Highlights
This role is responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and supporting the engineering team with day-to-day administrative functions. 2+ years of administrative experience, preferably supporting engineering, facilities, maintenance, construction, or property management teams.
Numbers & Facts
| Location | San Francisco, CA |
| Job Type | Full-time |
| Industry | Business Services - Other |
| Company Size | 10,000 employees or more |
| Year Founded | 1909 |
| Website | http://www.abm.com/ |
Description
The Administrative Assistant provides administrative and clerical support to ensure efficient office operations. This role is responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and supporting the engineering team with day-to-day administrative functions. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment.
Shift: Monday - Friday | Day Shift
Payrate: $32.34 hourly rate | Weekly pay
Location: San Francisco, Ca
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.
Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2026 Employee Benefits | Front Line Team Members
Essential Duties and Responsibilities
Provide administrative support to the Chief Engineer, Engineering Manager, and engineering staff.
Create, track, and maintain work orders through the Computerized Maintenance Management System (CMMS).
Schedule preventive maintenance activities and coordinate service appointments with vendors and contractors.
Maintain engineering records, equipment documentation, permits, compliance reports, and service contracts.
Process invoices, purchase orders, and departmental expenses while ensuring proper approvals and documentation.
Track engineering department budgets, inventory levels, and supply orders.
Assist with vendor onboarding and maintenance of vendor certificates of insurance (COIs).
Prepare reports related to maintenance activities, equipment performance, and departmental metrics.
Coordinate meetings, training sessions, and inspections for engineering staff.
Maintain filing systems for engineering manuals, warranties, equipment logs, and compliance documents.
Serve as a point of contact for tenants, vendors, and internal departments regarding engineering-related requests.
Assist with life safety inspections, compliance documentation, and regulatory reporting.
Monitor and update maintenance schedules to ensure timely completion of assigned tasks.
Support special projects and other administrative functions assigned.
Qualifications
Education
High school diploma or GED required.
Associate degrees in Business Administration, Facilities Management or a related field preferred.
Experience
2+ years of administrative experience, preferably supporting engineering, facilities, maintenance, construction, or property management teams.
Experience with CMMS, work order systems, or facilities management software preferred.
Experience processing invoices, purchase orders, and vendor documentation preferred.
About Company
ABM offers a wide variety of service-related positions, including electricians, HVAC technicians, security officers, parking attendants, and cleaning jobs. ABM cares about your success.
We provide training so that you learn new job skills and take pride in the quality service you're giving to clients. You'll look like the trained professional you are when you wear a ABM uniform.For your health and safety, we use non-toxic cleaning products and up-to-date equipment.
Our internal training program focuses on teaching you the skills and processes that have helped many of our employees starting out as a janitor, cashier, security officer or building engineer grow into various management roles throughout the company. These jobs aren't your everyday at ABM; they are careers.
Thousands of commercial, industrial, government and retail clients look to ABM for consistent quality service that meets their specialized facility service needs including commercial cleaning and maintenance, facility engineering, energy efficiency, parking and security services.
With fiscal 2011 revenues of approximately $4.2 billion and nearly 100,000 employees, our 300+ offices across the U.S. and various international locales enable us to provide custom facility solutions to sites of all sizes — from neighborhood banks and schools to the largest and most complex facilities, such as corporate office parks and major airports.
With more than 300+ offices located throughout the country, we are always accepting applications for janitorial maintenance, landscaping gardeners, security guards, parking attendants, shuttle drivers and building engineers.
ABM IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (MINORITY/FEMALE/VETERAN/DISABILITY)
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