Administrative Assistant, Principal

Job Title: Secretary to Principal Reports to: Principal Dept./ School: Assigned Campus Wage/Hour Status: Nonexempt Pay Grade: 405 / 220-226 days Date Revised: 10/2025 Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school' s administrative staff. Qualifications: Education/ Certification: High school diploma or GED Special Knowledge/ Skills: Proficient word processingand file maintenanceskills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Experience: One to three years secretarial experience, preferably in public education environment Major Responsibilities and Duties: Records, Reports, and Correspondence

1. Preparewritten correspondence, forms, schedules, or reports using personal computer.
2. May prepareinstructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using personal computer.
3. May maintain a daily teacherattendancelog and records for substitute teachers.
4. Processpersonnel time records including leave requestsand reports. Compile information and submit to central office according to establisheddeadlines.
5. May maintain school calendar of events. Reception and Phones
6. Schedule meetings and appointments and maintain calendar for principal.
7. Assist students, teachers, and parentsas needed.
8. Receive incoming calls, take reliable messages, and route to appropriate staff. Files
9. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
10. Update handbooks, policy manuals, and other documents asassigned.
11. Perform routine bookkeeping tasks including simple mathematical operations to maintain campus budget records.
12. Prepareand processpurchaseorders and work orders.
13. Receive, store, and issuesupplies and equipment.
14. Prepareand make cashdeposits for activity account(s). May be responsible for maintenanceof activity checkbook(s) and ledger(s).
15. Assist with coordination of faculty meetings and campusactivities.
16. Accurately maintain campus budget.
17. Maintain inventory of fixed assets, equipment, and supplies.
18. May sort, distribute, or deliver mail and other documents.
19. May administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
20. Maintain confidentiality. None Equipment Used: Personalcomputer and peripherals, copier, fax machine, and calculator. Working Conditions: Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer. The foregoing statementsdescribe the general purposeand responsibilities assignedto this job and are not an exhaustive list of all responsibilities and duties that may be assignedor skills that may be required. Approved by Date Reviewed by Date