| Location | San Diego, CA |
| Salary | $51,871–$67,432 Per Year |
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Administrative Support Assistant OA
Department of Veterans Affairs Veterans Health Administration Veterans Health Administration
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Summary
This job is open to
Duties
Requirements
How you will be evaluated
Required documents
How to apply
Summary The position is aligned under the Office of the Associate Director for Patient Care ServicesNurse Executive ADPCSNE within Nursing Service at the San Diego VA Medical Center VAMC. The Nursing Service is the largest service in the facility comprised of over 970 clinical and administrative employees. The service collaborates in a team-oriented customer-driven professional environment to develop new models of care that emphasize prevention and improve access and coordination of care.
Learn more about this agency
Summary The position is aligned under the Office of the Associate Director for Patient Care ServicesNurse Executive ADPCSNE within Nursing Service at the San Diego VA Medical Center VAMC. The Nursing Service is the largest service in the facility comprised of over 970 clinical and administrative employees. The service collaborates in a team-oriented customer-driven professional environment to develop new models of care that emphasize prevention and improve access and coordination of care.
Learn more about this agency
Overview Help Accepting applications This job will close when we have received 50 applications which may be sooner than the closing date. Learn more
Location 1 vacancy in the following location
San Diego CA 1 vacancy
No matching locations found.
Work site options Telework eligible No Remote job No Relocation expenses reimbursed No
Salary 51871 - 67432 per year
Pay scale & grade GS 6 Promotion potential None
Learn more about pay scale and grade
Pay scale and grade determines the salary of the job.
Work schedule Full-time
Travel Required Not required
Appointment type Permanent
Occupations and job series 0303 Miscellaneous Clerk And Assistant
Supervisory status No
Federal service type This job is in the Competitive Service
Represented by a union Yes
Drug test No
Security clearance Other
Position sensitivity and risk Non-sensitive NS Low Risk
Jobs require a background check and some require a security clearance. The type depends on the job.
Background check type Suitability Fitness Credentialing
Financial disclosure required No
Some jobs require financial disclosure to identify conflicts of interests.
Announcement number CBSX-13084179-27-RD
Control number 889957700
This job is open to Help The public
U.S. Citizens Nationals or those who owe allegiance to the U.S.
Clarification from the agency ALL US CITIZENSDIRECT HIRE AUTHORITY This position is being filled using Direct-Hire Authority 5 CFR 337.201 for this occupation.
Duties Help The duties include but are not limited to
Performs work involving the collection compilation andor tracking of data and statistical information in support of the Nursing Services Leadership.
Uses database applications to extract information to prepareassist in preparation of reports.
Reviews documents reports andor applications for omissions and inconsistencies and ensures data entry is complete and accurate.
Assembles data for use of the Chief Nurses in conferences and prepares appropriate information packets.
Distributes forms and instructions to service supervisors for completion of annual performance reviewsproficiency reports sends deadline reminders as necessary compiles reports and reviews for inclusion of required information and performs scheduling of workgroups and boards etc.
Processes budgetary transactions for assigned appropriated funds reimbursable travel and transportation accounts maintains responsibility for tracking of fund control points related to PSICASP.
Prepares and assembles various data including narrative and statistical materials into reports charts etc. that are provided for justification of the budget or for other administrative uses.
Verifies that obligation and expenditures occur on a timely basis in accordance with the annual work plan and that regulatory controls are within amounts programmed reports irregularities to higher level leadership as necessary.
Uses different solicitation methods ordering or reporting procedures purchasing methods or clauses and provisions depending on the type quantity dollar value or urgency of the requirement.
Prepares management correspondence on own initiative where format and subject matter are guided by precedent.
Reviews incoming mail reports inter-office memoranda etc. calling to the attention of the Chief Nurses of assigned areas new policies and procedures as well as changes to existing policy and other pertinent information.
Submits work orders and key requests maintaining records and ensuring follow-up and completion on pending requests.
Manages nursing general budget and purchases supplies for the service.
Work Schedule Monday through Friday 800AM to 430PM.
Position Description Title PD Administrative Support Assistant OAPD12899A
Physical Requirements The work is primarily sedentary in nature. However it may also require some walking and standing throughout the course of a normal workday. Some lifting of boxes and supplies with bending stooping and overhead reaching will be required e.g. carryingrelocating such items as boxes of supplies. The incumbent uses a keyboard and telephone extensively during their normal daily activities.
