Administrative Skills, Communication Skills, Document Management, Event Management, High School Diploma, Microsoft Office, Operational Improvement, Organizational Skills, Plan Meetings, Problem Solving Skills, Schedule Development, Systems Administration/Management, Systems Maintenance, Time Management
Overview
Ensures smooth office operations within the health system through effective management of scheduling, document preparation, and communication coordination. Supports various administrative functions, including maintaining filing systems, managing office supplies, and assisting with event planning. Works under moderate supervision, applying judgment to resolve routine issues and improve office efficiency. Acts as a key liaison between departments and external contacts, contributing to overall organizational productivity.
Responsibilities
Key Responsibilities:
- Coordinate scheduling, document preparation, and internal/external communications.
- Maintain organized filing systems and oversee office supply inventory.
- Assist in planning and supporting meetings, events, and administrative activities.
- Resolve routine operational issues to improve office efficiency and workflow.
- Serve as a liaison between departments and external contacts.
- Support team communication and ensure smooth day-to-day office operations.
Qualifications
Qualifications:
- High school diploma or equivalent required
- 2+ years of administrative support experience
- Proficiency in Microsoft Office and document management systems
- Strong organizational, time management, and communication skills
- Ability to manage scheduling, office supplies, and daily administrative tasks
- Experience supporting multiple stakeholders and coordinating across teams
U
University of Florida Health Science Center