Administrative Assistant

Convergentz, a division of the Hunton Group (www.huntongroup.com), has a new and exciting opportunity for you to join our organization as an Administrative Assistant. The selected candidate will be responsible for procurement, job costing, customer invoicing, and administrative support to the Vice President of Convergentz. Selected individuals will also be required to closely interact with the FLS Inspection Manager and internal and external customers to ensure the timely completion of each FLS service inspection, compliance documentation, verify accuracy in job cost centers, and repairs required for each inspection. This position is in zip code 77042.

Come work for an industry leader that has been recognized both locally and nationally as one of the Top Places to Work!

Responsibilities:

• Follow established standard work and processes, utilizing several enterprise systems.
• Coordinate the transition of projects from Sales to Operations within enterprise business systems.
• Attend project turnover meetings, act as scribe, and disseminate meeting minutes to all parties in attendance.
• Administer projects throughout the entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.
• Manage procurement processes per project requirements. With guidance from the FLS Inspection Manager and FLS Service Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
• Coordinate with warehouse associate to ensure invoices are processed correctly and in accordance with material received.
• Coordinate monthly customer invoicing process per customer requirements from Project Managers, Inspection Manager, and Service Manager directions to ensure timely and accurate billing.
• Coordinate with project team members for accurate and timely recording of project costs, including time sheets, vendor invoices, etc.
• Facilitate the setting up of new vendors and subcontractors via standard accounting, organizational policies, and safety procedures.
• Schedule manpower, assist Managers with scheduling and dissemination of information.
• Other duties as assigned.