Office Administration Coordinator

In this role, you’ll coordinate daily administrative operations, organize meetings and projects, maintain accurate records, and help physicians, advanced practice providers, and department leaders stay connected and prepared. Support purchasing and financial processes: Order supplies, arrange equipment maintenance, prepare payment vouchers and monthly expense reports, and coordinate with Purchasing, Accounts Payable, Payroll, and vendors.

About this Job:

Summary of Position:

MedStar Medical Group is seeking an Office Administrative Coordinator to support our Critical Care team. In this role, you’ll coordinate daily administrative operations, organize meetings and projects, maintain accurate records, and help physicians, advanced practice providers, and department leaders stay connected and prepared.

If you enjoy managing multiple priorities, solving problems, and providing responsive service, we encourage you to apply.

Primary Duties and Responsibilities:

• Keep operations running efficiently: Coordinate office activities, patient appointments, deadlines, records requests, and special projects. Help develop and implement administrative procedures and resolve day-to-day issues.

• Manage communications and meetings: Answer and route calls, distribute correspondence, schedule meetings and conferences, coordinate logistics, prepare minutes, and follow up on action items.

• Maintain records and reporting: Organize confidential files and databases, compile departmental statistics, and prepare reports and schedules with accuracy and discretion.

• Support purchasing and financial processes: Order supplies, arrange equipment maintenance, prepare payment vouchers and monthly expense reports, and coordinate with Purchasing, Accounts Payable, Payroll, and vendors.

• Assist physicians, APPs, and leadership: Support personnel documentation, evaluations, credential verification, orientation, and other administrative activities for the physician group.

• Support accurate patient and billing information: As assigned, review billing documentation for completeness, follow up on missing information, maintain patient records, and coordinate test-result reporting with providers.

• Help improve services: Participate in department planning, staff training, and quality and service improvement activities.

Minimal Qualifications:

• High school diploma, GED, or equivalent required.

• Progressively responsible administrative experience required.

• Strong working knowledge of Microsoft Word, Excel, and Access.

• Excellent verbal and written communication skills.

Preferred Qualifications:

• Associate’s degree or coursework in secretarial studies, business, accounting, or computers.

• Experience in a medical office or ambulatory healthcare setting.

This position has a hiring range of : USD $50,169.00 - USD $90,043.00 /Yr.