High School Diploma or GED
Minimum 2 years of administrative experience
Intermediate to advanced Excel skills (VLOOKUP/XLOOKUP, pivot tables, formulas, data cleaning)
Experience with Microsoft platforms (Excel, SharePoint, Teams)
Strong attention to detail and accuracy when handling data
Ability to follow work instructions and processes
Strong written and verbal communication
Ability to work independently with minimal supervision
Previous remote work experience preferred
Must have a reliable remote setup with a quiet, dedicated workspace
The Administrative Associate provides administrative and data coordination support for the Calibration team. This role focuses on organizing large datasets, supporting procurement activities, maintaining documentation, and coordinating calibration tracking across multiple locations.
Upload and organize calibration data from supplier spreadsheets into the Equipment Manager system.
Clean and standardize supplier data to align with internal systems.
Support migration of approximately 20,000 data entries across 80–100 locations.
Work with branch teams to ensure calibration data is completed and validated.
Track and follow up on missing or incomplete data.
Create and submit calibration-related purchase order requisitions through Ariba.
Manage documentation and follow procurement procedures.
Organize and maintain calibration certificates for accessibility and compliance.
Track calibration schedules for load banks and dynamometers.
Gather, verify, and enter information into reports, spreadsheets, and internal systems.
Assist with documentation management and departmental procedures.
Respond to routine inquiries and support administrative team activities.
System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
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Ref: #193-Precision Oakridge
Every day, System One focuses on services and solutions that require a high degree of specialization, in-demand technical skills, and large-scale operational expertise. We are essential partners to those on the front lines of our nation’s most critical infrastructure, technology, and life sciences initiatives.
Founded more than 40 years ago as a staffing partner to the engineering industry, today System One is a diversified organization operating in over 50 locations and putting more than 9,000 people to work in the United States, Canada, and the United Kingdom.