Administrative Assistant I (Time & Attendance) - Transportation

TRANSFER PERIOD CLOSED

RESUME MUST BE SUBMITTED WITH APPLICATION

Location: Broadway Complex

Work Schedule: 230 Days

Work Type: Regular Full-Time

Exempt: No

Pay Grade: C6

REASONS TO JOIN NEISD

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IMPORTANT INFORMATION REGARDING CALCULATION OF PAY: The annual pay for this position is pro-rated based on the effective date of the assignment

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IMPORTANT INFORMATION REGARDING OPTIONS FOR PAY (for employees who work 215 Days or less ONLY)

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EDUCATION AND EXPERIENCE:

High School Diploma or Equivalent

Two years related experience and/or training; or equivalent combination of education and experience

High School Diplomas and college/university degrees must be obtained from an accredited program or university approved by the United States Department of Education and the Texas Education Agency.

PRIMARY PURPOSE SUMMARY:

Performs clerical and administrative duties in support of the Transportation Operations Manager. Processes and maintains Transportation Department employees' payroll, attendance records, and schedules.

ESSENTIAL REQUIREMENTS AND RESPONSIBILITIES:

1. Answers the telephone in a professional manner, screens, and refers all calls to appropriate areas within the Transportation Department.

2. Prepares and maintains intradepartmental files for the Operations Manager.

3. Prepares overtime reports on a weekly basis for the Operations Manager.

4. Prepares and distributes schedule reports on a weekly basis to various areas within the department.

5. Translates and transcribes for supervisors specific attendance data for use with counseling and evaluations.

6. Prepares and distributes various individual personnel attendance reports to supervisors within the Transportation Department.

7. Prepares and maintains the Director's weekly perfect attendance report for the Transportation bonus incentive program.

8. Prepares, maintains, and distributes a spare driver roster for full time Transportation personnel.

9. Enters and maintains daily work schedules for all Transportation employees who are on the Kronos payroll system.

10. Maintains, reviews, and edits payroll data for all Transportation employees who are on Kronos (approximately 450 personnel).

11. Researches all payroll and leave concerns for Transportation employees.

12. Attends various meetings with the Payroll Department for planning and implementation of Kronos payroll system upgrade.

13. Calculates and enters all trips (approximately 10,000 per school year) made by drivers and assistants into Kronos.

14. Ensures that all discrepancies on trip sheets are resolved accurately.

15. Calculates and enters various leaves for all Transportation employees who are on Kronos.

16. Prepares exception reports on a daily basis to identify inappropriate or inaccurate entries made by Transportation employees to Kronos.

17. Enters daily, all absences from Dispatcher's daily absentee reports into the Personal Information Management system (PIM).

18. Encodes daily, all leaves reported by Transportation employees into the PIM.

19. Prepares weekly time sheets for supervisors of various sections within the department.

20. Prepares and distributes individual biweekly time sheets for all Transportation employees.

21. Prepares and maintains a Transportation personnel information database. Distributes specialized personnel lists and reports for various sections and supervisors within the department.

22. Prepares and posts a date of hire list for all drivers and assistants in the department.

23. Teaches classes pertaining to payroll and attendance to newly assigned personnel during post hire training and to all Transportation employees during the annual in-service.

24. Assists other areas within the department with special projects as needed.

25. Maintains confidentiality of information.

26. Reports to work on time every day.

27. Performs additional duties and responsibilities as may be assigned.

QUALIFICATION REQUIREMENTS:

• Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint)
• Knowledge of modern office practices, procedures, equipment and clerical techniques
• Ability to work with and adapt to various database and spreadsheet programs and proficient in Word and Excel
• Ability to communicate clearly and effectively, both verbally and in writing
• Valid Texas Driver's License with driving record that meets the requirements of the District

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms and taste or smell. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT:

The environmental characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: The employee is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually moderate. The foregoing statements describe the general purpose and essential responsibilities assigned to this job and are not an exhaustive list of all essential responsibilities and duties that may be assigned or qualifications that may be required. The District reserves the right to amend the essential responsibilities for this position.

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While all applications will be reviewed, not all applicants will be interviewed.

North East Independent School District does not to discriminate on the basis of age, race, religion, color, national origin, sex, marital or veteran status, disability (or relationship or association with an individual with a disability), genetic information or other legally protected status in its programs, services or activities as required by Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; and Section 504 of the Rehabilitation Act of 1973, as amended.