Administrative AssistantPay: $20.00/hrJob Type: Full-Time | On-SiteBring Your Organization Skills to a Fast-Paced OperationRoad & Rail Services is looking for a dependable and detail-oriented Administrative Assistant to support the day-to-day needs of our operation. This position is a good fit for someone who enjoys working with numbers, organizing information, maintaining accurate records, and helping a busy team stay on track.This is more than a traditional clerical position. You will work closely with site management and corporate departments to help coordinate paperwork, payroll information, financial records, spreadsheets, scheduling, and other administrative functions that keep the operation running efficiently.The ideal candidate has previous administrative experience, strong Excel and Microsoft Office skills, basic accounting knowledge, and the ability to manage multiple responsibilities while meeting deadlines.What You'll DoAs an Administrative Assistant, your responsibilities may include:Provide daily administrative and clerical support to site managementEnter, update, and maintain information in spreadsheets and company systemsPrepare, organize, review, and file company and customer documentationAssist with payroll records, employee timekeeping information, and related paperworkMaintain financial records and assist with basic accounting-related tasksPerform data entry and data processing accurately and efficientlyCreate and maintain Excel spreadsheets, reports, and tracking documentsCoordinate meetings, schedules, correspondence, and other office activitiesOrder and maintain office supplies as neededAssist with special projects and administrative assignmentsHelp ensure required corporate paperwork is completed accurately and submitted by established deadlinesCommunicate with management and other departments to resolve missing or incomplete informationMaintain organized electronic and physical recordsFollow company, customer, and industry safety proceduresMaintain a clean and organized work areaOperate company or customer vehicles when required and authorizedWhat We're Looking ForCandidates should have:At least 1 year of administrative or office experienceAt least 1 year of experience using Microsoft Office programsStrong working knowledge of Microsoft Excel and spreadsheetsBasic accounting or financial recordkeeping skillsPrevious data entry or data processing experienceAbility to type at least 30 words per minute with minimal errorsStrong attention to detail and commitment to accuracyAbility to organize and prioritize multiple assignmentsAbility to meet deadlines in a fast-paced work environmentProfessional written and verbal communication skillsDependable attendance and a strong work ethicAbility to work independently while also supporting a teamExperience with payroll, billing, invoicing, accounting support, or financial documentation is a plus.Additional RequirementsA valid state driver's license must be maintained when operating company or customer vehicles or equipment as part of the position.Candidates must also be able to meet applicable company Conditions of Employment requirements.Safety Is Part of Every PositionAt Road & Rail Services, safety is everyone's responsibility. All associates are expected to follow established safety procedures, identify and report potential hazards, and perform their responsibilities in a manner that protects themselves, coworkers, customers, and company property.Why Road & Rail Services?Road & Rail Services has been providing rail-related services throughout North America since 1987. Our teams support railroads, manufacturers, shippers, and owners of rail-related equipment through terminal operations, plant services, vehicle handling, railcar services, and field maintenance.We value people who are dependable, safety-minded, organized, and willing to take ownership of their work. If you have administrative experience and are looking for an opportunity where your attention to detail can make a direct impact on daily operations, we encourage you to apply.
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