Administrative Assistant

A collaborative, start-up consulting practice based in West Houston is seeking an Administrative Assistant to serve as the operational center of the practice — managing communication, priorities, and workflow on behalf of the principal across high-stakes legal and consulting matters.
The ideal candidate is a self-directed professional with sound judgment, polished communication skills, and a track record of operating with autonomy in fast-paced, high-standard environments.

Salary: $20-25/hr, DOE
Location: West Houston, TX - Onsite
Type of Position: Long Term Contract
(part-time, approximately 15–25 hours per week; role expected to expand in scope and hours over time)

Responsibilities:

• Keep information, priorities, and projects moving smoothly across the practice.

• Manage the principal’s calendar, proactively identifying conflicts and organizing time effectively.

• Monitor incoming emails and communications, prioritizing items and handling routine matters as needed.

• Use sound judgment to determine what needs the principal’s attention, what can be handled independently, and how messages should be communicated.

• Keep track of relationships, commitments, and follow-up items to ensure nothing falls through the cracks.

• Help maintain strong relationships by coordinating regular meetings and ensuring follow-up actions are completed.

• Communicate professionally with attorneys, executives, and technical experts on the principal’s behalf.

• Look for ways to streamline processes and implement practical systems that improve efficiency over time.

• Conduct conflict checks for new business opportunities, prospective clients, and potential hires.

• Maintain records and manage documents, including overseeing the contract database.

• Track billable time across ongoing projects to ensure accurate reporting.

• Bachelor’s degree obtained (or in progress) in English, History, or similar
• Strong written and verbal communication skills
• Proven ability to manage communications, schedules, and follow-up tasks in a fast-paced environment.
• Strong skills in Microsoft Office (Outlook, Word, and Excel) and comfort learning new systems and AI-enabled tools.
• Ability to use good judgment and make decisions independently when situations are unclear.
• Excellent written and verbal communication skills, with a professional and polished approach.
• High level of discretion, integrity, and accountability.