Administrative Specialist/Trainee (NY HELPS) - 88873

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Review Vacancy

Date Posted 08/18/26

Applications Due09/01/26

Vacancy ID222034

• Basics
• Schedule
• Location
• Job Specifics
• How to Apply

NY HELPYes

AgencyHealth, Department of

TitleAdministrative Specialist/Trainee (NY HELPS) - 88873

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade18

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53764 to $85138 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Office of Health Insurance Programs / Division of Eligibility and Marketplace Integration / Bureau of Eligibility Systems Modernization Group

14 Corporate Woods

City Albany

StateNY

Zip Code12211

Duties Description The Administrative Specialist 1 position will work within DEMI's Eligibility Systems Modernization Group to provide overall professional administrative and technical support for staff within the Group which is comprised of three Bureaus. Responsibilities will include, but not be limited to:

Coordinate and schedule meetings for the Group Director and the Directors of the three Bureaus within the Group, including meetings with high level staff and WebEx or Teams meetings with internal and external stakeholders

Make travel reservations and assist with the submission of expense reports

Maintain tracking system for staff assignments and personnel information

Independently prioritize incoming tasks and ensure efficient workflow for the bureau using databases and spreadsheets

Manage change control and documentation process

Review work flow and processes to ensure proper procedures are followed, and recommend updates as needed

Prepare correspondence, reports, letters, work plans, and informational charts

Establish and maintain supply and equipment needs

Serve as Group liaison for the onboarding and offboarding of staff

May supervise subordinate staff.

Minimum Qualifications Reassignment: Current NYS Department of Health (DOH) employee with permanent or contingent-permanent status as an Administrative Specialist 1, G-18.

Transfer: Current NYS employee with one year or more of permanent or contingent-permanent, competitive service in a title eligible to transfer under Section 52.6 or Section 70.1 of the Civil Service Law to an Administrative Specialist 1, G-18.

NY HELPS:

• Administrative Specialist Trainee 1: Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
• Administrative Specialist Trainee 2: Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.
• Administrative Specialist 1: Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program.

Substitution: An associate degree may substitute for two years of experience; a bachelor's degree may substitute for four years of experience; a master's degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

Preferred Qualifications: The preferred candidate must be able to work with a diverse group of professionals; have strong organizational and communication skills(written and verbal), strong attention to detail, and a desire to contribute to a team-oriented workplace. The preferred candidate must be able to manage and organize multiple tasks in a fast-paced office setting; knowledge of office administration; proper grammar, punctuation, spelling and business communications and have proficient computer skills; including experience using Microsoft Office products.

Additional Comments When reviewing qualifications, omissions and vagueness cannot be interpreted in the candidate's favor. Candidates are responsible for providing accurate and clear descriptions of their experience demonstrating how they meet the minimum qualifications.

This position is part of the NYS HELPS program. No examination is required.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees' Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone 518-486-1812 or email doh.sm.Reasonable.Accommodation@health.ny.gov to make a request.

The NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is the hiring rate of the position (beginning of the salary range). Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, SPD/ADMINSPEC1/88873

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Corning Tower, Empire State Plaza, Room 2217

City Albany

State NY

Zip Code 12237

Notes on ApplyingPlease submit your resume and cover letter as one (1) document, preferably in PDF format, by email to resume@health.ny.gov, with Reference SPD/ADMINSPEC1/88873 included in the subject line or by mail to Human Resources Management Group, SPD/ADMINSPEC1/88873, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position.

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