ADMINISTRATIVE COORDINATOR

ADMINISTRATIVE COORDINATOR

Salary

$70,668.00 - $87,680.06 Annually

Location

8000 N. Stadium

Job Type

Full Time

Job Number

39684

Department

Houston Health Department

Opening Date

10/01/2026

Closing Date

10/12/2026 11:59 PM Central

• Description
• Benefits
• Questions

POSITION OVERVIEW

APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED

PN: 39684

Division: Public Health Services Branch

Section: HIV/STI and Viral Hepatitis Prevention

Reporting Location: 8000 N. Stadium Dr.

Workdays & Hours: Monday - Friday 8:00 AM-5:00 PM*

• Subject to Change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

HHD seeks an Administrative Coordinator to serve as inventory management personnel in the Bureau of HIV/STI and Viral Hepatitis Prevention. This position will report to the Administration Manager. The successful applicant will implement inventory control procedures around IT computer equipment and collaborate with HHD IT to ensure inventory discrepancies are fixed timely.

Job duties and responsibilities may include, but are not limited to, the following:

• Maintain accurate computer inventory records through WASP HHD management information system and excel spreadsheet.
• Conduct regular physical inventory counts and audits on computer equipment to ensure accuracy, compliance, and reconcile discrepancies.
• Monitor stock levels and coordinate with HHD IT to ensure timely replenishment of computer equipment while avoiding stockouts or overstocking.
• Collaborate with IT, and other department areas to forecast and understand inventory needs.
• Develop and implement inventory control procedures and ensure salvage computer equipment is being disposed properly, per grantor recommendations
• Analyze inventory data to generate reports and provide insights to upper management when needed.
• Manage the storage and transfer of computer equipment.
• Investigate and resolve inventory discrepancies and issues.
• Stay updated on technological trends and equipment lifecycles.
• Abreast of DSHS and Federal guidelines on computer inventory control items.
• Coordinate with the department on the DSHS GC-11 report and get information back to the grantor on all equipment that's in use or not in use, and equipment that has been salvaged.
• Have a tracking mechanism for newly purchased equipment and coordinate with HHD IT on deployment dates to Bureau staff.

WORKING CONDITIONS

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelors degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS

Five years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

A Masters degree in Business Administration, Public Administration or a field closely related to the work being performed may be substituted for two years of experience.

LICENSE REQUIREMENTS

None.

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

• Proven experience in inventory management, preferably in a computer or IT environment.

• Proficiency with inventory management software and advanced skills in spreadsheet programs like Microsoft Excel and other software programs that may be relevant to the position.

• Strong analytical, problem-solving, and organizational skills.

• Excellent attention to detail and communication skills.

• Ability to forecast and analyze data effectively.

• Ability to work independently and as part of a team.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

Application review and/or interview. However, the Department may administer a skill assessment evaluation.

SAFETY IMPACT POSITION NO

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

Pay Grade 24

SALARY INFORMATION

GRANT FUNDED POSITION

Factors used in determining the salary offered include the candidates qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-4882.

If you need special services or accommodations, call (832-393-4882). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individuals sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes
• No

02

Which of the following best describes your education?

• High school diploma or GED
• Associates degree in Business Administration, Liberal Arts, or a related field
• Bachelors degree in Business Administration, Liberal Arts, or a related field
• Masters degree or higher in Business Administration, Liberal Arts, or a related field
• None of the above

03

How many years of verifiable experience do you have in administrative duties?

• 1-3 years
• 3-5 years
• 5-7 years
• 7-9 years
• 9 or more years
• None of the above

04

How many years of verifiable experience do you have serving as a computer inventory manager?

• Less than 1 year
• 1-2 years
• 3-5 years
• More than 5 years
• None of the above

05

How many years of verifiable experience do you have in implementing inventory control procedures?

• Less than 1 year
• 1-2 years
• 3-5 years
• More than 5 years
• None of the above

06

How many years of verifiable experience do you have with inventory control software and excel experience?

• Less than 1 year
• 1-2 years
• 3-5 years
• More than 5 years
• None of the above

07

What is your level of proficiency in evaluating computer equipment lifecycle?

• Beginner
• Intermediate
• Advanced
• No Experience

08

How many years of verifiable experience do you have in analyzing inventory data to generate reports?

• Less than 1 year
• 1-2 years
• 3-5 years
• More than 5 years
• None of the above

09

Are you a current City of Houston employee?

• Yes
• No

Required Question

Employer City of Houston

Address 901 Bagby St

Houston, Texas, 77002

Website https://www.houstontx.gov/