Administrative Skills, Billing, Communication Skills, Construction Inspection, Consulting, Data Entry, Database Administration, Detail Oriented, Documentation, Documentation Format, Drilling, Environmental Engineering, Geology, Geotechnical Engineering, Hardware Virtualization, Healthcare, High School Diploma, Interpersonal Skills, Leadership, Materials Testing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Office Management, Operational Support, Operations, Operations Management, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Problem Solving Skills, Proofreading, Resolve Customer Issues, Spreadsheets, Time Management, Typing, Volunteer Experience, Willing to Travel, Writing Skills
At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.
Position Overview:
We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.
This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.
Responsibilities:
- Assist with data entry, report preparation, and maintaining spreadsheets or databases.
- Scheduling of building inspectors and assist with processing of permits as needed
- Prepare, format, and proofread documents, reports, and presentations as needed.
- Organize and maintain data related to billing and invoicing
- Provide administrative support for various projects as assigned.
- Take calls from clients, municipalities, building inspectors, and other intra-office personnel
- Answer client questions promptly and handle specials requests regarding typing and billing
- Perform other duties as assigned.
- Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
- Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.
Job Responsibilities Note:
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. UES retains the right to add to or change the duties of the position at any time.
Qualifications:
- High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
- 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
- Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
- Strong organizational, time management, and problem-solving skills.
- Strong attention to detail and ability to handle confidential information with discretion.
- Effective verbal and written communication skills to interact with team members and stakeholders.
- Ability to work independently and collaboratively in a fast-paced environment.
- Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.
Travel Requirements:
This position does not require regular travel as part of its primary responsibilities. However, occasional travel
may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events.
Travel, when necessary, will be communicated in advance and aligned with business needs.
#LI-MA1 #LI-Onsite
Physical Demands & Work Environment:
- This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
- The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
- The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
- The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.
EEO Statement:
UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement at the bottom of the page here
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Universal Engineering Sciences
Universal Engineering Sciences, Inc. (Universal) is a consulting engineering firm specializing in geotechnical engineering, environmental sciences, construction materials testing, and threshold inspection. We are a growing, competitive firm with a strong position and reputation in our industry. We are always looking for ways to provide enhanced services. With this in mind, we began offering private provider inspection (PPI) and plan review in 2003, and added in-house geophysical engineering and surveys to our already wide range of construction-related services.
Universal’s mission is to do “WHATEVER IT TAKES” to provide our services with a primary focus on understanding and delivering solutions for each of our individual client’s needs, be that timeliness, cost-saving recommendations, ingenuity or any other requirement they may have.