Administrative Assistant to Settlements

This is an excellent opportunity for an experienced legal administrative professional who enjoys detailed, process-driven work and wants to build a long-term career with a highly respected law firm. The firm is nationally recognized for securing record-setting verdicts and settlements and is committed to aggressive client advocacy, integrity, and teamwork.

A top-tier personal injury law firm in Houston, TX is seeking a skilled Administrative Assistant – Settlements to support a high-performing litigation team. The firm is nationally recognized for securing record-setting verdicts and settlements and is committed to aggressive client advocacy, integrity, and teamwork. This is an excellent opportunity for an experienced legal administrative professional who enjoys detailed, process-driven work and wants to build a long-term career with a highly respected law firm.

Position: Administrative Assistant – Settlements
Employment Type: Full-Time – 100% In-Office
Salary: $50—65K (DOE)
Benefits: Paid OT, generous bonuses, exceptional benefits package, free parking

What We're Looking For
We're seeking a career-minded administrative professional who enjoys settlement support and legal administration. This is not intended to be a stepping stone into a paralegal or attorney role. The ideal candidate enjoys administrative work, thrives on organization and accuracy, and is looking for a long-term opportunity within a collaborative legal team. 

What You'll Do

• Prepare and maintain accurate settlement disbursement statements.
• Audit and reconcile case expenses to ensure accuracy and completeness.
• Request, track, and organize lien, medical, and settlement documentation.
• Maintain accurate client and settlement information through detailed data entry.
• Communicate with clients regarding settlement status and respond to routine inquiries with professionalism and empathy.
• Track documents sent, received, and outstanding while keeping the settlement team informed of progress.
• Organize and maintain electronic and physical case files.
• Assist with administrative projects and departmental initiatives as assigned.
• Provide general administrative support including document preparation, scanning, filing, and correspondence.
• Ensure deadlines are met while managing multiple priorities in a fast-paced legal environment.

Qualifications

• 5–7 years of administrative experience, preferably within a law firm.
• Prior experience supporting settlement administration in a plaintiff personal injury practice is highly preferred.
• Strong data entry skills with exceptional attention to detail and accuracy.
• Excellent organizational, analytical, and time management skills.
• Strong verbal and written communication skills with the ability to handle confidential and sensitive client matters professionally.
• Ability to prioritize competing deadlines while maintaining a high level of accuracy.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Experience with QuickBooks is a plus, but not required.
• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.

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