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Administration Jobs

Administrative Assistant

Rapid Estate Liquidators and Auction Gallery

Orlando, FL

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Bookkeeping, Communication Skills, Customer Response, Customer Support/Service, Data Entry, Detail Oriented, Document Management, Follow Through, Logistics, Multitasking, Organizational Skills, Post-Sales, Presentation/Verbal Skills, Record Keeping, Sales, Spreadsheets, Telephone Skills, Time Management, Writing Skills
LOCATION
Orlando, FL
POSTED
30+ days ago
Rapid Estate Liquidators & Auction Gallery is looking for an administrative assistant to join our team! Our ideal candidate has exceptional organizational skills and follow-through, can work independently, and has significant customer service experience. You will be working with the team to route incoming communications and acting as a liason between RELAAG and our customers, clients, and vendors. We are a small team, so you will be asked to help with other aspects of the business like researching items in the auction, writing listings, and assisting with pickups.
 
Administrative Assistant — Rapid Estate Liquidators & Auction Gallery
Primary Responsibilities
  • Provide day-to-day administrative support to the auction team before, during, and after sales
  • Answer phones and emails, respond to basic client inquiries, and route more complex questions appropriately
  • Assist with auction preparation including catalog organization, data entry, and document management
  • Enter and maintain accurate records for consignors, bidders, invoices, and payments
  • Coordinate paperwork related to consignments, condition reports, and post-sale follow-ups
  • Support invoice processing, filing, and light bookkeeping tasks as needed
  • Help keep the office organized and running smoothly during busy sale periods
Auction & Client Support
  • Assist with bidder registration and customer service during previews and auction days
  • Communicate clearly and professionally with consignors, buyers, shippers, and vendors
  • Help prepare shipping lists and coordinate basic logistics with our shipping partners
  • Track deadlines and follow up on outstanding paperwork or client responses
Skills & Qualifications
  • Strong organizational skills and attention to detail
  • Comfortable working with spreadsheets, email, and basic office software
  • Clear written and verbal communication skills
  • Ability to juggle multiple tasks and shifting priorities, especially around auction dates
  • Reliable, punctual, and able to work independently once trained
  • Previous administrative, office, or customer service experience preferred
Nice to Have (but Not Required)
  • Experience working in an auction house, gallery, estate sale, or similar environment
  • Familiarity with inventory systems, databases, or auction platforms
  • Interest in antiques, art, collectibles, or the auction industry in general
Work Environment
  • Fast-paced around auction cycles, quieter between sales
  • Small team where flexibility and teamwork are important
  • In-office role

About the Company

R

Rapid Estate Liquidators and Auction Gallery

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