropriately.
• Communicate professionally with customers and vendors by phone and email.
• Build and maintain positive relationships with existing customers while assisting with inquiries from prospective customers.
• Maintain organized electronic and physical records and documentation.
• Provide administrative support to management and project personnel.
• Participate in internal meetings and document important notes, updates, and action items as needed.
• Stay ahead of changing priorities and manage multiple assignments in a fast-paced environment.
• Identify and complete necessary tasks independently without requiring constant supervision.
• Assist with additional administrative responsibilities as the company continues to grow.

Office Administrator Skills and Abilities:

• Strong working knowledge of accounts payable and accounts receivable processes.
• Proficiency with QuickBooks; QuickBooks Desktop experience is strongly preferred.
• Comfortable learning and working within QuickBooks Online and other business systems.
• Strong organizational skills with excellent attention to detail.
• Ability to prioritize responsibilities and adapt quickly as workloads and priorities change.
• Self-motivated with the ability to remain productive with limited supervision.
• Professional and confident verbal and written communication skills.
• Strong customer service and relationship-building abilities.
• Dependable, proactive, and interested in growing with an organization long term.
• Ability to work effectively within a small, collaborative office environment.
• Bilingual English/Spanish skills are a plus but not required.

Office Administrator Education and Experience:

• High school diploma or equivalent required.
• 3+ years of office administration, office management, or similar experience required.
• Hands-on accounts payable and accounts receivable experience required.
• Previous QuickBooks experience required, with QuickBooks Desktop experience strongly preferred.
• Previous experience working within a small to midsize, fast-paced organization preferred.
• Construction, electrical contracting, skilled trades, or similar industry experience is a plus.
• College degree is a plus but not required.

Office Administrator - Immediate need. Apply today!