Administrative Assistant II

Administrative Assistant II

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Coordinate administrative operations for the DMD External Rotations Program including:
• Provide administrative support to the faculty liaison to external rotation sites for DMD students
• Manage the data collection system for DMD student external rotation activities
• Monitor data quality by reviewing submissions for completeness and accuracy from DMD students and external rotation sites
• Process, catalog, and distribute student evaluations of external rotation supervisors to rotation supervisors, the external rotations faculty course director, and the department chair
• Coordinate student travel logistics, including hotel reservations, travel authorizations, expense reports, and UF GO reimbursements
• Serve as a liaison between DMD students and the external rotations faculty course director by responding to inquiries and communicating program information
• Coordinate the annual extramural faculty meeting, including securing venue, catering, logistics, and onsite support

Provide administrative support to the department, including:
• Front desk support, answering phones, opening and distributing mail, scanning invoices, and filing
• Coordinate meeting and event logistics, including conference room reservations, catering, and audiovisual needs
• Maintain department administrative records, including check, parking, keys, and shared equipment logs
• Develop marketing and public-facing materials supporting departmental community programs and research centers in collaboration with faculty and staff
• Assist with purchasing and restocking of departmental office supplies
• Submit and monitor IT and facilities service requests
• Assist with annual inventory scanning

Provide administrative oversight of the Saving Smiles program’s reporting requirements, including:
• Prepare monthly invoices and compliance tracking
• Coordinate with department personnel to compile required documentation
• Perform data entry to support program requirements

$20/hr, commensurate with education/experience

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Excellent communication, organizational, and computer skills (including the Microsoft Office Suite)
Ability to learn and interact with data systems.
Adept in email and verbal communication.

In order to be considered, you must upload your resume. This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See the Qualified Positions link on our applicant FAQs page for a list of eligible positions.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is open to current UF employees only.