Administrative Assistant

Convergentz, a division of the Hunton Group (www.huntongroup.com), has a new and exciting opportunity for you to join our organization as an Administrative Assistant. The selected candidate will be responsible for procurement, job costing, customer invoicing, and administrative support to the Vice President of Convergentz. Selected individuals will also be required to closely interact with the FLS Inspection Manager and internal and external customers to ensure the timely completion of each FLS service inspection, compliance documentation, verify accuracy in job cost centers, and repairs required for each inspection. This position is in zip code 77042.

Come work for an industry leader that has been recognized both locally and nationally as one of the Top Places to Work!

Responsibilities:

• Follow established standard work and processes, utilizing several enterprise systems.
• Coordinate the transition of projects from Sales to Operations within enterprise business systems.
• Attend project turnover meetings, act as scribe, and disseminate meeting minutes to all parties in attendance.
• Administer projects throughout the entire life cycle to ensure contract compliance and successful delivery. This includes coordination with regional leadership, contract management, legal, and financial services.
• Manage procurement processes per project requirements. With guidance from the FLS Inspection Manager and FLS Service Manager and/or Engineer, handle material ordering/tracking, issue purchase orders and subcontracts to qualified vendors.
• Coordinate with warehouse associate to ensure invoices are processed correctly and in accordance with material received.
• Coordinate monthly customer invoicing process per customer requirements from Project Managers, Inspection Manager, and Service Manager directions to ensure timely and accurate billing.
• Coordinate with project team members for accurate and timely recording of project costs, including time sheets, vendor invoices, etc.
• Facilitate the setting up of new vendors and subcontractors via standard accounting, organizational policies, and safety procedures.
• Schedule manpower, assist Managers with scheduling and dissemination of information.
• Other duties as assigned.

Qualifications:

• Must have strong communication skills, a proactive approach, and a willingness to work independently as well as part of a team.
• Demonstrated ability to perform tasks such as problem solving, decision making, rational thinking, and exercising good judgment.
• Experience prioritizing tasks in order to meet tight deadlines within a fast-paced environment.
• Previous experience with financial systems and basic accounting, including accounts receivable and accounts payable, an asset.
• Construction law and regulation knowledge is an asset.
• Familiarity with the operation of Fire Life Safety Systems preferred, not required.
• Possess a valid Texas driver's license
• Ability to pass a background check and pre-employment drug test.

Education and/or Experience:

• High School diploma or GED.
• Up to two (2) years of related experience; or equivalent combination of education and experience.

Our comprehensive benefits package includes medical, dental & vision coverage after 60 days; a 401(k) plan, PTO, life insurance and short & long-term disability after 90 days; and 10 paid holidays with no waiting period.