Administrative Assistant II - Business Services

Administrative Assistant II - Business Services

Salary

Depends on Qualifications

Location

Houston, TX

Job Type

Regular Full-time

Job Number

17207

Department

Engineering Department

Opening Date

09/11/2026

Closing Date

9/25/2026 11:59 PM Central

• Description
• Benefits
• Questions

Position Description

Position Overview:

This position provides administrative and operational support to the Business Services Division within the Office of the County Engineer. The role supports division leadership and staff with contracts and procurement activities, administrative coordination, scheduling, correspondence, records management, and other day-to-day business needs. The ideal candidate is organized, dependable, and able to manage multiple priorities while handling sensitive and confidential information. This position requires strong communication skills, attention to detail, sound judgment, and the ability to work professionally with County staff, vendors, contractors, and other stakeholders.

Job Duties:

• Provide administrative support to Business Services leadership and staff.
• Assist with administrative activities related to contracts and procurement, including document preparation, routing, tracking, filing, and record maintenance.
• Maintain and organize contract, procurement, and other division records and documentation.
• Track deadlines, pending items, approvals, and other action items for the division.
• Prepare and edit correspondence, reports, memoranda, agendas, and other documents.
• Coordinate calendars, meetings, meeting materials, and follow-up items.
• Assist with the preparation and tracking of Commissioners Court agenda items for assigned matters.
• Coordinate and assist with special projects and assignments as needed.
• Assist with new hire onboarding and other administrative needs within the division.
• Coordinate space planning and space allocation for employees.
• Maintain and coordinate office supply needs across assigned divisions and buildings.
• Assist with budget-related administrative activities as assigned.
• Communicate professionally with executive leadership, County departments, vendors, contractors, and other stakeholders.
• Maintain confidentiality and appropriately handle sensitive information and records.
• Perform other duties as assigned.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education:

• Associate Degree.

Experience:

• Four (4) years of progressively responsible administrative experience supporting business operations, contracts, procurement, or executive leadership.

Knowledge, Skills, & Abilities (KSAs)

• Excellent writing skills, including mastery of spelling and grammar.
• Excellent customer service skills, including service to external and internal customers, as demonstrated by establishing a positive rapport.
• Possesses strong organizational skills (able to multitask), good written presentation skills, excellent verbal and written communication skills, and is detail-oriented.
• Advanced Microsoft Office skills, with the ability to become familiar with Universal Services-specific software.
• Proficiency in collaboration and prioritization of duties. Mature, flexible, supportive, dependable, works both autonomously and cooperatively, and desires to undertake new and varied projects and responsibilities.
• Diplomatic, trustworthy, creative, poised, and maintains confidentiality.
• Possesses strong critical thinking skills.

Emergency Deployment & Continuity of Operations Requirement:

In accordance with Harris County's Continuity of Operations Plan (COOP) Policy, this position is subject to emergency response and deployment protocols. The employee may be designated as supporting a Mission Essential Function (MEF) and must:

• Participate in the classification of departmental staff based on MEF responsibilities.
• Be available for temporary deployment to an alternative work location, role, or telework assignment during emergencies.
• Confirm work assignments with their supervisor before reporting to any worksite during such events.
• Remain flexible in assuming alternative duties as directed to support continuity of County operations.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Education:

• Bachelor's Degree.

Experience:

Knowledge, Skills & Abilities (KSAs):

• Knowledge of proven ways to add value by assisting a director.
• Impeccable verbal and written communication skills.
• Knowledge of how to create compelling presentations using software creatively.
• Ability to use sound judgment to solve problems and advance important issues.

General Information

Position Type and Typical Hours of Work:

Full-Time | Regular | 40 hours per week.

Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.

Salary: Commensurate experience, based on 26 pay periods.

Physical Demands and Environmental Exposure:

Most assignments will be performed in an office, meeting, or operations command center environment, but some fieldwork may be required. Extended work hours may be required during the activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event).

This position requires bending, stooping, and lifting up to 25 lbs., frequent walking, standing, sitting, reaching, and ascending/descending stairs. The physical demands described here are representative of those an employee must meet to perform the essential functions of this job successfully.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FEATURED BENEFITS:

Medical, vision, and dental insurance.

Wellness.

Professional development opportunities.

Flexible spending accounts.

457 deferred compensation plans.

Retirement pension (TCDRS).

Transportation assistance (Metro Ride Sponsor Program).

Disability and life insurance.

Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular (full-time) positions:

Health & Wellness Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*
• Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the Countys behalf as needed.

For plan details, visit the Harris County Benefits & Wellness website:

www.benefitsathctx.com

01

Which of the following best describes your highest level of education completed as it relates to this position?

• High School Diploma or GED
• Associate Degree
• Bachelors Degree
• Masters Degree or higher
• None of the above

02

If you hold a degree, please list your degree and field of study below.

03

How many years of progressively responsible administrative experience do you have supporting business operations, contracts, procurement, or executive leadership?

• No expereince
• 1 - 3 Years
• 4 - 6 Years
• 7+ Years

04

Please briefly describe your progressively responsible administrative experience, including the type of business operations, contracts, procurement, or executive leadership support you provided.

05

How would you describe your proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint?

• Basic
• Intermediate
• Advanced
• Expert
• No experience

Required Question

Employer Harris County

Address 1111 Fannin St

Ste. 600

Houston, Texas, 77002

Phone 713-274-5445

Website https://www.governmentjobs.com/careers/harriscountytx