McCloskey Mechanical Contractors, Inc. is looking for an Administrative Assistant for the HVAC Service Department.
The following are requirements and daily tasks that will be performed by the right candidate:
- Must be able to multi-task, with little direction, set priorities, and be detail-oriented and self-motivated.
- Support the Service Manager with data compilation reporting, Excel spreadsheets and statistical information.
- Have experience with Microsoft Office
- Maintain business continuity and flow of scheduled work.
- Write, edit, and proofread correspondence and documents.
- Works as a team member on projects, assignments, and tasks.
- Work with Contractors and Project Managers.
- Work with Government Liaisons.
- Have exceptional ability to problem solve and make decisions independently and prioritize work flow.
- Remain calm and courteous when dealing with difficult situations involving customers and employees, solving issues, concerns and difficult situations.
Requirements
Requirements
- Applying for Permits and Scheduling Final Inspections; experience is a plus.
- Government Contract fulfillment and bidding process; experience is a plus.
- Demonstrate professional and interpersonal relationship skills.
- Report to National Service Operations Coordinator.
- Scheduling and Dispatching of Service Technicians using the Foundation data base.
- Answering phone calls.
- Creating work orders, and working with Company Software for dispatching, creating invoices, etc.
- Demonstrate strong customer service problem solving skills and decision-making.
- Demonstrate skills showing initiative, personal responsibility, and accountability.
- Strong working knowledge of managing two-way communications.
- Ability to handle multiple tasks simultaneously and maintain composure under pressure in a fast-paced environment while meeting deadlines.
- Demonstrate speed and accuracy in the completion of tasks.
- Maintain a "can do" attitude.
- A team player who contributes and works with others to accomplish results.
Benefits
- Health Insurance
- Dental/Vision
- Paid time off
- Profit Sharing