Administrative Assistant

Responsibilities include:

• Administrative support and assistance to internal sales teams
• Organize daily schedules including calendar invites, analyst call schedule, sales and management teams
• Assist sales teams in booking and coordinating travel including flight, accommodation, and expenses
• Assist note distribution team including 6am back-up shift, recaps, templates, initiations and model reports
• Assist in set up/logistics of contact calls and management calls/trips
• Managing company tickets and contests
• Logging email readership and interactions 
• Managing entitlements 
• Assist with office related tasks including phone coverage, ordering/setting up firmwide lunches and food deliveries
• Support overall function and upkeep of the office area
• Assist with planning firmwide events such as Annual Summer Party, Holiday Party, Happy Hours and company events during the workday

• Team player with a positive attitude
• Strong organizational skills and attention to detail
• Excellent communication skills, both written and verbal
• Ability to manage multiple tasks and prioritize effectively
• Experience in event planning and coordinating logistics for large groups is a plus
• Strong proficiency in full Microsoft Suite
• Knowledge of Singletrack and Canva preferred, or must have a willingness to learn
• Ability to work collaboratively with various teams across multiple departments
• High degree of confidentiality and integrity
• Dependable self-starter with excellent proactivity and ability to work well under pressure
• High level of resourcefulness

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