Administrative Specialist Support

While the role aligns closely with a Senior Administrative Specialist in terms of responsibilities and experience, the organization is open to candidates with varying levels of experience who demonstrate strong capabilities and a great fit for the team. Responsibilities of the Administrative Specialist Support: Coordinate and schedule meetings, including quarterly department meetings, monthly team meetings, safety meetings, and external visitor events.

Client Overview:
We are a growing industry leader focused on executing major infrastructure and capital improvement projects. Our dynamic team of engineers, project managers, and operations professionals work together to deliver large-scale initiatives that support long-term regional development and community needs. Our client is seeking an Administrative Specialist Support to join their team.

Salary/Hourly Rate:
$22/hr - $24/hr

Position Overview:
The Administrative Specialist Support will support the team through a variety of administrative, coordination, and operational activities. While the role aligns closely with a Senior Administrative Specialist in terms of responsibilities and experience, the organization is open to candidates with varying levels of experience who demonstrate strong capabilities and a great fit for the team.

Responsibilities of the Administrative Specialist Support:

• Coordinate and schedule meetings, including quarterly department meetings, monthly team meetings, safety meetings, and external visitor events.
• Arrange meeting rooms, catering, materials, and logistics as needed, and record and publish meeting minutes.
• Serve as the primary coordinator for contractor network IDs, access requests, onboarding, and offboarding activities.
• Maintain department records, including safety attendance sheets, agendas, training records, and other administrative documentation.
• Monitor and replenish office and breakroom supplies, and submit and track IT/OT and Facilities Service requests.
• Support department leadership with reports, meeting coordination, and PowerPoint presentations.
• Assist with onboarding new employees, including workspace setup, equipment coordination, and supply requests.
• Process invoices, purchase requisitions, and other administrative transactions.
• Coordinate department events, employee recognition activities, and training registrations.
• Maintain department contact lists, organizational charts, seating charts, and shared resources.
• Provide document control and DocuSign support, and perform timekeeper responsibilities including payroll troubleshooting.
• Manage vendor relationships for office services and supplies (coffee, water, cable, etc.).
• Coordinate vehicle-related activities, including maintenance scheduling, inspections, truck supplies, and SunPass administration.

Required Experience/Skills for the Administrative Specialist Support:

• Strong organizational, communication, and coordination skills.
• Ability to manage multiple priorities and work effectively with a diverse, project-focused team.
• Proficiency in Microsoft Word, including advanced formatting and document management capabilities.

Preferred Experience/Skills for the Administrative Specialist Support:

• Proficiency in Microsoft PowerPoint with strong presentation design skills.
• Experience with Power BI is a plus.

Education Requirements:

• High school diploma or equivalent.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3

About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy . As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 405537