Requirements Help Conditions of employment You must be a U.S. citizen to apply for this job Subject to a backgroundsuitability investigation Selective Service Registration is required for males born after 12311959 A complete application package Resume Transcripts etc. is required Selected applicants will be required to complete an online onboarding process. Acceptable forms of identification will be required to complete pre-employment requirements httpswww.uscis.govi-9-centralform-i-9-acceptable-documents. Effective May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Upon completion of your probationary period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest. As a condition of employment for accepting this position you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest we may consideryour performance and conductthe needs and interests of the agency whether your continued employment would advance organizational goals of the agency or the Government and whether your continued employment would advance the efficiency of the Federal service Upon completion of your probationary period or trial period your employment will be terminated unless you receive certification in writing that your continued employment advances the public interest.
Qualifications To qualify for this position applicants must meet all requirements by the closing date of this announcement. GS-06 grade level One year of specialized experience equivalent to the GS-05 grade level in the federal service experience that equipped the applicant with the particular knowledge skills and abilities KSAs and other characteristics to perform successfully the duties of the position and that is typically in or related to the work of the position to be filled in the normal line of progression for the occupation in the organization. Specialized experience includes Performing a full range of administrative support for an office receiving visitors and phone calls. Reviewing all incoming and outgoing correspondence scheduling appointments and meetings. Preparing a range of correspondence and reports assists in human resources recruitment activities. Maintains and records data for performance improvement projects and collates data with a minor amount from chart extraction. Assists in production and compilation of training manuals and brochures posters and other training aids and obtains equipment training films and other visual aids.
Preferred Experience Experience with Adobe Excel and Microsoft Office Suites. Experience refers to paid and unpaid experience including volunteer work done through National Service programs e.g. Peace Corps AmeriCorps and other organizations e.g. professional philanthropic religions spiritual community student social. Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.
Education
There is no educational substitution for the GS-06 level.
Additional information Under the Fair Chance to Compete Act the Department of Veterans Affairs prohibits requesting an applicants criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process visit Human Resources and AdministrationOperations Security and Preparedness HRAOSP at The Fair Chance Act. VA supports the use of telework as a way to help attract and retain talented individuals in public service increase worker productivity and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Pursuant to VHA Directive 1193.01 VHA health care personnel HCP are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law i.e. medical religious or pregnancy. VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. The Interagency Career Transition Assistance Plan ICTAP and Career Transition Assistance Plan CTAP provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPMs Career Transition Resources website which can be found at httpswww.opm.gov. Receiving Service Credit for Earning Annual Vacation Leave Federal Employees earn annual leave at a rate 4 6 or 8 hours per pay period which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents please reach out to the Agency Contact listed in this Job Opportunity Announcement.
ExpandHide additional information Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
Benefits Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Applicants will be referred in the order in which they were received.
Benefits Help
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required documents Required Documents Help
Documents Accepted Cover Letter DD-214 Statement of Service Disability Letter VA Resume SF-50 Notification of Personnel Action
Documents Required Resume
Please review the above lists to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment such as a copy of your SF-50 transcript ICTAPCTAP documentation for displaced Federal employees. You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted. Veterans Preference Since the Direct-Hire Recruitment Authority is being used traditional Veterans Preference rules do not apply. Qualified veterans will however be given full consideration for this position. Applications are accepted online. Applying online will allow you to review and track the status of your application.
How to Apply Help All applicants are encouraged to apply online. To apply for this position you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 1159 PM EST on 10302026 to receive consideration. To preview the questionnaire click httpsapply.usastaffing.govViewQuestionnaire13084179.
Beginning September 27 2025 Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge skills abilities and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF JPG JPEG PNG RTF TXT PDF ODT or Word DOC or DOCX. We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato if available. Other widely available options are Calibri Helvetica Arial Verdana Open San Source Sans Pro Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.
Helpful Hints for Creating a Two-Page Resume Prioritize most relevant and recent experience Use concise results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder
Additional guidance on this new requirement and resume building tools can be found at httpshelp.usajobs.govfaqapplicationdocumentsresumepage-limit httpswww.opm.govpolicy-data-oversighthiring-informationmerit-hiring-plan-resourcesapplicant-guidance-on-the-two-page-resume-limit
Agency contact information Rosezanna Daker Phone520780-6862 EmailRosezanna.Dakerva.gov
Address San Diego VA Medical Center 3350 La Jolla Village Drive San Diego CA 92161 US
Next steps After the vacancy announcement closes applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete a referral certificates is issued and applicants will be notified of their status by email.
NOTE It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center. To return to an incomplete application log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume andor other documents from your USAJOBS account or your application will be incomplete.
Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Criminal history inquiries Equal Employment Opportunity EEO Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request
Required Documents Help
Documents Accepted Cover Letter DD-214 Statement of Service Disability Letter VA Resume SF-50 Notification of Personnel Action
Documents Required Resume
Please review the above lists to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment such as a copy of your SF-50 transcript ICTAPCTAP documentation for displaced Federal employees. You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted. Veterans Preference Since the Direct-Hire Recruitment Authority is being used traditional Veterans Preference rules do not apply. Qualified veterans will however be given full consideration for this position. Applications are accepted online. Applying online will allow you to review and track the status of your application.
How to Apply Help All applicants are encouraged to apply online. To apply for this position you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 1159 PM EST on 10302026 to receive consideration. To preview the questionnaire click httpsapply.usastaffing.govViewQuestionnaire13084179.
Beginning September 27 2025 Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge skills abilities and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF JPG JPEG PNG RTF TXT PDF ODT or Word DOC or DOCX. We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato if available. Other widely available options are Calibri Helvetica Arial Verdana Open San Source Sans Pro Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.
Helpful Hints for Creating a Two-Page Resume Prioritize most relevant and recent experience Use concise results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder
Additional guidance on this new requirement and resume building tools can be found at httpshelp.usajobs.govfaqapplicationdocumentsresumepage-limit httpswww.opm.govpolicy-data-oversighthiring-informationmerit-hiring-plan-resourcesapplicant-guidance-on-the-two-page-resume-limit
ExpandHide how to apply
Agency contact information Rosezanna Daker Phone520780-6862 EmailRosezanna.Dakerva.gov
Address San Diego VA Medical Center 3350 La Jolla Village Drive San Diego CA 92161 US
Next steps After the vacancy announcement closes applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete a referral certificates is issued and applicants will be notified of their status by email.
NOTE It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center. To return to an incomplete application log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume andor other documents from your USAJOBS account or your application will be incomplete.
ExpandHide next steps
Fair and transparent The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Criminal history inquiries Equal Employment Opportunity EEO Policy Financial suitability New employee probationary period Privacy Act Reasonable accommodation policy Selective Service Signature and false statements Social security number request
Veterans Health Administration
OUR MISSION To fulfill President Lincolns promise - To care for those who have served in our nations military and for their families caregivers and survivors. How would you like to become a part of a team providing compassionate care to Veterans
The VA Desert Pacific Health Care Network advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care you will operate in a model that is based in a partnership across time seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veterans community. This aligns with the Veterans Health Administration VHA Mission Statement to Honor Americas Veterans by providing exceptional health care that improves their health and well-being.
DIRECT HIRE AUTHORITY This position is being filled using Direct-Hire Authority 5 CFR 337.201 for this occupation.
Agency contact information Rosezanna Daker Phone520780-6862 EmailRosezanna.Dakerva.gov
Address San Diego VA Medical Center 3350 La Jolla Village Drive San Diego CA 92161 US
Visit our careers page Learn more about what its like to work at Veterans Health Administration what the agency does and about the types of careers this agency offers. httpwww.vacareers.va.gov.
Summary The position is aligned under the Office of the Associate Director for Patient Care ServicesNurse Executive ADPCSNE within Nursing Service at the San Diego VA Medical Center VAMC. The Nursing Service is the largest service in the facility comprised of over 970 clinical and administrative employees. The service collaborates in a team-oriented customer-driven professional environment to develop new models of care that emphasize prevention and improve access and coordination of care.
Learn more about this agency
Overview Help Accepting applications This job will close when we have received 50 applications which may be sooner than the closing date. Learn more
Location 1 vacancy in the following location
San Diego CA 1 vacancy
No matching locations found.
Work site options Telework eligible No Remote job No Relocation expenses reimbursed No
Salary 51871 - 67432 per year
Pay scale & grade GS 6 Promotion potential None
Learn more about pay scale and grade
Pay scale and grade determines the salary of the job.
Work schedule Full-time
Travel Required Not required
Appointment type Permanent
Occupations and job series 0303 Miscellaneous Clerk And Assistant
Supervisory status No
Federal service type This job is in the Competitive Service
Represented by a union Yes
Drug test No
Security clearance Other
Position sensitivity and risk Non-sensitive NS Low Risk
Jobs require a background check and some require a security clearance. The type depends on the job.
Background check type Suitability Fitness Credentialing
Financial disclosure required No
Some jobs require financial disclosure to identify conflicts of interests.
Announcement number CBSX-13084179-27-RD
Control number 889957700
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