Administrative Assistant

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

What you will do:

• Provide direct administrative support to the CIO and multiple Finance Directors, balancing priorities across leaders and time-sensitive business needs.

• Manage complex calendars, scheduling requests, meeting logistics, room coordination, visitor arrangements, and leadership availability.

• Coordinate CIO staff meetings, governance reviews, strategic planning sessions, operational reviews, workshops, and offsite events.

• Prepare, format, proofread, and distribute executive communications, agendas, presentations, meeting materials, minutes, and follow-up documentation.

• Facilitate domestic and international travel arrangements; support expense reporting, payment processing, purchasing activity, and corporate card reconciliation.

• Serve as a professional liaison between the CIO office, Finance Directors, internal stakeholders, external partners, and cross-functional leadership teams.

• Handle confidential information with discretion, including business strategy, personnel matters, organizational changes, financial information, and technology initiatives.

• Support special projects, communications, leadership events, and operational improvements that improve the effectiveness of the CIO organization.

• Build relationships across the executive administration staff to drive collaboration, consistency and cover for office absences.

What you will have:

• Experience supporting senior executives, CIO, CFO, vice president, or leadership team.

• Experience coordinating meetings, travel, expenses, presentations, and communications for multiple leaders.

• Experience working in a finance, business services, IT, manufacturing, or large-enterprise environment.

• Experience supporting confidential matters, leadership communications, procurement workflows, or customer and vendor-facing coordination.

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.

Level Working Knowledge:

• Accurately gauges the impact and cost of errors, omissions, and oversights.
• Develops and uses checklists to ensure that information goes out error-free.

Collaborating: Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.

Level Working Knowledge:

• Demonstrates experience participating in productive collaborative processes.
• Helps solve business problems and meet business goals through collaborative processes.

Effective Communications: Understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Flexibility and Adaptability: ability to adapt to a changing environment and be comfortable with change.

Managing Multiple Priorities: Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.

Level Working Knowledge:

• Recognizes changing demands and priorities; validates changes with management.
• Responds to day-to-day operational priorities while still making progress on project work.

Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

Summary Pay Range:

$55,840.00 - $83,760.00

Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.

Benefits:

Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.

• Medical, dental, and vision benefits*

• Paid time off plan (Vacation, Holidays, Volunteer, etc.)*

• 401(k) savings plans*

• Health Savings Account (HSA)*

• Flexible Spending Accounts (FSAs)*

• Health Lifestyle Programs*

• Employee Assistance Program*

• Voluntary Benefits and Employee Discounts*

• Career Development*

• Incentive bonus*

• Disability benefits

• Life Insurance

• Parental leave

• Adoption benefits

• Tuition Reimbursement

• These benefits also apply to part-time employees

This position requires working onsite five days a week.

Visa Sponsorship is not available for this position.

Posting Dates:

Any offer of employment is conditioned upon the successful completion of a drug screen.

Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.

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