Administrative Assistant (On-site, San Antonio, TX)

About This Role

A leading automotive manufacturer is hiring an Administrator (Administrative Assistant) to support a Production Engineering department in San Antonio, TX (100% onsite). You will manage schedules, expense reports, travel, and visitor planning; support operating and capital budget activities (tracking, cost reports, accruals, and requisitions); run purchasing reports; provide daily clerical support; and help coordinate weekly construction meetings and department functions. This is a standard Monday to Friday schedule with no travel and no overtime.

Responsibilities

• Manage schedules, expense reports, travel arrangements, and visitor planning
• Support operating and capital budget activities: budget tracking, cost reports, schedule reports, and monthly accruals
• Process purchase and manual pay requisitions (capital and operating)
• Run Open PO and match-exception reports
• Provide daily clerical support: mail, office supplies, visual management boards, and conference room setup
• Support the scheduling, planning, and preparation of weekly construction meetings and functions
• Complete monthly data-entry activities (training records, KPI data)
• Maintain the department organization chart