Business Clerk & Office Assistant

Business Clerk Accountabilities

Budget

• Manages both campuses budgets to be 100% on track with their targets

• Report budget updates weekly to the Director of Campus Operations and Headmasters

• Partners with the Home Office Finance team and attends necessary training

Procurement Best Practices

• Process all purchase orders within30 days

• Reconciles campuses credit cards each month

• Manages the relationship with the third-party vendor andadvisespurchase orders.

• Assist the Director of Campus Operations with staff training as needed

100% of Capital Asset Items Tagged and Tracked

• Ensures every item over $1,000 has an asset tag

• Receives all materials,suppliesand deliveries as needed.

• Partners with our Information Technology department toensurecomputers have asset tags.

Manages Campus Based Bank Accounts

• Setup, train, andmonitorall campus-based bank accounts in conjunction with the campus leadership team.

• Deposit cash to the bank as needed.

• Assist the Director of Campus Operations withbeginningof the year staff training.

• Visitor credential verification to enter campus site and to pick up students

• Utilizing PowerSchool tolocatestudent schedule for parent pick-ups

• Communicating with teachers on student pick-ups

• Direct late students to SISCoordination

Maintains copies of forms, events, and related information for the campus site. This includes:

• Organizing essential forms and documents for families.

• Copying materials to ensure there is always a supply of all documents at hand

• Communicating effectively with Campus Lead Team and Campus Ops team to ensure all documents for activities, events, etc. are current 

• Maintaining confidentiality of records as appropriate

• Collaborating withappropriate teammembers toestablisha system of transferring student records,ie. Dropping off records in a sealed folder in SIS office, Health Services Coordinators office, etc.

Serves as a liaison between parents,studentsand team members. This includes:

• Answers phone calls 

• Communicating morning announcements to students and team members

• Exercise good judgment and excellent customer service

Qualifications, Competencies, and Strengths

• Proficient keyboarding skills

• One year of clerical in-office setting or working in a school’s front office preferred

• Excellent interpersonal communication skills and the ability to build strong relationships

• Ability to organize confidential data efficiently.

• Ability to communicate effectively and professionally with students, parents,co-workersand the public at large

• Seeksand responds well to feedback, which is shared often and freely across all levels of the organization

• Works through silos and forges strong cross-departmental relationshipsin order toachieve outcomes

• We believe in education as a profession and hold ourselves toa high levelof conduct, professionalism, and behaviors as models for our colleagues and students

US Work Authorization is required.