Administrative Assistant II

Classification Title:

Administrative Assistant II

Classification Minimum Requirements:

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Job Description:

The Administrative Support Assistant II will provide support to faculty and staff located in the department of Medicinal Chemistry in the College of Pharmacy. This position requires an individual to manage many tasks and must exercise professionalism and effective communication skills when interacting with faculty, staff and students. The individual is expected to work independently with minimal supervision and must be proactive with assignments, have attention to detail, and take ownership of their responsibilities.

Academic and Research Administrative Support:

• Work with graduate coordinator for trainee support, graduate event support, logistical support.
• Work with department seminar coordinator for seminar logistical support.
• Develop and maintain professional relationships with agencies, collaborators, donors/companies.
• Assist faculty with publishing needs.
• Assist in tracking volunteers and research scholars.
• Host speakers, research events (e.g., CNPD3 symposia) and center seminars.

Daily operations:

• Maintain files and departmental records.
• Order related activities (packing slips, assigning orders to specific accounts, etc.).
• Package receipt and preparation for pick up (FedEx, Fisher, etc.).
• Mail distribution and delivery of packages.
• Departmental key management.
• Assist with PCard reconciliation process.
• Maintain calendar, schedule appointments/meetings for MC Chair.
• Answer/make phone calls.
• Assist in developing and monitoring annual operating budgets and expenses.
• Work with SSC HR for new hire/employee/volunteer setup.
• Department travel, procurement and accounts payable transactions.
• Maintain calendar, schedule appointments/meetings for MC Chair.
• Maintain department and center webpages and newsletters.

Additional:

• Serve as backup for other administrative support staff.
• Miscellaneous duties as assigned.

Expected Salary:

$21.50 - $23.00 per hour

Employment Benefits include:

Health Insurance: UF participates in state-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more. OPS employees are eligible for state benefits if your FTE is 0.75 (30 hours per week) or greater.

Retirement Options: The Federal Insurance Contributions Act (FICA) Alternative Plan is a mandatory retirement savings plan under Internal Revenue Code section 401(a) with Fidelity Investments and is required for eligible OPS employees. You may also voluntarily participate in other retirement saving plans.

Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

To learn more visit: hr.ufl.edu/benefits

Required Qualifications:

High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.

Preferred:

Excellent computer processing skills and attention to detail.

Excellent Excel and Word skills.

Excellent financial management skills.

Excellent verbal and written communication skills.

Excellent organizational skills.

Special Instructions to Applicants:

To be considered, you must upload your cover letter, resume, and list of three professional references.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for Veteran's preference. If you are claiming Veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran''''s Preference Page for more specific information.

Health Assessment Required: No