Advance Distribution Infra Admin Specialist II

This role is responsible for coordinating office operations, managing documentation, supporting purchasing and invoice activities, maintaining records, scheduling meetings, preparing reports, and serving as a key point of contact for internal and external stakeholders. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs.

Kforce's client is seeking a highly organized Administrative Specialist II to provide administrative, operational, and reporting support to a business unit or department. This role is responsible for coordinating office operations, managing documentation, supporting purchasing and invoice activities, maintaining records, scheduling meetings, preparing reports, and serving as a key point of contact for internal and external stakeholders. The ideal candidate is detail-oriented, customer-focused, and able to manage multiple priorities while working independently in a fast-paced environment. Key Responsibilities:

• Perform administrative duties including document preparation, filing, recordkeeping, and handling confidential information
• Process purchase requisitions, vendor invoices, and related administrative transactions
• Monitor office supply inventory and coordinate purchasing activities
• Respond to internal and external inquiries and communicate information to appropriate personnel
• Schedule meetings, coordinate calendars, prepare agendas, and assist with meeting logistics
• Process forms, reports, records, and departmental documentation
• Maintain logs, databases, spreadsheets, and departmental tracking systems
• Prepare recurring reports, summaries, charts, graphs, and presentation materials
• Verify documents for accuracy, completeness, and compliance with procedures and guidelines
• Assist with budget tracking, payroll summaries, and financial data collection
• Support project coordination and assist with departmental initiatives as assigned
• Collaborate with team members, vendors, contractors, and business partners to ensure efficient operations
• Support emergency response activities and provide administrative assistance during critical events

Requirements:

• High School diploma/GED or equivalent required; Associate's or Bachelor's degree preferred
• 3+ years of administrative, office support, operations, or related experience
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Experience maintaining records, reports, spreadsheets, and databases
• Ability to manage multiple priorities and meet deadlines
• Strong attention to detail and problem-solving skills
• Ability to work independently with limited supervision

Preferred Qualifications:

• Experience supporting accounting, purchasing, procurement, or operational functions
• Experience with SAP, ERP systems, purchase requisitions, or invoice processing
• Experience preparing reports and maintaining departmental records
• Experience supporting project coordination and cross-functional teams

Key Competencies:

• Administrative Support
• Office Operations
• Records Management
• Scheduling & Coordination
• Reporting & Documentation
• Invoice & Requisition Processing
• Customer Service
• Microsoft Office Suite
• Organizational Skills
• Communication Skills
• Attention to Detail
• Problem Solving