Job Summary:
As our Administrative Assistant, your mission is to optimize office operations, enhance communication effectiveness, and provide timely support to the Program Manager, ensuring a well-organized and productive work environment at SCRAM of California.
Duties/Responsibilities:
- Prioritize and manage schedules effectively.
- Implement streamlined administrative processes.
- Enhance communication channels.
- Maintain organized records.
- Prepare reports and documents.
- Coordinate office logistics.
- Answer phones and return voicemails.
- Event/meeting planning
- Special projects
- Order supplies and materials.
- Money handling and reporting
- Assist clients with Frequently Asked Questions
- Conduct intakes (screening and assessment)
- Schedule orientation and installation appointments for all new referrals
- Install, remove, conduct maintenance and clean all equipment.
- Other administrative duties.
Skills/Abilities:
- Excellent organizational skills and attention to detail
- Strong written and verbal communication skills
- Self-motivated and not needing frequent direction from management
- Time Management
- Attention to Detail
- Problem-Solving
- Technology Proficiency
- Proactive Attitude
- Adaptability
- Dependability
- Professionalism
- Initiative
- Confidentiality
- Diplomacy
Education and Experience:
- High School Diploma or GED
- 1 year in Administrative Assistant/Customer Service role or 1 year of transferable skill set preferred
Physical Requirements (With or without reasonable accommodation):
- Sitting: 41% to 70%
- Standing: 41% to 70%
- Walking: 41% to 70%
- Reaching: 15% to 40%
- Kneel: 15% to 40%
- Squat: 15% to 40%
- Lift/Carry: 15% to 40% and 25 lbs
- Fine Motor Movements: Over 70%
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.