Administrative Assistant - Front Office

Ignite Human Capital

San Diego, CA

Apply

JOB DETAILS

JOB TYPE

Full-time

SKILLS

Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Biotech and Pharmaceutical, Bookkeeping, Communication Skills, Conference Management, Credit Cards, Cross-Functional, Customer Support/Service, Detail Oriented, Documentation, Equipment Maintenance/Repair, Establish Priorities, Financial Support, Follow Through, Health Insurance, Intuit Quickbooks, Inventory Management, Leadership, Logistics, Mail Processing, Maintenance Services, Manufacturing, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Onboarding, Operational Support, Operations, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Record Keeping, Small Business, Small Company, Team Player, Telephone Skills, Time Management, Writing Skills

LOCATION

San Diego, CA

POSTED

1 day ago

Administrative Assistant - Front Office
Location: San Diego, CA
Schedule: Monday–Friday, 6:30 a.m.–3:00 p.m.
Compensation: $24.00–$30.00 per hour
Position Type: Full-Time, On-Site

Build a Career. Make an Impact. Grow with Us. Become the trusted center of a stable, growing company.

If you’re someone who enjoys taking ownership, solving problems, staying organized, and being the person others can rely on, we’d love to meet you.

Our client, a stable, privately owned biotechnology manufacturing company in San Diego looking for a Front Office & Operations Coordinator to become an integral member of our team.

You’ll work closely with leadership and support accounting, customer service, logistics, and office operations. This is a trusted role for someone who values professionalism, confidentiality, accuracy, and follow-through.

If you enjoy variety, learning new things, supporting others, and being a steady presence people can count on, this could be the perfect opportunity.

Why Join Our Team?
We strive to create an environment where people can build long-term careers.
We offer:
• 100% company-paid employee medical insurance
• Competitive hourly compensation of $24.00–$30.00
• Consistent Monday–Friday daytime schedule
• Early 3:00 p.m. end time
• 401(k) retirement plan
• Paid vacation, sick time, and holidays
• Stable, privately held, family-owned company
• Quiet and professional office environment
• Direct exposure to multiple areas of the business
• Genuine potential for long-term advancement
• A role where dependable, high-quality work is noticed and valued
• The opportunity to become a trusted part of the company’s daily operations

What You’ll Do
No two days are exactly alike. You’ll be responsible for helping keep the office running smoothly while supporting several key business functions.

Front Office & Customer Service
• Welcome visitors and customers while creating a professional first impression
• Answer and direct incoming phone calls
• Respond to customer inquiries with professionalism and urgency
• Coordinate conference rooms and prepare for meetings
• Manage incoming and outgoing mail and deliveries
• Help create a calm, organized, and welcoming front office experience
Accounting & Financial Support
• Process Accounts Payable and Accounts Receivable transactions
• Prepare and distribute customer invoices
• Follow up on outstanding customer payments
• Reconcile company credit card statements
• Maintain organized accounting records and supporting documentation
• Verify invoices for accuracy before processing payments
• Handle financial information with discretion, accuracy, and care

Office Operations
• Coordinate office supplies and maintain inventory
• Schedule equipment maintenance and vendor service calls
• Support leadership with calendars, meetings, administrative support, and special projects
• Maintain confidential business records
• Assist with onboarding paperwork and administrative projects as needed
• Help improve office procedures and identify efficiencies
• Keep important details moving so the team can operate with confidence

Cross-Functional Support
As part of a small, collaborative company, you’ll occasionally assist other departments with projects outside your normal daily responsibilities. We’re looking for someone who enjoys pitching in wherever needed, takes pride in being dependable, and helps the entire team succeed.

Who We’re Looking For
We’re looking for someone who is much more than organized.
The ideal candidate enjoys taking ownership, solving problems independently, and continually learning. This role is a strong fit for someone who wants to be trusted with important details, valued for consistency, and known for doing things the right way.

You’ll be successful if you:
• Are naturally organized and detail-oriented
• Take initiative rather than waiting to be told what to do
• Enjoy figuring things out and finding solutions
• Can successfully juggle multiple priorities
• Exercise good judgment and make thoughtful decisions
• Enjoy helping customers and coworkers
• Adapt quickly when priorities change
• Take pride in producing accurate work
• Are dependable, accountable, and follow through on commitments
• Communicate professionally and respectfully
• Understand the importance of confidentiality and trust
• Enjoy working with vendors, customers, and as part of a team
• Want to build a long-term career and continue growing professionally

Qualifications
• 3–5 years of administrative, office coordination, bookkeeping, accounting support, or similar experience
• Experience using QuickBooks or comparable accounting software
• Proficiency with Microsoft Outlook, Word, and Excel
• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Ability to maintain confidentiality and professionalism
• Ability to prioritize multiple responsibilities while maintaining exceptional accuracy

Preferred:
• Manufacturing or biotechnology industry experience
• Experience supporting accounting functions
• Experience working in a small business environment
• Experience coordinating vendors or office operations

Qualified candidates are encouraged to apply with a current résumé highlighting relevant administrative, accounting support, and office operations experience.

Administrative Assistant - Front Office

Ignite Human Capital

San Diego, CA

About the Company

Ignite Human Capital

Similar Job Searches