Administrative Assistant

Office Manager/Administrative Assistant
Our client is a rapidly growing organization is seeking an Office Manager/Administrative Assistant to oversee day-to-day office operations while providing high-level administrative support to the executive team. This is a highly visible, hands-on role for someone who thrives in a fast-paced environment, enjoys keeping things organized, and can seamlessly shift between executive support, facilities, vendor management, employee experience, and event coordination.

Why Consider This Office Manager/Administrative Assistant Role?

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• Take ownership of a diverse range of office operations and administrative responsibilities
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• Enjoy a hybrid working model, offering great work life balance
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• Partner directly with executive leadership and support high-visibility company initiatives
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• Play a key role in creating a positive, organized, and engaging workplace experience
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• Enjoy a fast-paced environment where initiative, problem-solving, and collaboration are valued
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Key Responsibilities of the Office Manager/Administrative Assistant:

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• Provide administrative support to executive leadership, including calendar management, travel coordination, meeting scheduling, and logistics across multiple time zones
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• Oversee daily office operations, including facilities, office supplies, equipment, mail, snacks, and building needs
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• Support employee onboarding and offboarding by coordinating equipment orders, setup, and other workplace logistics
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• Plan and coordinate company events, including team meals, celebrations, offsites, leadership retreats, All Hands meetings, board meetings, and holiday events
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• Manage event logistics, scheduling, vendor coordination, and day-of execution
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• Oversee company swag, business cards, new-hire welcome packages, employee gifts, and recognition programs
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Qualifications of the Office Manager/Administrative Assistant:

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• Proven experience in office management, operations, executive assistance, or a similar administrative role
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• Highly proactive with the ability to work independently and take ownership of responsibilities
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• Professional and comfortable interacting with executives, employees, vendors, and other stakeholders
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• Proficiency with Microsoft Office Suite and common office technology
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• People-oriented approach with a genuine interest in creating a positive employee experience
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