Administrative Assistant

Location: Northeast Houston, TX
Employment Type: Contract-to-Hire
Work Schedule: Full-Time | Onsite

Position Overview

We are seeking a detail-oriented and creative Administrative Assistant for a contract-to-hire opportunity with our client in Northeast Houston, TX. This position will provide administrative, project coordination, and communications support to engineering and project teams.

The ideal candidate will have strong organizational skills, advanced Microsoft Office proficiency, and experience developing professional presentations, reports, marketing materials, and visual communications. This role requires someone who can manage multiple priorities, work independently, and collaborate effectively with project teams and leadership.

Key Responsibilities

• Create and edit executive presentations, reports, project communications, and other business documents.

• Design flyers, newsletters, posters, infographics, and digital communications.

• Develop branding and promotional materials for department initiatives, projects, and corporate events.

• Maintain communication templates, graphics, and branding standards to ensure consistency.

• Provide administrative support, including document preparation, reporting, scheduling, and meeting coordination.

• Coordinate communication deliverables with project teams, department leadership, and other stakeholders.

• Assist with planning and coordinating departmental meetings, events, and special initiatives.

• Organize and maintain project documentation, reports, and administrative records.

• Support project teams with data entry, document formatting, and general administrative activities.

• Manage multiple assignments while maintaining accuracy and meeting deadlines.

Required Qualifications

• Minimum of 3 years of experience in administrative support, project administration, communications, graphic design, or a related field.

• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.

• Experience creating professional business presentations, reports, and communications materials.

• Strong organizational, time management, and multitasking skills.

• Excellent written and verbal communication skills with strong attention to detail.

• Ability to interact professionally with all levels of management, staff, clients, and vendors.

• Experience coordinating projects, managing deadlines, and supporting multiple stakeholders.

• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications

• College education or degree preferred.

• Previous experience supporting engineering, construction, or project management organizations.

• Familiarity with Power BI and Microsoft Visio.

• Experience with corporate branding, graphic design, marketing materials, and event planning.

• Photography, video editing, or digital media experience.

• Experience developing visual communications and promotional content for internal or external audiences.