Primary Purpose:
Provide clerical support to the Senior Director and Head Start administrative office.
Qualifications:
Education/Certification:
- High school diploma or GED certificate, some college preferred
Special Knowledge/Skills:
- Strong written and verbal communication skills
- Ability to interact with diverse populations
- Effective/efficient interpersonal and analytical skills
- Ability to work cohesively on an interdisciplinary team
- Ability to consistently provide high level customer service
- Proficiency with computer systems and software applications (database, spreadsheets, word processing and some desktop publishing)
- Accurate note-taking skills
- Ability to maintain accurate and auditable records
- Ability to organize, prioritize and meet multiple deadlines
Experience:
- Minimum three years related experience
Major Responsibilities and Duties:
- Model HCDE and Head Start's mission, vision, and values.
- Assist with processing and routing contracts and Memorandums of Understanding.
- Assist with Board Agenda Submission System input and workflow forms.
- Support and attend policy council meetings, trainings, and events.
- Assist with Timeclock input and verification.
- Assist with Procurement Card (P-card) reconciliation for the division.
- Assist with scheduling meetings and appointments as well as maintaining the calendar for the Senior Director and other personnel as assigned by the Senior Director.
- Maintain good public relations with department personnel, clients, and the public.
- Keep informed and comply with state, department, and division policies and regulations concerning primary job functions.
- Answer telephones and assist parents, staff, and clients as needed.
- Sort, distribute, and/or deliver mail and other documents in a timely manner.
- Maintain confidentiality of information.
- Perform other duties as assigned.