Office Administrative Assistant

Office Administrative Assistant

Turner Ace Hardware has an immediate opening for an Office Administrative Assistant. The primary responsibilities are to support administrative functions, maintain accurate and up to date records, and support store management teams with administrative tasks (such as time card approvals) as needed. The ideal candidate is self-motivated, has excellent organization and time management skills and communicates effectively with Office and Store personnel.

We are 6 family-owned hardware stores in the Northeast Florida Area. Owned and operated by the Turner family for over 50 years. We are all committed to being the Helpful Place by offering our customers knowledgeable advice, helpful service and a high quality, locally relevant products.

Major Responsibilities

• Assist with day to day office admin work including maintaining business documents, updating files and reports, and coordinating with internal and external stakeholders to best support business functions.
• Coordinate with external vendors to schedule maintenance needs, order approved equipment, and office supplies at all 6 locations.
• Ensure benefits are being offered to eligible employees and deductions are submitted for payroll.
• Assist with communicating with business customers on an ad-hoc basis, including updating contact information and credit card information, as well as locating and providing documents to customers.
• Assist in preparing files to run payroll on a bi-weekly basis to include commissions, bonuses, spiff programs.
• Create, extract, and distribute reports both regularly and on an ad hoc basis as it relates to sales data, payroll and timekeeping, and other business related information.
• Support store management teams (currently 6 stores) with administrative tasks and troubleshooting as needed.

Minimum Requirements

• Proficient in Microsoft Excel
• High level of attention to detail
• High level of organization
• A commitment to service excellence and customer satisfaction
• Solid team player with excellent interpersonal skills
• Excellent communication skills, exceptional organizational ability, and ability to multi-task
• Strong problem-solving and organizational skills

Physical Requirements

• Ability to remain seated and use a computer for extended periods of time
• Ability to stand for an extended period of time

Full Time Benefits Include

• Healthcare
• Dental Insurance
• Vision Insurance
• Life insurance
• 401K with employer match
• PTO
• Holiday pay for company holidays
• Employee discount program