Administrative Coordinator

Administrative Coordinator

• 496640
• Full-Time
• Ctr,Student Advocacy&Community

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Department: Ctr,Student Advocacy&Community Salary: 18.32-20.60

Description:

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.

1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.

2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.

3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.

4. May coordinate and compile information for various programs and activities for faculty and graduate students.

5. Oversees the work assignments of clerical staff and coordinates daily office operations.

6. Coordinates all aspects of space management and conducts property inventory for the department. 7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.

7. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.

8. Performs other job-related duties as required.

MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.

• Department is willing to accept education in lieu of experience.
• Department is willing to accept experience in lieu of education.

Additional job description information for the Administrative Coordinator for the Center for Student Advocacy and Community.

• Serve as the front desk and first point of contact for guests entering the Center for Student Advocacy and Community
• Hire, train, and supervise student employees; coordinate coverage of the front desk, approve time, and provide training and coaching to help students develop professionally
• Provide office function and event support such as shopping runs for office materials, event set-up /teardown, and making room reservations and calendar appointments
• Maintain department inventory such as office supply orders, equipment checkout, and storage organization.
• Create and process expenditure requests in compliance with university policy and department processes
• Reconcile the budget monthly and keep the supervisor informed of the status of accounts
• Contribute to division-wide events and morale-boosting activities
• Other duties as assigned
• This position reports directly to the Director of the Center for Student Advocacy and Community

A strong candidate will:

• Be well organized, self-motivated, and committed to providing support, resources, and a safe space for the entire campus community
• Demonstrate a strong understanding of, and ability to maintain, confidentiality while supporting students, staff, and faculty
• Have the ability to work in an open-office environment with frequent distractions and interruptions.
• Contribute to a healthy organizational culture based on open communication, collaboration, and accountability to support the mission of the department
• Ability to interact effectively with various department stakeholders, including students, faculty, administrators, family members, and the general community and student organizations from a variety of cultural, educational, and socioeconomic backgrounds
• Be able to work in a fast-paced, college student-focused environment

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.